Pre-PropPresentation.ppt
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- Solicitation number
- S08F6AR007
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Pre-Proposal powerpoint presentation
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| Amend5-AR.doc | DOC document | |
| 1_Amend3-AR.doc | DOC document | |
| OAOMS10.pdf | ||
| Amend3-AR.doc | DOC document | |
| OAOMS10GAPCtrRep.xls | XLS spreadsheet | |
| OA_CTSPropertyList.pdf | ||
| NtnlCompTable.xls | XLS spreadsheet | |
| POMS10.pdf | ||
| 1_Amend2-AR.doc | DOC document | |
| Amend2-AR.doc | DOC document | |
| Amend1-AR.doc | DOC document | |
| RFP-AR_OACTS.doc | DOC document |
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Little Rock OA/CTS
Pre-Proposal Conference February 21, 2008
RFP # SO7-F6SD-001
Agenda
| Introduction of Regional Staff |
| Contracting Officer: Linda Bynum |
| Project Manager/COTR: John P. Perron |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Agenda
| General Review of the RFP |
| Evaluation Factors for Award |
| Distribute Hard Copy of Attachments/CD-ROM |
| Question & Answer Period |
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
ANY RFP CHANGES WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost
| Page 3: Annual arrival quota for this contract is 1,256; distributed as follows: |
| 336 Cass JCC |
| 635 Little Rock JCC |
| 336 Ouachita JCC |
Section B. Supplies or Services and Prices/Cost Page 3: Post Center Career Transition Services shall be provided, annually, for 568 graduates and 140 former enrollees.
Page 3: Two-Year Base Contract: October 1, 2008 through September 30, 2010 with three (3) One year options.
Section C. Statement of Work Page 5: Direct Outreach & Admissions is applicable to this contract. Youth screened under this contract shall come from Arkansas.
Page 6: Career Transition Services (CTS) is applicable to this contract and is provided for graduates from Cass, Little Rock, and Ouachita returning to Arkansas.
Page 6: CTS is provided for former enrollees from the Little Rock JCC only.
Section D. Packaging and Marking All submissions should be clearly labeled on the outside of the box or envelop as responding to solicitation number S08F6AR007.
Number the upper right hand corner of the outside cover of each section with your company acronym, section title, and “Copy # of #”.
Section E. Inspection and Acceptance
| Page 10: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans. |
Section F. Deliveries or Performance Page 12: This is a Cost Plus Incentive Fee Contract.
| Page 12: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period will begin September 1, 2008. |
| Successful offeror will assume operation October 1, 2008. |
Section F. Deliveries or Performance
| Annual Arrival by Month | |||
| Month | Male | Female | Total |
| October 2008 | 72 | 46 | 118 |
| November | 67 | 43 | 110 |
| December | 42 | 28 | 70 |
| January 2009 | 62 | 38 | 100 |
| February | 68 | 47 | 115 |
| March | 69 | 41 | 110 |
| April | 69 | 44 | 113 |
| May | 70 | 42 | 112 |
| June | 39 | 28 | 67 |
| July | 66 | 42 | 108 |
| August | 72 | 46 | 118 |
| September | 69 | 46 | 115 |
| Total: | 765 | 491 | 1256 |
Section J. List of Attachments Page 36: Listed as available at Pre-Proposal Conference are on CD-ROM - one CD per offeror.
| On CD-ROM: |
| RFP and Power Point Presentation |
| J-9 – Performance Reports |
| J-10 – Regional Career Development Services System (CDSS) Plan |
| J-11 – Government Property Listing |
| J-12 – Job Corps Incentive Fee Plan |
| J-13 – Region IV OAOMS-10 GAP Center Report |
Section J. List of Attachments Opening your CD-ROM:
| Name: | Arkansas OA_CTS | |
| Password: | Job#Corps1 |
Section L. Instructions, Conditions and Notices to Offerors Page 1, Block 9: Proposals must be delivered to the to the depository prior to 12:00 noon CST on April 7, 2008.
Page 66: Disposition of proposals – one (1) copy with related supporting materials will be retained. After award, extra copies will be destroyed (unless the offeror’s proposal specifically outlines the disposition action to be taken (please include in transmittal letter).
