Round 2 Q and A Attachment 3.18.24~1.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- 24-OCAPS Pharmacy System RFP
- Solicitation number
- 24-444DHS-MIS44-B-39685
- Issued by
- Illinois
About this file
This document is a Round 2 Questions and Answers attachment related to an Illinois Department of Human Services (IDHS) Request for Proposal (RFP) for an OCAPS Pharmacy Management System (RFP BidBuy 24-444DHS-MIS44-B-39685). The RFP is seeking to replace the current in-house pharmacy management system. Key details include that the new system must automatically print labels for all outpatient prescription orders, ensure a single dispensing fee, and support drug utilization review during claim adjudication. IDHS stated they will entertain requests to extend the response deadline, aim to make a vendor selection within 4 weeks of proposal submission, and do not plan to offer vendor demonstrations. The RFP outlines implementation milestones and deliverables, but IDHS will not disclose the project budget.
Regarding pricing, IDHS will not provide the current system's vendor name or disclose the allotted budget for this project. The department also indicates there is no incumbent vendor, as the current system is an in-house solution. No information is provided on funding requirements, sources, or set asides. IDHS has released the pre-bid conference attendee list and stated the Illinois Standard Certifications form has been attached to the RFP.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP Attachments~1.zip | ZIP file | |
| NOA 39685.pdf | ||
| Amendment to post Q and A from Round 1 and Prebid info.docx | DOCX document | |
| PreBid Conference Meeting attachment.docx | DOCX document | |
| vendor-disclosure-(formerly-forms-a)-v.23.3~1.docx | DOCX document | |
| Amendment to post Q and A from Round 2 and 2nd Prebid info~1.docx | DOCX document | |
| OCAPS RFP UPlan v.24.1.pdf | ||
| Round 1 Questions and Answers 3.8.24.xlsx | XLSX spreadsheet | |
| ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1~1.docx | DOCX document | |
| DHS Pharmacy Mgmt Systm RFP.docx | DOCX document | |
| Standard Illinois Certifications V.23.1~7.docx | DOCX document |
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Text version
Worksheet Information Questions and Answers Worksheet Information Illinois Department of Human Services OCAPS Pharmacy RFP BidBuy 24-444DHS-MIS44-B-39685
| Tabs in this Worksheet | |
| Worksheet Information | This tab includes the information about the contents of this worksheet. |
| Questions and Answers | Please use this tab in this format to submit questions on the solicitation. The Department will post answers in the same format and an Addendum on the Bulletin. |
| Columns in the Questions and Answers Tab | |
| Question ID | DHS will assigned # to track Questions and Answers. |
| RFP or Attachment Section | The DHS RFP Section Number, such as Section 1 A.7., or please name a specific Attachment and the Section Number of the Attachment. |
| Page Number | This is the page number of the RFP or Attachment. |
| Topic | This is a general topic of the question. |
| Specific Questions/Inquiry | Please enter your question here. |
| Department Answers | The Department will respond in this section. |
DCFS PO19-164 CCWIS Attachment U Questions and Answers Page &P of &N
Questions and Answers
STATE OF ILLINOIS
ROUND 2 QUESTIONS AND ANSWERS
Illinois Department of Human Services OCAPS Pharmacy RFP BidBuy 24-444DHS-MIS44-B-39685
| ID | RFP or Attachment Section Number | Page Number | Topic | Specific Question/Inquiry | Department Answer |
| QaA.001 | N/A | General | What is your existing system? Who is the vendor? | The current system is an in-house system. There is no vendor. | |
| QaA.002 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes how the system automatically prints labels for all outpatient prescription orders to meet requirements of 225 ILCS 85/22 and how it captures signature. If this is not an automatic function it should clearly state that and describe the process by which outpatient prescription orders are obtained and outpatient labels are printed | Can the Illinois DHS please elaborate on this requirement? | Vendors can access the details of the requirement as itemized in 225 ILCS 85/15.1, c,3,iv, pasting the following address in their browser: https://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1318&ChapterID=24 |
| QaA.003 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes how the system ensures a Single Dispensing fee | Can the DHS please elaborate: Is the requirement to have one dispensing fee per prescription? Per fill? Per month? | Long Term Care Pharmacy provider must bill a dispensing fee to the Medicare D payer once during |
any 30-day period for medications dispensed continuously (once every 7 days) over the course of a month (monthly quantity dispensed of a single drug of a single strength) for an eligible Medicare D beneficiary.
| QaA.004 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes the DUR process during claim adjudication | Is this referring to the third party's DUR process? | Yes, Drug Utilization Review messages appearing in claim response. |
| QaA.005 | N/A | N/A | Response due date | Will the Illinois DHS consider moving the response deadline for this solicitation by however long it takes from when Q&A are received by the DHS and answers are received by vendors? For example, if it takes the DHS two weeks to respond to all vendor questions, can the DHS then extend the deadline by two weeks? | IDHS will entertain requests to extend the due date. |
| QaA.006 | N/A | N/A | Timeline to decision | How long does the Illinois DHS expect to take after proposal submission before making a decision on a preferred vendor? | While several factors weigh into determining when the preferred vendor is announced, IDHS is hoping to make the determination in 4 weeks or less. |
| QaA.007 | N/A | N/A | Timeline to demo | Will the Illinois DHS be asking vendors to conduct oral presentations/demos of their solutions and if yes, when? | Any oral presentations or opportunities to demonstrate the products would be related in the RFP. As the RFP is silent to them, no oral presentation or product demonstration opportunity will be made available. |
| QaA.008 | N/A | N/A | Timeline to implementation | Can the Illinois DHS please share when would expect/prefer the new system to go live? | Please refer to Section D.3 of the RFP Milestones and Deliverables. |
| QaA.009 | N/A | N/A | Budget | What is the allotted budget for this project? | IDHS will not disclose the allotted budget for this project. |
| QaA.010 | N/A | N/A | Can you provide us with the pre-conference attendee list? | The pre-bid conference attendee list is disclosed in the documents titled Amendment to post Q and A from Round 1 and Prebid info.docx and Amendment to post Q and A from Round 2 and Prebid info.docx | |
| QaA.011 | What is the name of the current system's vendor? | The current system is an in-house system. There is no vendor. | |||
| QaA.012 | Can we have an opportunity to do a demo of our product? | Any oral presentations or opportunities to demonstrate the products would be related in the RFP. As the RFP is silent to them, no oral presentation or product demonstration opportunity will be made available. | |||
| QaA.013 | What is / Where is the Standard Illinois Certification form? | To access forms associated with this procurement, paste the following into your browser https://cpo-general.illinois.gov/solicitation-and-contract-templates.html |
The Illinois Standard Certifications form has been attached to the Bid.
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