Architectural Hardware

The Pinellas County School District is soliciting sealed electronic bids for Architectural Hardware through Invitation to Bid #26-AM-004, with responses due electronically via the District's OpenGov Procurement portal by 3:00 p.m. on March 16, 2026. The procurement encompasses 46 line items of architectural hardware supplies to support the District's Maintenance Department, including locks from manufacturers such as Schlage, Sargent, Corbin-Russwin, and Adams-Rite; cylinders; key blanks; door closers from LCN; electric strikes; exit devices from Von Duprin; padlocks; and associated hardware components and parts. Bidders must submit all-inclusive percentage discounts deducted from manufacturer's list prices with all freight and handling charges incorporated into the discount pricing, and award will be made to the responsive and responsible bidder offering the highest discount from manufacturer's list prices. The contract period shall commence May 21, 2026, and end May 20, 2027, with options for two additional one-year renewal periods by mutual consent, and the District reserves the right to unilaterally extend the original or renewal terms for up to three additional thirty-day periods. All deliveries are F.O.B. Destination to the Walter Pownall Service Center in Largo, Florida, with required delivery within 20 business days of order placement. The deadline for submitting clarifying questions is March 2, 2026, and the District will conduct bid evaluation between March 17-30, 2026, with notice of intent to award posted April 17, 2026, and School Board approval estimated for April 28, 2026.

The District reserves the right to award by line item, by section, or by aggregate total, whichever is most advantageous, and for aggregate awards, bidders must bid on all items or be deemed non-responsive. Florida businesses receive a 5 percent preference if the lowest bid is from an out-of-state supplier whose state does not grant reciprocal preferences. Bidders must complete and submit multiple required forms, including the Prohibition Against Coercion for Labor and Services Affidavit, Statement of Principal Place of Business with attorney certification for out-of-state bidders, Sworn Statement Under Section 287.133(3)(a), Drug Free Workplace Certification, Debarment Form AD-1048, and warranty and product information documentation. All contractors awarded a contract must obtain required insurance coverage within ten working days of contract award, including General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for projects under $500,000, Automotive Liability Insurance with minimum limits of $300,000 Combined Single Limit, and Workers' Compensation Insurance at statutory state limits, with the School Board listed as both an "Additional Insured" and "Certificate Holder" on all policies. The contract is estimated at approximately $1,000,000 annually, excluding renewal options. Bid protest procedures are governed by strict timelines, requiring a 72-hour notice of protest window following bid tabulation with a formal written protest required within 10 days, and protestors must post a bond payable to the Pinellas County School District equal to 1 percent of the estimated contract value, with a minimum of $500 and maximum of $5,000.