J 10 Outline of Transition Plan.docx

J.10 OUTLINE OF THE TRANSITION PLAN

The Transition Plan shall show the activities that need to be carried out to ensure smooth transitioning of applications, portfolio and services with minimal or no disturbance to the ASPE Program.

The total transition period shall not exceed 60 days from contract award.

The Transition Plan identifies all the scope, out-of scope items, all affected areas and documents the overall strategy of transitioning.

At a minimum, it shall include the following: Scope, Transition Strategy, Transition Schedule, Governance covering client and your team along with roles and responsibilities, communication plan, escalation process, Progress review meetings, status reporting, milestones clearly identified, risks, mitigation plan.

The transitioning strategy should include transition strategy for each functional area taking into consideration each line of business.

An example outline is shown below.

· Scope (in-scope and out of scope)

· Transitioning Strategy

· Roles and Responsibilities

· Applications services taking into account each functional area with business line

· Transition Schedule

· Risk Management Plan

· Knowledge transfer Calendar

· Receivables and Deliverables during each phase

· Transition Governance

· Governance Activities

· Communication with various parties

· Escalation Process

· Status Reporting

· Progress Review Meetings

· Team Meetings

· Milestones

· Resource Management Plan

· Training Process