RFQM - RFQ MPA 331 Locksmith Services.docx
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- Solicitation number
- RFP26006790
- Issued by
- Rhode Island
About this file
This Request for Quotes (RFQ) for Master Price Agreement (MPA) 331 is issued by the State of Rhode Island for locksmith services across all state agencies and educational facilities. The solicitation seeks contractors to provide repair, maintenance, and installation of various locking systems, hardware supplies, and 24-hour emergency locksmith services on an as-needed basis. Services include troubleshooting and maintenance of locks and keys, re-keying and master keying, cylinder repair and replacement, cutting keys, repair and code changes for push button locks, and maintenance of door locks, crash bars, safes, and related hardware. The initial contract period begins October 1, 2026, and extends through September 30, 2029, with options for up to two additional 12-month renewal periods at the State's discretion. The solicitation does not guarantee minimum or maximum utilization or dollar values over the contract term.
Contractors must provide both regular hourly rates for Monday through Friday, 8:00 AM to 4:30 PM, and overtime rates for weekday evenings, weekends, and state holidays. Emergency services must be available 24 hours with a two-hour response time requirement, with phone response within one hour and mutually agreed arrival times established with user agencies. Travel time is not an allowable expense, and contractors are generally expected to deploy a single person per service call unless the user agency approves additional personnel. All bidders must obtain and maintain valid certificates of registration from the Contractors' Registration Board throughout the contract term and ensure subcontractors maintain equivalent registration. Bidders must supply locking hardware and associated parts in conjunction with repairs or as requested by user agencies, with replacement of failed keys provided at no extra charge.
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Text version
SOLICITATION SPECIFICATIONS
RFQM – REQUEST FOR QUOTES [MASTER PRICE AGREEMENT]
TITLE: MPA 331 LOCKSMITH SERVICES
DESCRIPTION: REPAIR, MAINTENANCE, AND INSTALLATION OF VARIOUS LOCKING SERVICES, INCLUDING 24-HOUR EMERGENCY SERVICES
CONTRACT TERMS:
The initial contract period will begin approximately October 1, 2026, for three years, through September 30, 2029. Contracts may be renewed for up to two (2) additional 12-month periods at the sole discretion of the State.
SECTION A: BACKGROUND
MPA 331 Open Enrollment to provide labor, materials, services, skills, supervision and necessary tools and equipment for installation, repair, service parts and hardware for Locksmith Service projects as well as 24-hour emergency service.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
The work entails the repair, maintenance, and installation of various locking systems and associated hardware supplies and services, including 24-hour emergency service call response. Task orders will be issued by User Agencies. Some of the required services may be for routinely scheduled maintenance and repair and other services may be in response to emergency situations.
Services shall be provided by Contractors on an “as needed, when requested” basis. This request for quote does not guarantee that the State will utilize any contractor for a minimum/maximum amount of time or for a minimum/maximum dollar value over the term of the MPA contract.
The prices/rates provided in this Master Price Agreement (MPA) represent the maximum price/rate that may be charged by Contractors to User Agencies. User Agencies reserves the right to negotiate a lower price/rate from one or more of the MPA Contractors or request lump sum fixed fee quotes based on specific requirements.
The bidder must have and maintain a valid certificate of registration issued by the Contractors’ Registration Board throughout the term of the contract awarded pursuant to this solicitation and ensure that its subcontractors, unless exempt from registration, also obtain and maintain valid certificates of registration.
DESCRIPTION OF WORK:
Contractor will provide locksmith services, including labor and equipment, for all State agencies, facilities buildings owned or occupied by the State of Rhode Island including all State Educational Facilities as needed. Services include but are not limited to the following:
• Troubleshooting, maintenance, repair and replacement and installation of locks/keys
• Repair, replace, re-key cylinders as requested
• Maintain and covert when requested all interior and exterior door locks, padlocks, safes, deadbolt and alarm systems keys
• Repair and change codes or replace push button locks
• Cut all keys as requested by the User Agency Replacement by the Contractor, at no extra charge, of any copy of a key that fails to operate the respective lock.
• Perform maintenance and repairs on door locks, crash-bars, files, desks, padlocks, latches and other related items.
• Re-keying master keying and rebuilding cylinders.
PARTS:
Bidders must be able to supply locking hardware and associated parts in conjunction with a repair or otherwise needed by the User Agency.
HOURS OF WORK:
Regular hourly rate: Monday-Friday 8:00 AM – 4:30 PM
Overtime hourly rate: Monday-Friday, 4:31 PM – 7:59 AM, all day Saturday, Sundays and State Legal Holidays.
Emergency services: Contractors shall maintain a twenty-four (24) hour capability with sufficient manpower, equipment and vehicles to assure emergency repair response and a two (2) hour response time is expected for emergency service.
Service calls – Contractor must respond by phone within one (1) hour and establish a mutually agreed arrival time at the User Agency.
The User Agency must be advised and must approve if more than (1) person is necessary on the project. Contractor must not send two (2) people as a matter of routine. If more than one person is necessary, hourly rates reflect the net cost of labor.
Travel time shall not be an allowable expense.
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