S000000228 ASP Cold Case DNA Genealogy IFB Final - Amended.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: S000000228 - Amended Solicitation Issued: April 14, 2023

Description: Cold Case DNA/Genealogy Testing Outsourcing

Department: Arkansas State Police (ASP)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: May 16, 2023 Bid Opening Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Cyndle Jump Buyer’s Direct Phone Number: 501-324-9314

Email Address: Cyndle.Jump@Arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) on behalf of the Arkansas State Police (ASP) to obtain pricing and a contract for Cold Case DNA/Genealogy Testing Outsourcing.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the Arkansas State Police (ASP).

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Teams Meeting Link: Click here to join the meeting Meeting ID: 284 253 129 097 Meeting Password: ZbSaQL Dial-In Information: +1 501-244-3310 Phone Conference ID: 555 746 46#

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by 8:00 p.m., Central Time on or before April 21, 2023.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on April 28, 2023. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjIzZTA1N2UtOTZlNC00N2FiLWJhYjctMDliMWU5ZmFhODNk%40thread.v2/0?context=%7b%22Tid%22%3a%225ec1d8f0-cb62-4000-b327-8e63b0547048%22%2c%22Oid%22%3a%2262e33c0b-bc64-4404-86b5-0a7b149da0f3%22%7d

C. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

D. “Requirement” means something required.

E. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

F. “Shall” and “Must” mean the imperative and are used to identify requirements.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

I. “Analysis” means a report of the cessation or completion of laboratory testing to obtain sequence(s) for uploading.

J. “Calendar Day” means every day on the calendar, including weekends and holidays.

K. “DNA” means Deoxyribonucleic Acid.

L. “SNP” means Single Nucleotide Polymorphisms.

M. “QC Testing” means Quality Control Testing.

N. “FGG” means Forensic Genetic Genealogy.

O. “FTA” means Flinders Technology Associates.

P. “ASCL” means Arkansas State Crime Lab.

Q. “GSA” means General Services Administration.

1.5 BACKGROUND

The Arkansas State Police (ASP) is a division of the Arkansas Department of Public Safety (AR

DPS). The Forensic Biology Section of the Arkansas State Crime Laboratory (ASCL), a division of

DPS, works with the ASP to analyze DNA evidence from crimes committed within the jurisdiction of the State. At this time, ASP seeks bid submissions from private Contractor laboratories for outsourcing the DNA analysis of cases that would benefit from Genealogy testing. This will include the DNA testing of material from unsolved homicide and unidentified human remain cases.

1.6 CONTRACTOR REQUIREMENTS

The Contractor shall meet the following technical specifications and operational impact for SNP

Profile Development and Laboratory Operations to include but not be limited to the following:

A. The Contractor shall provide complete, in-house DNA testing for unsolved cases utilizing whole genome shotgun sequencing methods or SNP microarray analysis to develop an SNP profile universally compatible with genealogical databases.

B. The Contractor shall perform in-house DNA extraction of evidentiary items and skeletal remains.

C. The Contractor shall perform Quality Control (QC) testing that includes a process for quantifying total DNA as well as quantifying human and non-human DNA to assess the case and minimize unnecessary consumption of evidence.

1. QC testing must evaluate the likelihood of developing a SNP profile from DNA extract.

D. The Contractor shall utilize Forensic Grade Genome Sequencing technology in the development of

SNP profiles.

E. The Contractor shall perform a genomic refinement process to enable the laboratory to develop a SNP profile while working with samples burdened with damaged or non-human DNA.

F. The Contractor shall perform mixture mitigation for samples containing DNA from multiple contributors.

G. The Contractor shall provide limits on minimum DNA needed to generate a SNP profile. Limits should be backed up with public examples or by customer testimonials.

H. The Contractor shall provide information on capabilities for processing and reporting samples containing DNA from multiple contributors.

I. The Contractor shall provide documentation and a case example demonstrating success in identifying a suspect from a sample containing a mixture prior to the award, when requested by OSP.

J. The Contractor shall develop a DNA profile of more than one hundred thousand (100,000) SNP markers using in-house capabilities.

K. The Contractor shall offer expedited/rapid testing for use on contemporary cases.

L. The Contractor’s laboratory and staff performing work must be located within the United States.

M. The Contractor shall process and analyze all samples in a secure, dedicated laboratory located within the United States.

N. The Contractor’s laboratory must only perform forensic testing, the laboratory must not provide medical testing services.

O. The Contractor shall accept unannounced site visits by agency representatives or agency authorized personnel.

P. The Contractor shall not establish or utilize subcontractors to analyze ASCL DPS submissions without prior written permission from authorized ASP and ASCL personnel.

1.7 CONTRACTOR CONFIDENTIALITY REQUIREMENTS

A. The Contractor shall protect the confidentiality of all records and other materials that are maintained in accordance with this contract.

