Samples_Label.pdf

This is a sample label template document for the Pinellas County School District's solicitation for electrical supplies. The label is designed to be affixed to packages or boxes containing bid samples and includes designated fields for the bid number, bid title, sample submission deadline, submitting company name, and routing information for district use. If samples are submitted on behalf of multiple distributors, the label provides space to list all participating companies. The document includes duplicate sections for routing samples to the appropriate district location, with a sample box number field reserved for district administrative purposes.

The label template serves as a standardized submission requirement for bidders responding to the Pinellas County School District's electrical supplies procurement, which solicits sealed electronic bids for 27 product categories including conduit, raceways, wire and cable, lighting, fixtures, and distribution equipment from manufacturers such as GE, Eaton Cutler-Hammer, and Siemens/ITE. Bids must be submitted electronically through the OpenGov Procurement Portal by 3:00 p.m. on Friday, March 27, 2026, with evaluation occurring between March 30 and April 13, 2026, a Notice of Intent to Award posted May 1, 2026, and School Board approval estimated for May 19, 2026. The contract period runs from May 19, 2026, through May 18, 2027, with renewal options for two additional one-year periods or unilateral extension for up to three additional 30-day periods. Award will be determined by category based on the highest average discount applied to third-column pricing from the Tra-Ser SX Electrical web-based software system, with the District reserving the right to award by line item, section, or aggregate total. The District estimates annual contract value at approximately $950,000 and requires all line items within each category to be bid for a response to be considered responsive, with prices and discounts remaining firm throughout the contract period.