RGL Generator Project Manual.pdf

PROJECT MANUAL

BERGEN COUNTY

RECORD STORAGE FACILITY

(RGL BUILDING)

Generator Project

35 PIERMONT ROAD B

ROCKLEIGH, NJ 07647

FOR THE

COUNTY OF BERGEN

RSC Architects (P.A.)

3 University Plaza Drive, Suite 600

Hackensack, NJ 07601

Project Number 42.20.002

______________________________ Date:06/26/26

John P. Capazzi, A.I.A. AI10028

Bergen County Records Storage – Rockleigh Borough

35 Piermont Road B, Rockleigh, NJ 07647

RSC Project Number 42.20.002 TABLE OF CONTENTS TOC - 1

BERGEN COUNTY LAW

RECORD STORAGE FACILITY

(RGL BUILDING)

35 PIERMONT ROAD B

ROCKLEIGH, NJ 07647

FOR

BERGEN COUNTY

TABLE OF CONTENTS

BIDDING REQUIREMENTS

2.0 DEFINITIONS

DIVISION 01 - GENERAL REQUIREMENTS:

011000 SUMMARY OF WORK

012100 ALLOWANCES

012300 ALTERNATES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

015950 SAFETY AND HEALTH

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017838 PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS:

024119 SELECTIVE DEMOLITION

DIVISION 22 -= PLUMBING:

SECTION 220553 - IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

RSC Project Number 42.20.002 TABLE OF CONTENTS TOC - 2

DIVISION 23 — HEATING, VENTILATING, AND AIR CONDITIONING (HVAC):

SECTION 231123 - FACILITY NATURAL-GAS PIPING

DIVISION 26 — ELECTRICAL:

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND

CABLES

SECTION 260523 - CONTROL-VOLTAGE ELECTRICAL POWER CABLES

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEM

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEM

SECTION 260544 - SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS

AND CABLING

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 262416 – PANELBOARDS

SECTION 262726 - WIRING DEVICES

SECTION 262813 – FUSES

SECTION 262816 - ENCLOSED SWITCHES AND CIRCUIT BREAKERS

SECTION 263213 - ENGINE GENERATORS

SECTION 263600 - TRANSFER SWITCHES

END TABLE OF CONTENTS

DEFINITIONS

BERGEN COUNTY RECORD STORAGE FACILITY - RSC # 42.20.002

2.0 - 1

2.0 - DEFINITIONS

1.1 Bidding Documents include the Bidding Requirements and the Contract

Documents. The Bidding Requirements consist of the Advertisement or

Invitation to Bid, Instructions to Bidders, the Bid Form, and other sample Bidding and Contract forms. The Contract Documents consist of the Form of Agreement between the Owner and Contractor, Conditions of the Contract, (General, Supplementary and other Conditions), Drawings, Specifications and all Addenda issued prior to execution of the Contract.

1.2 All definitions set forth in the General Conditions of the Contract for

Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents.

1.3 Addenda are written or graphic instruments issued by the Architect prior to the receipt of bids which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

1.4 A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein, submitted in accordance with the

Bidding Documents.

1.5 The Base Bid is the Sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids.

1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the

Work, as described in the Bidding Documents, is accepted.

1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the

Bidding Documents.

1.8 A Bidder is a person or entity who submits a Bid.

1.9 A Sub-bidder is a person or entity who submits a Bid to a Bidder for materials, equipment or labor for a portion of the Work.

END OF SECTION 2.0 DEFINITIONS

FORM OF BID 5.0-1

BERGEN COUNTY RECORDS STORAGE FACILITY - RSC # 42.20.002

5.0 FORM OF BID

SCHEDULE 1 – BID PROPOSAL FORM

Herewith are submitted unit costs and total costs as determined from the Engineer's estimate of quantities of work to be performed. It is understood that the quantities stated in the plans and specifications are estimates only and may be increased or decreased.

The County reserves the right to award the contract on a lump sum basis, or such combinations as shall best serve the interest of the County. In the event of a tie between two or more low responsible bidders, the County reserves the right to make an award to any of the tie bidders.

