Rules_for_Electronic_Bidding_.pdf
PDF 114 KB Posted
- Attached to
- CACFP Meal Program 2025-2026
- Solicitation number
- RFP 2026-017
- Issued by
- Hidalgo County, Texas
About this file
This document contains rules for electronic bidding established by the Boys & Girls Club for their CACFP Meal Program 2025-2026 solicitation in Texas. The procurement seeks sealed bids for food and nonfood items necessary to support meal service for approximately 400 children ages 1-18 on a daily basis, with anticipated enrollment increases as new participants join the program. Deliveries must occur daily before noon when needed, with single deliveries permitted for supper, dinner, and snacks. All meals must comply with Texas Department of Agriculture standards and Child and Adult Care Food Program (CACFP) regulations, and the awarded contract requires approval from the TDA Food and Nutrition Division prior to contract commencement.
The electronic bidding rules establish the framework and procedures that bidders must follow when submitting proposals for this opportunity. These rules govern submission protocols, documentation requirements, system access, and compliance with electronic submission standards to ensure fair and standardized evaluation of all bids received. The contract award will be contingent upon meeting all regulatory requirements and obtaining necessary TDA approval before services commence.
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Other files
| File | Type | Posted |
|---|---|---|
| CACFP_Meal_Program_2025-2026_(Addendum_#1_Revision).pdf | ||
| CACFP_Meal_Program_2025-2026.pdf | ||
| BID_FOOD_PROGRAM_VENDOR_LIST.xlsx | XLSX spreadsheet |
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Text version
CITY OF EDINBURG
RULES FOR THE
ELECTRONIC RECEIPT OF BIDS OR PROPOSALS
Pursuant to the Texas Local Government Code, Section 252.0415 “Procedures for Electronic Bids or Proposals”, the City of Edinburg adopts the following rules to ensure the identification, security, and confidentiality of electronic bids or proposals and to ensure that the electronic bids or proposals remain effectively unopened until the proper time.
1. Invitations to Bid and Requests for Proposals will be advertised and issued through the City's electronic service provider. A notification will be added to the bid terms and conditions stating suppliers may/should submit responses electronically through the City's service provider at the appropriate electronic address listed. An automatic "e-mail return notification" will be sent to the submitting supplier upon receipt of their bid or proposal.
2. All users of the system shall be assigned a unique username and password.
3. Access to the system by authorized users shall be logged and tracked for audit purposes in order to record when any user has accessed the system and what data the user accessed.
4. Transmittal of data through the internet shall be encrypted using SLL technology. All sensitive data (sealed bid responses, passwords, etc.) within the system shall be encrypted using the Advanced Encryption Standard algorithm (AES), or better.
5. All bids or proposals submitted shall be protected using a time-sensitive mechanism that allows the data to be decrypted only after the due date and time.
6. The system shall be synchronized to an atomic clock (U.S. Nuclear Time) to ensure exact recording of the due date and time, and the receipt of date and time, of each submission.
7. The contents of supplier response submissions are not available during the bidding process.
8. The City's Purchasing staff, with an authorized user account and password, and only on or after the established due date and time, can open the electronic bids or proposals. The system shall provide an audit trail of who unsealed the proposals and a corresponding time stamp.
9. Bid or Proposal openings may be held virtually. If any hard copy “paper bid” responses are received they will be opened, thoroughly documented, uploaded to the system, and released on tabulation at the same time as electronic responses.
10. The City of Edinburg will determine when and what information is released to the public pursuant to Texas law.
The Purchasing Manager is responsible for ensuring that any system used for the electronic receipt of bids or proposals with an estimated value of more than $30,000, or as defined by current State law, complies with the aforementioned rules and all other statutory requirements for competitive bids or proposals.
File details come from the government source that posted it. Updated .