B. The Contractor shall treat the results of the DNA analysis and information provided in each case as confidential and such information must be treated with due care to prevent improper disclosure.

C. The Contractor shall have written policies governing access to, duplication, and dissemination of all such information.

1. The Contractor shall provide an electronic link or a copy of the policies with the IFB Response

Packet attached to the solicitation in ARBuy.

D. Laboratories found to be in non-compliance of the Confidentiality Requirements must be terminated immediately.

E. Immediate termination will result in a negative Vendor Performance Report (VPR) being issued by the agency for future review by TSS OSP.

1.8 CONTRACTOR LABORATORY REQUIREMENTS

The following items detail the expectations and requirements for the laboratory processes that must be adhered to throughout the lifetime of any resulting contract from this IFB to include but not be limited to the following:

A. Sample Quantities and Description

1. The State of Arkansas is currently seeking to identify unsolved cases that may potentially benefit from Forensic Genetic Genealogy (FGG) investigation. A committee with members from various AR DPS agencies is charged with examining potential cases and assessing the suitability and availability of evidence from the potential cases for submission to a Contractor laboratory for FGG analysis.

2. The State of Arkansas expects to submit samples from between one (1) to ten (10) criminal investigations, unidentified human remains, or missing person(s) cases for FGG per year.

3. The typical State of Arkansas unsolved case submission is expected to contain one (1) evidentiary item such as a(n):

a. Flinders Technology Associates (FTA) bloodstain card for a victim reference profile

b. Skeletal fragment from the victim remains

c. Personal effect uniquely associated with the missing person

d. Other evidentiary item determined to reasonably contain the DNA of an unknown person-of-interest

4. Any previously developed extracts and quantitation data may be available following Contractor consultation.

5. Reference samples from specific known individuals, such as relatives of the person of interest, which may assist in the identification process, may be submitted based on availability.

B. Sample Testing Process Requirements

1. The Contractor shall provide guidelines, thresholds, and consultation on a case-by case basis to assist in identifying the most relevant and probative samples for FGG analysis prior to sample submission.

2. The Contractor shall process submitted samples in accordance with outcome of the consultation. Processing will include DNA extraction, unless previous sample extracts are to be used.

3. The Contractor shall assess sample extract quality and if necessary, perform filtering and/or DNA repair techniques.

a. Samples not meeting qualifying thresholds must not proceed to further testing.

b. A report notifying the ASCL and investigating agency of the sample rejection shall be issued by the Contractor.

4. The Contractor shall develop a forensic-grade Genome Sequencing SNP profile compatible with genealogical databases for evidentiary items.

5. The Contractor shall perform mixture mitigation or deconvolution for samples containing DNA from multiple contributors, if necessary.

6. With the completion of laboratory testing and profile development, the Contractor shall issue a report notifying the Arkansas State Crime Lab (ASCL) and investigating agency of the results.

7. Additional reference samples for targeted testing and kinship comparison may be submitted and the Contractor shall process these samples, including extraction and the development of a SNP profile suitable for comparative purposes.

a. The Contractor shall issue a report notifying the ASCL and investigating agency of the completion of testing and the results of any comparisons made to the reference profile(s).

C. Sample Testing Time Frame Requirements

1. The Contractor shall have and maintain the capacity to analyze ASCL DPS cases within the specified time stated herein:

a. The Contractor shall complete laboratory operations on case submissions on or before ninety (90) Calendar Days from receipt of sample(s), unless extended by the ASCL.

b. The Contractor shall request specific authorization for a defined extension beyond the ninety

(90) Calendar Days from receipt of the sample(s) by the ASCL. Extensions will be determined by ASCL on a case-by-case basis.

2. Unanalyzed and/or incomplete testing, without ASCL direction, must be considered noncompliant of this IFB and may result in immediate termination and/or a negative Vendor Performance Report (VPR) issued to the Contractor by the ASCL.

3. The Contractor shall correct or re-analyze any case submissions as determined necessary in the ASCL review due to human, technical, or quality failures.

D. Genealogy Research Process Requirements

1. The Contractor shall provide database upload services for appropriate samples on a case-by-case basis.

2. The Contractor shall provide Genealogy and records research services for appropriate samples following database search results on a case-by-case basis.

3. The Contractor shall notify the ASCL and ASP of individuals identified as candidates for testing potential relationships between individuals of interest to the investigation.

E. Sample Testing Shipping and Record Retention Requirements

1. The Contractor shall supply a FedEx Account Number to ASCL within three (3) Calendar Days of contract start date.

2. All remaining packaging and samples, including extracts, must be returned to ASCL no later than sixty (60) Calendar Days after case completion unless given written approval for an extension by the ASCL.

3. The Contractor shall destroy any remaining work products not returned to the ASCL after the evidence and extracts are returned to the ASCL.

