RFQu 24_752_023 Mandatory Pre Submittal Meet.pdf
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- Attached to
- RFQu 24-752-023 Professional Services Geotechnical, Environmental and Construction Material Testing
- Solicitation number
- PE-64410-NONST-2024-000000061
- Issued by
- Dekalb County, Georgia
About this file
This document is the meeting minutes for the Mandatory Pre-Submittal Conference for Request for Qualifications (RFQu) 24-752-023 for Professional Services for Geotechnical, Environmental, and Construction Material Testing Services, issued by the DeKalb County School District (DCSD) in Georgia.
The RFQu seeks to establish a pool of up to six firms to provide these professional services on an as-needed basis for DCSD projects. Qualifications are due electronically by 2:00 PM on May 30, 2024. Any questions must be submitted in writing to the Procurement Manager by May 15, 2024, and a final addendum will be issued on May 22, 2024. The contract will be awarded using the selection process outlined in Section 7.0 of the RFQu, and respondents are cautioned against contacting anyone other than the designated Procurement Manager. The scope of work was discussed at the pre-submittal conference, but no site visit is required. The standard DCSD contract for professional services will be used.
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RFQu 24-752-023 May 7, 2024
Request for Qualification for Professional Services for
Geotechnical. Environmental, and Construction Material Testing Services
Meeting Minutes
RFQu No. 24-752-023
Project Name: Request for Qualifications for Geotechnical, Environmental, and Construction Material Testing Services
Project Nos. N/A
Virtual Mandatory Pre-Submittal Conference Meeting Pre Proposal Conference Meeting 1 Date Start End Prepared by Company 5/7/2024 11:00 AM 11:32 AM Angela Arlene-Myrick DCSD
Purpose Location Mandatory Pre-Submittal Conference for Request for Qualifications Live Video Chat for Geotechnical, Environmental, and Construction Material Testing Services
Attended by the following:
Nick Ackall Matrix Engineering Group, Inc.
Kim Conley ECS Hannah Murawski NOVA Engineering and Environmental LLC Brian Schiessle ECS Dan Mchugh ECS Jarret Epps Terracon Consultants Inc.
Jay Hornsby ECS Marty Peninger GEO-Hydro Engineers Laura Reul S&ME, Inc.
Jay Ashtiani United Consulting Jelena Kelava United Consulting Teressa Ross United Consulting Mel Christian Goodwyn Mills Cawood, LLC Stephanie Hubbell NOVA Engineering & Environmental, LLC Jarrett Baggett GEO Hydro Engineers Tyler Kelly GEO Hydro Engineers Ashley Butterfield Oasis Consulting Services Crystal Lo Oasis Consulting Services Steven Singler MC Squared, LLC Tim Brown Terracon Consultants Inc.
Jenna Pawlowski Terracon Consultants Inc.
Jon Howard Atlas Technical Consultants Brian Smith NOVA Engineering & Environmental Richard Boyd, DCSD Director, Design & Construction
Belinda Quillet, DCSD Senior Procurement Manager Angela Arlene-Myrick, DCSD Procurement Manager Tijauna Naylor Smith, DCSD Procurement Manager Kehinde Bodunrin, DCSD Procurement Specialist Derron Tomlinson, DCSD Procurement Specialist
I. Introductions The DCSD Team introduced themselves.
II. Qualification Requirements
a. Qualifications are to be submitted electronically on the DCSD website at https://dekalbschoolsga.ionwave.net/ by 2:00 pm on Thursday, May 30, 2024.
b. Firms will be required to complete the following steps to successfully submit their response electronically:
Firms are required to register using the IONWAVE portal and obtain a username and password.
Firms will be required to upload all required documents identified under the Response Attachments tab.
After uploading all required documents, Bidders will need to click "Submit Response" under the Response Submission tab.
Once all of the required documents have been successfully uploaded, “Submitted” in green will appear next to Response Status.
Your response has not been successfully submitted if you see the following message next to Response Status: “NOT SUBMITTED – To complete your response, you must click ‘Submit Response’ in the Response Submission tab.”.
III. Form of Contract
a. Standard Form of Contract for Professional Services (Appendix I).
IV. Selection Process
a. See RFQu Section 7.0 Selection Process for details.
b. Any contact with any other DCSD personnel or representative other than the Procurement
Manager, or the assigned contact person for this bid, can cause that firm to be disqualified.
V. Questions and Answers
a. All questions about this RFQu and submission requirements must be directed in writing to the
Procurement Manager no later than Wednesday, May 15, 2024, at 2:00 PM. Prospective Respondents must limit their contact regarding this RFQu to the Procurement Manager, Sam Moss Center, 1780 Montreal Road, Tucker, Georgia 30084.
Email: dcsd-op-bidquestion@dekalbschoolsga.org.
b. Final Addendum will be issued on Wednesday, May 22, 2024, by 2:00 PM.
VI. Site Visit
a. Not Applicable.
VII. Scope of Work
a. An overview of the scope of work was discussed by the Director of Design and Construction.
https://dekalbschoolsga.ionwave.net/ mailto:dcsd-op-bidquestion@dekalbschoolsga.org
Open Discussion
Q1. Is escalation allowed for rates upon each renewal? It was mentioned 6 firms will be awarded but 5.2.1 states 5 firms.
A1. I know in the past we have allowed rate increases at time of renewal. The district reserves the right to increase the pool of vendors.
Q2. Is there an expected contract value?
A2. No, the value of each contract will be based on the services needed.
Q3. Section 4.3.2.1. notes that “Firms and sub consultants must be property licensed. Provide copy of current
Georgia Professional Registration for Geotechnical, Environmental and Construction Material Testing.”
Can you clarify if this refers to PEs and PGs or are you looking for any other specific licensure for the team?
A3. Yes. Professional Licenses are required.
Q4. Would Questions not answered here but submitted via chat need to be resubmitted formally?
A4. Yes, any questions that you asked here that were not answered must be submitted to the bid questions mailbox at dcsd-op- bidquestion@dekalbschoolsga.org so that we can get a definitive answer to the entire group.
mailto:dcsd-op-%20bidquestion@dekalbschoolsga.org
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