SCHEDULE OF PRICES

BASE BID: BERGEN COUNTY - RECORD STORAGE FACILITY – GENERATOR PROJECT

ITEM EST. UNIT DESCRIPTION & UNIT PRICES UNIT PRICE

COMPUTED

NO. QTY. (IN WORDS) (IN FIGURES) AMOUNT

1. 1 LS

Dollars

Cents $____________

2. 1 LS Contingency Allowance $ 20,000.00_________

TOTAL ALLOWANCES $ 20,000.00_________

See Section 012100 – ALLOWANCES for additional information.

TOTAL AMOUNT BASE BID (ITEMS 1+2): _______________________________________

(IN FIGURES)

(IN WORDS)

The undersigned affirmatively declares that he has fully inspected the site and has completely familiarized himself with all of the conditions which surround and may affect the cost of this project.

With regard to the above Bid and Unit Prices, the undersigned agrees that these sums represent the entire cost of the Work, and agrees to absorb all increases in labor rates, material prices, and\or costs and expenses that may develop during the life of this Contract.

Date: ______________ Very truly yours, Firm Name

By_________________________________

Signature (Proprietor, General Partner, or Duly

FORM OF BID 5.0-2

BERGEN COUNTY RECORDS STORAGE FACILITY - RSC # 42.20.002

Authorized Principal Officer)

By_________________________________

(Type Same as Signature)

Business Address

*Insert Bidder's name. If a corporation, give the state of incorporation, using the phrase:

“a corporation organized under the laws of .”

If a partnership, give names of partners, also using the phrase:

“co-partner trading and doing business under the firm name and style of .”

If an individual using a trade name, give individual name, using also the phrase:

"an individual doing business under the trade name and style of .”

COMPLETION TIME OF PROJECT:

The Bidder hereby agrees to commence the Work under this Contract on or before a date to be specified in written "Notice to Proceed" or after signing of formal Contracts with the Owner, and to fully complete the project as specified in Section 4 of the Construction Contract Agreement.

The Bidder further agrees to pay liquidated damages as specified in Section 4 of the Construction

Contract Agreement for each consecutive calendar day thereafter.

RSC Project No. 42.20.002 SUMMARY 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Identification:

1. Project Title: Bergen County Records Storage – Rockleigh Borough

Generator Project

2. Architect’s Project Number 42.20.002

3. Project Location:

35 Piermont Road B

Rockleigh, NJ 07647

B. Owner: Bergen County.

1. Owner's Representative:

Michael Formanek – CEO, Strategic Planning Services, LLC

1 Glen Rock Square, Unit B2

Glen Rock, NJ 07452

Office Number: 201-225-4888

Cellphone Number: 201-370-9481

C. Architect: RSC Architects

3 University Plaza Drive, Suite 600

Hackensack, New Jersey 07601

Telephone Number: 201-941-3040

Fax Number: 201-941-5426

RSC Project No. 42.20.002 SUMMARY 011000 - 2

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. Installation of a new ground mounted Emergency Generator on a new concrete pad with bollards directly adjacent to the existing building. Installation of a new transfer switch and all related electrical connections and equipment associated with the generator. Utility connections for the generator as shown. Repair to the existing building to maintain a watertight enclosure at all penetrations. Repairs and replacement of any damaged site conditions including paving, curbs or landscape as required. Repairs as required to the building interior.

B. Type of Contract.

1. Project will be constructed under a “single prime contract”.

2. This contract shall comply with the Public Labor Agreement (PLA) as included in the

Project Manual.

1.4 SINGLE PHASE CONSTRUCTION

A. The Work shall be conducted in one single phase:

1. Work shall commence upon receipt of the Notice to Proceed and be substantially complete and ready for occupancy within 90 Days from date of issuance of building permit.

1.5 ACCESS TO SITE

A. General: Contractor shall allow for the campus to remain in use during construction and not hinder or interfere with any ongoing construction projects at the site. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work at the site to normal business working hours of 8 a.m.

to 5 p.m., Monday through Friday, unless otherwise indicated.

RSC Project No. 42.20.002 SUMMARY 011000 - 3

1. Coordinate all onsite activities with the Owner and/or Owner’s Representative to coordinate construction efforts with ongoing training on site.

