RFP26006790 Scope of Work.pdf
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- Solicitation number
- RFP26006790
- Issued by
- Rhode Island
About this file
This Scope of Work document outlines the requirements for occupational and environmental health clinic services solicited by the Rhode Island Department of Labor and Training under RFP26006790. The solicitation requests comprehensive services including clinical evaluations by a Board Certified Occupational Medicine Physician, health hazard field evaluations to identify workplace or environmental exposures, educational program development and delivery on occupational illness and injury prevention, consultative services with a Certified Industrial Hygienist, audiometric testing services for small employers, and community resource support. The successful vendor must maintain adequate staffing including a Board Certified Occupational Medicine Physician, a Certified Industrial Hygienist, an Administrator, and support staff to fulfill all requirements outlined in the scope of work. The technical proposal is limited to six pages and must address staff qualifications, vendor capability and capacity with minimum three client references, detailed work plan, and approach/methodology for service delivery.
The evaluation process establishes a two-phase scoring system with technical proposals worth a maximum of 70 points, requiring a minimum score of 55 points (78.5%) to advance to cost evaluation. Cost proposals are valued at up to 30 points, with additional bonus points of up to 6 available for ISBE (Minority Business Enterprise, Women Business Enterprise, and Disability Business Enterprise) participation, bringing the total possible evaluation score to 106 points. Vendors must complete supplemental forms including a Bidder Attestation Form and ISBE Participation Plan forms, with separate documentation required for each MBE, WBE, or Disability Business Enterprise subcontractor utilized on the solicitation. The RFP document was revised on April 22, 2024, and additional evaluation criteria and solicitation requirements are available through the Rhode Island Department of Procurement website or the Ocean State Procures system.
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2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 1 of 4 Revised 4/22/2024
RFP26006790 - AGENCY SOLICITATION SPECIFICATIONS
OCCUPATIONAL AND ENVIRONMENTAL HEALTH CLINIC SERVICES
SECTION A. BACKGROUND
The RI Department of Labor and Training is mandated by the RI Workers’ Compensation Act to assist in the prevention of occupational disease and injury to the employees and employers of RI. To that end, we are requesting that a firm provide occupational and environmental health clinic services, provide workplace evaluations for the detection and prevention of work-related illness, and provide educational programs to assist employers and employees in the identification and prevention of work-related diseases.
The overall goal is to significantly reduce the number of cases of occupational injury and illness by providing an independent and professional resource for employers and employees to utilize in the identification, evaluation and treatment of occupational related injury and illness subject to RIGL Title 28, Chapters 29-38.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
The successful bidder will provide the following:
1. Clinical Services – clinical evaluations and assistance of individuals with medical conditions of suspected occupational or environmental origin subject to RIGL Title 28, Chapters 29-38. Clinical services shall be provided by a physician Board Certified in Occupational Medicine. When such conditions are detected, further evaluation would seek to identify the responsible hazardous exposures, workplace changes necessary to prevent recurrent health problems, and treatment strategies to ensure rapid recovery. Patients suspected of having environmental or occupational illness would be referred by physicians, state and federal regulatory agencies, unions, employers, attorneys and insurers.
2. Health Hazared Evaluations – shall have the ability to conduct field investigations at the request of either employers, unions, groups of workers, insurers, state agencies or community organizations when there is suspicion that workplace or environmental exposures subject to RIGL 28-(29-38) might be contributing to ill health. When the findings of such evaluations suggest an environmental or occupational cause, the successful bidder shall attempt to characterize the nature of the exposure-disease relationship, identify strategies to control hazards and lessen the burden of illness, and disseminate the findings both to those at risk and those potentially able to intervene.
2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 2 of 4 Revised 4/22/2024
3. Educational Services – must have the ability to develop and deliver training programs to assist in the prevention of occupational illness and injury subject to RIGL 28-(29-38). Shall have the ability to develop and organize seminars and conferences on the topic of occupational and environmental health. Shall provide employers and unions with educational programs mandated by federal regulations, state law or otherwise.
4. Consultative Services – shall provide formal consultative assistance to the RI Division of Workers’ Compensation, the RI Department of Health and numerous other organizations and physicians. Shall have a Certified Industrial Hygenist (CIH) available to assist employers, employees and unions in their efforts to create a safer and healthier work environment.
The CIH shall be able to consult with the Occupational Medicine Physician and together make recommendations in how to reduce exposures to hazards found in the work environment. The Occupational Medicine Physician shall then consult with the physician/organization to provide treatment strategies and/or preventative measures to reduce exposures.
5. Audiometric Testing – shall have the ability to provide audiometric testing and training services to small employers subject to RIGL 28-(29-
38) throughout the state in compliance with state and federal regulations.
6. Community and Agency Resource – shall provide texts, journals and internet access for use by RI’s public health community, medical community, and the general public on occupational and environmental exposures and diseases, subject to RIGL 28-(29-38_. Bidder shall provide assistance to state and federal agencies when needed and provide a telephone based informational and educational resource for area hospitals, businesses, unions, trade associations and the community at large.
7. Staffing – shall have adequate staffing to carry out the requirements set forth in the Scope of Work and Requirements. Minimum staffing shall include, but not be limited to a Board Certified Occupational Medecine Physician, a Certified Industrial Hygenist, an Administrator to oversee programming and adequate support staff.
SECTION C: PROPOSAL
1. Technical Proposal Narrative and format: Vendors must submit a technical proposal which addresses each of the following elements and is limited to six (6) pages (this excludes any appendices and as appropriate, resumes of key staff that will provide services covered by this request):
A. Staff Qualifications – Provide staff resumes/CV and describe qualifications and experience of key staff who will be involved in this project, including their experience in Occupational Illness and Injury.
2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 3 of 4 Revised 4/22/2024
B. Capability, Capacity, and Qualifications of the Vendor - Please provide a detailed description of the Vendor’s experience as an educational resource as well as experience providing occupational illness and injury clinical services. List a minimum of three (3) relevant client references, to include client names, addresses, contact names with emails and phone numbers, dates of service and type(s) of service(s) provided.
C. Work Plan - Please describe in detail, the framework within which requested clinical, evaluative and educational services will be performed.
D. Approach/Methodology – Define the methodology to be used for evaluation, detection, training and education of occupational illness and injury.
2. Cost Proposal
Detailed Budget and Budget Narrative:
Provide a cost proposal for the required services which includes all of the above services.
3. Supplemental Bidder Attestation Form
See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.
4. ISBE Proposal
See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.
SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC
Technical proposals must receive a minimum of 55 (78.5%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 55 points shall not have the accompanying cost or ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.
Technical proposals scoring 55 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points bringing the total potential evaluation score to 100 points. As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.
2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 4 of 4 Revised 4/22/2024
Proposals shall be reviewed and scored based upon the following criteria:
Criteria
Possible Points
Staff Qualifications 10 Points
Capability, Capacity, and Qualifications of the Vendor
10 Points
Work Plan 30 Points
Approach/Methodology 20 Points
Total Possible Technical Points
70 Points
Cost proposal
30 Points
Total Possible Evaluation Points 100 Points ISBE Participation 6 Bonus
Points
Total Possible Points
106 Points
Additional evaluation criteria can be found at:
• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.
• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.
https://ridop.ri.gov/vendors/bidding-opportunities
| SECTION A. BACKGROUND |
| SECTION B: SCOPE OF WORK AND REQUIREMENTS |
| SECTION C: PROPOSAL |
| 1. Technical Proposal |
| 2. Cost Proposal |
| 4. ISBE Proposal |
SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC
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