F. Record Retention Requirements

1. The Contractor’s laboratory must maintain the supporting documentation for the testing of the forensic samples for a minimum of three (3) years after the completion of the contract.

This includes all records associated with the testing of the samples including worksheets, and notes; chain of custody of the samples; quality control records and administrative records.

a. Prior to the destruction of the documentation, the Contractor’s laboratory must give the

ASCL the written opportunity to receive this documentation at no additional cost.

2. The Contractor’s laboratory must comply with all sample expungement requests and expunge all records relating to a sample within fourteen (14) days of a written request by the

ASCL.

a. The Contractor’s laboratory must provide a certification of the expungement to ASCL.

b. The expungement must be performed to the satisfaction of the ASCL.

3. The Contractor’s laboratory may retain DNA profiles to be used for the express purpose of quality control measures for a time period not to exceed ninety (90) days after the completion of testing. The Contractor’s laboratory must provide a certification of the expungement to the ASCL upon written request by the ASCL. The records must be used for no other purposes than detecting contamination or other quality issues within the laboratory.

1.9 CONTRACTOR REPORTING REQUIREMENTS

A. The Contractor shall provide the ASCL and the submitting law enforcement agency the following items for each case file to include but not be limited to the following:

1. An official report of laboratory analysis to the submitting law enforcement agency for each case worked.

2. The chain of custody for all samples received by the Contractor's laboratory and the associated chain of custody demonstrating the return of evidence items and extracts.

3. All forms utilized to document processing of evidence items including associated controls and reference samples.

4. All electronic data files must be made available upon request by the ASCL or investigating agency. If data is not used for analysis/comparison purposes, the reason why it was not used must be clearly documented in the case file.

5. Documentation of any testing issues, including cause analysis and corrective actions.

6. Documentation of the amount of the sample that was consumed in the analysis.

B. The Contractor shall provide the ASCL with a secure, electronic link to be able to access all of the reporting requirements for each case file.

C. The ASCL will provide the reporting requirements processes to the awarded Contractor.

1.10 DNA DATABASE UPLOAD AND RECORDS RESEARCH/GENEOLOGY

A. The Contractor shall provide genealogical services to include upload of SNP data to GEDmatch and

FamilyTree DNA databases, where applicable. Profiles that are not universally compatible with both databases are unacceptable.

B. The Contractor shall provide utilization of in-house staff to perform genealogical investigation(s).

Volunteers or non-staff members must not be used to protect the integrity of the investigation(s).

C. The Contractor shall perform records research or genealogy to develop investigative leads in cases where the DNA results have been successfully uploaded to the publicly available databases. This includes building family pedigrees and narrowing down the number of investigative leads of potential biological relatives who may be related to the donor of the crime scene evidence or those related to the unidentified remains.

D. The Contractor shall be able to provide 1:1 comparisons of unknown SNP profiles to known SNP profiles securely offline to protect the privacy of contributors. Comparisons and data analysis must be performed in-house.

E. The Contractor shall deliver reports for 1:1 comparisons of SNP profiles identifying the relationship between a known and an unknown sample.

F. The Contractor’s reports must be deliverable in a format that protects the privacy of the genetic profile of both the known and unknown profile (individual SNP locations must be binned in the report format rather than a comparison of matches on individual SNP locations).

1.11 CONTRACTOR DOCUMENTATION AND TESTIMONY

A. The Contractor shall provide secure, electronic system of documenting and evaluating requests for forensic genetic genealogy testing.

B. The Contractor shall provide a secure mechanism for the submitting agency to document and communicate with authorized points of contact.

C. The Contractor shall provide a secure, electronic portal for authorized points of contact to access case information in a secure environment.

D. The Contractor shall maintain case information in-house.

E. The Contractor shall maintain a chain-of-custody from delivery through evidence return on samples.

This includes documentation from the SNP testing laboratory.

F. The Contractor shall be prepared to testify to all data generated in the development of an investigative lead using forensic genetic genealogy.

G. The Contractor shall have experience in testifying to investigative leads using forensic genetic genealogy.

H. The Contractor shall provide expert testimony and discovery upon receipt of valid subpoenas or at the request of the ASCL during and after the contract period so long as the case was worked by the Contractor within the timeframe of the contract.

I. The Contractor shall make every reasonable effort, as determined by the ASCL, to help the ASCL to locate employees and former employees for court testimony during and after the contract period.

J. The Contractor shall provide, at no cost, pre-trial consultation at the request and determination of the ASCL or Arkansas court during and after the contract period so long as the case was worked by the Contractor within the time frame of the contract.

K. The Contractor shall provide testimony on cases when requested by the at the request and determination of the ASCL or the requesting court during and after the contract period so long as the case was worked by the Contractor within the time frame of the contract.