Page 66: Proposal submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, numbered proposal sections and any other materials attached.
| Page 68: Proposal Submission Limitations |
| All copies should be numbered |
| Technical Proposal – Maximum 40 pages (6 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 10 pages (4 copies) |
| Past Performance & Experience: Maximum of 5 pages (4 copies) |
| Cost Justification/BMP - No Page limit (4 copies), |
| Transition/Phase Out - No Page limit, (2 copies), |
Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration.
| Pages 69 – 71: The Technical Proposal shall consist of responses to specific questions only: |
| Outreach – four (4) questions |
| Admissions – nine (9) questions |
| Career Transition Period – nine (9) questions |
Page 69: The questions and responses shall be presented in the order shown in the RFP.
| Page 72: Past Performance and Experience; The following definitions apply: |
| New Firms – an organization that has not operated a Job Corps center as the prime operator within the past three (3) years. New firms include, but are not limited to, OA & CTS contractors, firms that have never had a contract with Job Corps, subcontractors on any Job Corps contract, organizations whose principals individually possess Job Corps experience, and/or an organization which has held a contract to provide other related services. |
| Experienced Job Corps Center Contractor – an organization that currently holds one or more prime contracts for Job Corps center operations or has held such a contract within the past three (3) years. |
Page 73: For the purpose of this solicitation:
All offerors (new and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years.
Experienced contractors must submit information (up to 5-pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past 3-years.
| Page 73: New Firms shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. The offeror shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet. |
| Page 73: The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
Page 73: Cost Justification – Business Management Proposal (BMP)
Costs shall be mentioned only in the BMP and Transition/Phase-out proposals and nowhere else.
Cost justification shall consist of the items mentioned in the RFP in the order stated.
Page 73 - In addition to the written cost justification, offerors must provide the entire Section G of this RFP on CD or flash drive.
| Pages 73 – 74: Business Management Data: |
| Completed Standard Form 33, Solicitation, offer and Award |
| All Representations and Certifications and Cost Accounting Standards Notices and Certification (section K) |
| Pages 73 – 74: Business Management Data (cont.): |
| Certificate of Current Cost and Pricing Data (section J) |
| Statement of Financial Capability (section J) |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency. |
| An Accounting System Certification; certifying the offeror has an established accounting system with internal controls. This should be executed by an independent accountant and is either certified or duly licensed as a public accountant. |
| Pages 73 – 74: Business Management Data (cont.): |
| Explanation of corporate services to support General & Administrative expense. (Describe the experience and qualifications of corporate staff who will provide oversight). |
| Page 77 – 78: Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations/discussions is May 12, 2008. |
| Notification of offerors within the competitive range will be made on or about April 21, 2008. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Page 81: The government may award on the basis of initial proposals received, without discussions nor opportunity to make an oral presentation.
Section M. Evaluation Factors (Initial Written Submission)
| Pages 81 – 85: Evaluation Categories & Points |
| Evaluation Criteria |
| Possible Points | ||||
| Technical Proposal | 40 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (10) | |||
| Tailored to Local Conditions | (17.5) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (17.5) |
| Staff Resources Proposal | 20 | ||
| Level and Adequacy of Staffing | (5) | ||
| Staff Qualifications | (4) | ||
| Center Director’s Credentials | (4) | ||
| Center Director’s Commitment | (4) | ||
| Staff Development, Retention and Incentives | (3) |
Section M. Evaluation Factors (Initial Written Submission)
| Possible Points | ||||
| Past Performance and Experience | 25 | |||
| New Firms – Relevant Past Experience | ||||
| (Transferrable matrix & Questionairre, pg. 132) | (20) | – Past Effectiveness (past performance | ||
| & experience, pg. 132) | (5) | |||
| – Without Relevant Past Experience shall | ||||
| receive a neutral rating of 12.5 points |
| Experienced Operators – Relevant Past Experience | (5) | ||
| – Past Effectiveness | (20) |
Cost Justification 10
| Transition/Phase-Out Proposal | 5 | |
| MAXIMUM TOTAL POINTS (Written Only): | 100 |
Section M. Evaluation Factors (Oral Presentation and Total)
| Possible Points | ||||
| Oral Presentation: Management Approach | 20 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (5) | |||
| Tailored to Local Conditions | (7.5) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (7.5) |
| Initial Written Submission (see previous slides) | 100 |
| MAXIMUM TOTAL POINTS (Written + Oral) | 120 |
| Page 89: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
| Page 89: Establishing Competitive Range: |
| Where more than one proposal is found acceptable the contracting officer shall establish a competitive range in accordance with the FAR. |
| Page 90 – 91: Discussions, Presentations, FPR |
| Discussions will be held with offerors within the competitive range. |
| In some instances, award may be made on the basis of initial proposals received. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 91: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
Government shall weigh technical factors more heavily than total cost.
Questions & Answers Response to Submitted Questions
Only one CD to each possible Offeror
Communication with the Contracting Officer Only
All Questions & Answers will be provided in Amendment #1 of the solicitation, located on the Federal Business Opportunities Website:
http://www.fbo.gov or http://www.fedbizopps.gov
File details come from the government source that posted it. Updated .