Samples_Label.pdf

This is a sample label document for the Pinellas County School District's Invitation to Bid #26-AM-004 for Architectural Hardware. The label is designed to be affixed to sample packages submitted by bidders and includes fields for the bid number, bid title, submission deadline, company name, and routing information. Bidders submitting samples on behalf of multiple distributors must list all company names on the label. The document serves as an organizational tool for the District to track and process physical samples received during the procurement process. Clarifying questions must be submitted by March 2, 2026, with bids due electronically by 3:00 p.m. on March 16, 2026. The contract will commence May 21, 2026, and run through May 20, 2027, with two optional one-year renewal periods available by mutual consent, plus unilateral extension rights for up to three additional thirty-day periods.

Award will be made to the responsive and responsible bidder offering the highest percentage discount from manufacturer's list prices, with all freight and handling charges incorporated into the discount pricing. The District estimates the contract value at approximately $1,000,000 annually and reserves the right to award by line item, section, or aggregate total, whichever is most advantageous. All deliveries are F.O.B. Destination to the Walter Pownall Service Center in Largo, Florida, with required delivery within 20 business days of order placement. Florida businesses receive a 5 percent preference if the lowest bid is from an out-of-state supplier whose state does not grant reciprocal preferences. Awarded contractors must obtain General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automotive Liability Insurance with minimum limits of $300,000 Combined Single Limit, and Workers' Compensation Insurance at statutory state limits within ten working days of contract award.