1. All travel and expert witness fees for court testimony by the Contractor shall be based on the

U.S. General Services Administration (GSA) per diem rates.

1.12 INSURANCE REQUIREMENTS

A. Prior to award of a contract and upon request from TSS OSP and/or ASCL, the Prospective

Contractor shall furnish an approved Certificate of Insurance and must keep the insurance current throughout the aggregate term of the contract.

B. Certificate(s) of Insurance must contain a provision whereby coverage afforded under the insurance policies will not be cancelled or modified unless prior written notification is provided to the State at least fifteen (15) Calendar Days prior to the cancellation or modifications becoming effective.

C. The Contractor shall have the following minimum liability limits:

1. Commercial General Liability

a. Each Occurrence $1,000,000.00

b. General Aggregate $2,000,000.00

2. Automobile Liability

a. Combined Single Limit $1,000,000.00

3. Worker’s Compensation and Employer’s Liability

a. Worker’s Compensation Statutory Limits

b. Employer Liability $100,000.00

c. Disease Each Employee $100,000.00

4. Umbrella Liability

a. Each Occurrence $2,000,000.00

b. General Aggregate $2,000,000.00

1.13 DELIVERY: FOB DESTINATION

Arkansas State Crime Lab 3 Natural Resource Drive 2nd Floor, Room 207 Little Rock, AR 72205

A. The Department requests delivery within thirty (30) calendar days after ordering. If this delivery date cannot be met, the Contractor shall state the alternate number of days required to begin the service and/or place the commodity in the ordering Department’s designated location. (See Questions section of the Solicitation posting in ARBuy.) Failure to state the alternate delivery time obligates the Contractor to complete delivery by the Department’s requested date. Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries must be made during normal State work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Department. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed, or shipped in excess of the amount specified on the Department’s purchase order.

1.14 PRICE ESCALATION

A. Price increases will be considered at the time of contract renewal.

B. The Contractor shall provide to TSS OSP a written request for the price increase. The request must include supporting documentation demonstrating that the increase in contract price is based on an increase in market price. TSS OSP has the right to require additional information pertaining to the requested increase.

C. Increases will not be considered to increase profit margins.

D. TSS OSP has the right to approve or deny the request.

E. In the event of a general price decrease, the State shall be guaranteed full benefit of the price reduction for all undelivered samples on the effective date of the decrease and thereafter.

1.15 PERFORMANCE STANDARDS

A. State law requires that contracts for services include Performance Standards for measuring the overall quality of services that a Contractor shall provide.

B. The State may be open to negotiations of Performance Standards prior to contract award, prior to the commencement of services, or at times throughout the contract duration. Table A: Performance Standards identifies expected deliverables, performance measures, or outcomes; and defines the acceptable standards.

C. Performance Standards must not be amended unless they are agreed to in writing and signed by the parties.

D. Failure to meet the minimum Performance Standards as specified will result in the assessment of damages as determined by ASCL.

E. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or respond to the insufficiency. The State has the right to waive damages if it determines there were extenuating factors beyond the control of the Contractor that hindered the performance of services. In these instances, the State has final determination of the performance acceptability.

F. Should any compensation be owed to the ASCL due to the assessment of damages, the Contractor shall follow the direction of the ASCL regarding the required compensation process.

Table A: Performance Standards

Service Criteria Acceptable Performance

Damages

Sample Reports

On or before ninety

(90) Calendar Days.

5% penalty (based on each test cost) per day that the information is not received electronically by ASCL.

A written warning will be issued to the

Contractor based on the reporting service noncompliance.

A possible "Below Standard" rating on the

State Quarterly Vendor Performance

Report.

Returned Samples

On or before sixty

(60) Calendar

Days.

5% penalty (based on each test cost) per day that the information is not received electronically by ASCL.

A written warning will be issued to the

Contractor based on the reporting service noncompliance.

A possible "Below Standard" rating on the

State Quarterly Vendor Performance

Report.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract will begin at date of award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Department, the contract may be renewed by TSS OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on an all or none basis.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response submitted in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. The following items, which must be submitted prior to a contract award to the Prospective Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Voluntary Product Accessibility Template (VPAT), if applicable.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB, Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

https://arbuy.arkansas.gov/

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Services Contract (SRV-1) Fillable Form, Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Services Contract (SRV-1) Fillable Form can be viewed on the TSS OSP website here (Agencies – Services – Forms): https://www.transform.ar.gov/procurement/agencies/services/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

2.6 PRICING

A. Prospective Contractor shall enter pricing in the ARBuy e-Procurement portal only.

B. Prospective Contractor shall include all costs in their bid price, excluding taxes, that is associated with fulfilling the Requirements of this IFB.

C. If any cost is not identified by the successful Contractor but is subsequently incurred to achieve successful operation, the Contractor shall bear this additional cost.

D. DO NOT submit any ancillary information not related to actual pricing.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/services/