C. Nonsmoking Building: Smoking is not permitted on the campus or within 25 feet of entrances.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on

Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

RSC Project No. 42.20.002 ALLOWANCES 012100 - 1

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

B. Types of allowances include the following:

1. Contingency Allowance

C. Related Requirements:

1. Section 014000 "Quality Requirements" for procedures governing the use of allowances for testing and inspecting.

1.2 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.3 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

1.4 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

RSC Project No. 42.20.002 ALLOWANCES 012100 - 2

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.6 CONTINGENCY ALLOWANCES

A. Contingency allowance is a predetermined dollar amount, specified by the Owner, to be added to the Base Bid (see Bid Form). Use of the contingency allowance is at the sole discretion of the Owner and by Written Authorization Only.

B. At the time of bid, all bidders shall calculate their overhead, profit, bonding, and insurance based on their Base Bid amount, inclusive of the contingency allowance.

C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Architect, retain and prepare unused material for storage by Owner.

Deliver unused material to Owner's storage space as directed.

D. At project closeout, unused amounts of the contingency allowance shall be credited back to the Owner by Change Order.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

1. See front end supplemental general conditions for allowance schedule.

END OF SECTION 012100

RSC Project No. 42.20.002 ALTERNATES 012100 - 1012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternate into the Work. No other adjustments are made to the

Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

RSC Project No. 42.20.002 ALTERNATES 012100 - 2012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

Base Scope: Renovation of an existing 38,000 sf facility including demolition of the majority of the interior building components with exception of interior bearing walls, exterior envelope elements, roof assembly and mechanical equipment, unless noted, which are to remain. The new facility to accommodate heavy-duty rack storage and designed in accordance with NJ state regulations. The project scope will also include exterior envelope repairs as required and base painting of entire facility walls and doors up to 13' A.F.F. with one coat of primer and two coats of finish paint. All door frames and the like are to be painted with direct-to-metal paint, with two coats. Painting to follow specification Section 099100 Painting.

A. Alternate No.1: All walls above 13' A.F.F. including roof structural, beams, joists, decking, mechanical piping, and all other joints mounted items to be also painted as below the 13-foot mark. Painting to follow specification Section 099100 Painting.

END OF SECTION 012300

RSC Project No. 42.20.002 SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to Architect.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to complete other parts of the Work and to coordinate construction performed by Owner and separate Contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable

Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

RSC Project No. 42.20.002 SUBSTITUTION PROCEDURES 012500 - 2

g. List of similar installations for completed projects with project names and addresses and names and addresses of Architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract

Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within ten days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 10 days of receipt of request, or ten days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 FINANCIAL IMPACT

A. Contractor is responsible for coordinating any substitutions with all other contract and surrounding work. Contractor is responsible for scheduling, coordination, labor, material and equipment required for any work needing to be coordinated or revised for the substitution.

RSC Project No. 42.20.002 SUBSTITUTION PROCEDURES 012500 - 3

B. If a substitution is approved by the Architect, the Contractor will be responsible for all financial impact of the substituted product and any affected or associated work. This includes if the substitution affects any approved, submitted or specified products or work.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 10 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the

Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one Contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all Contractors involved.

B. Substitutions for Convenience: Not allowed.

END OF SECTION 012500

RSC Project No. 42.20.002 CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue through Construction Manager supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Construction Manager will issue a detailed description of proposed changes in the Work that may require adjustment to the

Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within the time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner.

B. Contractor-Initiated Work Change Proposals: If latent or changed conditions require modifications to the Contract, Contractor must notify the Construction Manager in writing within 48 hours and follow by submitting a request for a change to Construction

Manager.

RSC Project No. 42.20.002 CONTRACT MODIFICATION PROCEDURES 012600 - 2

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Work Change Proposal Request Form: Use form provided by Owner or use form acceptable to Construction Manager. If the Construction Manager is not notified in writing within 48 hours, the potential change is subject to rejection.

1.4 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Construction Manager will issue a Change Order or Allowance Authorization for signatures of Owner, Contractor, Architect and Construction Manager, and provided County front end document, AIA

A201-2017

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Construction Manager may issue a Construction

Change Directive on AIA Document G714 form included in Project Manual.

Construction Change Directive instructs Contractor to proceed with a change in the

Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the

Work. It also designates method to be followed to determine change in the

Contract Sum or the Contract Time.

RSC Project No. 42.20.002 CONTRACT MODIFICATION PROCEDURES 012600 - 3

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

2. Submit tickets within (1) one business day to Construction Manager for review.

Signed tickets must be submitted with change requests. Changes including tickets not signed by the Construction Manager are subject to rejection.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

35 Piermont Road B Rockleigh, NJ 07647

RSC Project No. 42.20.002 PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

2. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor’s construction schedule.

2. Submit the schedule of values to Architect through Construction Manager at earliest possible date but no later than seven bus iness days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each

Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

RSC Project No. 42.20.002 PAYMENT PROCEDURES 012900 - 2

Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract

Sum. Round amounts to nearest whole dollar; total shall equal the Contract

Sum.

4. Provide a separate line item in the schedule of values for each part of the

Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

5. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at

Contractor's option.

8. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change

Directives result in a change in the Contract Sum.

9. Punch List: Provide a separate line item for each section, type or subcontractor in the Schedule of Values for corrective work in an amount totaling five percent (5%) of the Total Contract Sum. This value will be released proportional to the work in place. As the Contractor finishes the work from the punch list, the money will be release in the monthly pay requisition until all items are completed to the satisfaction of the client and their representatives.

10. Closeout: Provide a separate line item for each section, type or subcontractor in the Schedule of Values for Closeout Work in an amount totaling three percent (3%) of the Total Contract Sum. This value will be released proportional to the work in place. As the Contractor submits closeout documentation, the money will be release in the monthly pay requisition until all items are completed to the satisfaction of the client and their representatives.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment and all payments under the contract shall be consistent with the Prompt Payment Act N.J.S.A. 2A:30A-2 et seq. (including the 30 days payment terms and the alternative dispute resolution terms) and shall be consistent with previous applications and payments as certified by Architect and Construction

Manager and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of

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Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Owner, Architect, and Contractor shall establish payment application due dates and times at the Project’s Pre Construction Meeting.

D. Application for Payment Forms: Use AIA Document G702/CMA and AIA

Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit one signed and notarized original and two copies of each

Application for Payment to Construction Manager by a method ensuring receipt within 24 hours. All copies shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Each Application for Payment is to include one (1) original and two (2) copies of the following:

1. Payment Application

2. Schedule of Values (pencil copy due 7 days prior to application submittal for approval)

3. Certified Payroll and Monthly Workforce Report

4. Notarized Waivers of lien for Contractor and all subcontractors

5. Documentation from the union halls stating all Trade Union dues, benefits, and/or fees are paid and up to date.

6. Construction photographs per specification 013233 Photographic

Documentation

7. Schedule update is required seven (7) days prior to application submittal

H. Waivers of Lien: With each Application for Payment, submit waivers of lien from

General Contractor and all subcontractors.

1. Submit Conditional waivers on each item for amount requested with each payment application, after deduction for retainage, on each item.

2. Submit Unconditional waivers with each subsequent payment application upon

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3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms as provided by owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

J. Application for Payment at Substantial Completion: After Architect issues the

Certificate of Substantial Completion, submit an Application for Payment showing

100% percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract

Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, “Contractor’s Affidavit of Payment of Debts and

Claims."

5. AIA Document G706A-1994, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707-1994, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took

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Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each Contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific Contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. On-site Project Managers shall have full authority and responsibility for decision making and negotiation in all project issues, including Change Orders and all financial matters.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

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1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each Contractor shall coordinate its construction operations with those of other Contractors and entities to ensure efficient and orderly installation of each part of the Work.

Each Contractor shall coordinate its operations with operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate Contractors if coordination of their Work is required.

2. Submit memoranda for fire alarm shut off at least 72 hours in advance.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

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1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple Contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

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5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes dimensioned from column center lines.

8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make changes as directed and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, Version, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format and Portable Data File (PDF) format.

4. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Contractor shall execute a data licensing agreement in the form of AIA Document C106.

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1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form acceptable to the Architect including plan references, annotated photographs, and/or sketches where possible.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as…