RFQ26006743 MPA 138 Bid Specifications.pdf
PDF 246 KB Posted
- Solicitation number
- RFQM26006743
- Issued by
- Rhode Island
About this file
This is a bid specifications document issued by the State of Rhode Island, Department of Administration, Division of Purchases for MPA 138, a statewide fire extinguisher maintenance and repairs contract. The solicitation requests quotes for comprehensive service, inspection, tagging, certification, repair, and scheduled maintenance of fire extinguishers and suppression systems across all state facilities in compliance with Rhode Island Fire Marshal requirements and applicable codes. The scope of work includes routine maintenance visits, emergency repairs, system certifications, and halon refill services. Vendors must respond to emergency service calls within 24 hours of agency notification. The contract covers both portable and fixed suppression units, with work to be performed statewide at various state agency locations. Quotes are due July 20, 2026, with performance requirements tied to Rhode Island Fire Marshal standards and regulatory compliance.
Pricing for lines 1-69 of the pricing schedule is inclusive of all labor charges, with unit costs structured by service-call categories, maintenance intervals, and repair types. The successful vendor must be the company owner and is responsible for maintaining all required licensing and state permits (both A and B certifications) for portable and fixed unit servicing; subcontracting is prohibited. The vendor must submit quarterly reports by the 10th day following each quarter's end documenting Rhode Island municipalities and schools utilizing the MPA, including service dates, locations, and costs. Vendors must provide different color tags annually and notify the State of the color scheme in advance. Fire extinguishers removed from service must be replaced with suitable units of equal or greater rating. A $450 penalty applies for unauthorized system work causing false alarms. All defective replaced parts must be returned to the authorized department, and annual inspections must include fusible link checks with semi-annual cleaning requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ26006743 MPA 138 Price List.xls | XLS spreadsheet | |
| RFQM26006743_Jun_22_26_solicitation_doc.pdf | ||
| RFQM26006743_Jun_17_26_solicitation_doc.pdf | ||
| RFQM26006743_Jul_20_26_solicitation_doc.pdf |
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Text version
STATE OF RHODE ISLAND - Department of Administration Division of Purchases Tel. (401) 574-8100 One Capitol Hill Fax. (401) 574-8387 Providence, RI 02908-5864 Website: www.ridop.ri.gov
Bid Specifications MPA 138 – Fire Extinguisher Maintenance and Repairs
Specifications
Vendor to service, inspect, tag, certify, repair, and provide scheduled maintenance to fire extinguishers and suppression systems statewide, per RI Fire Marshal requirements and codes.
Vendor is to ensure extinguishers are properly labeled, checking weights and pressures when appropriate.
Work on the systems without notifying the agency and causing a false alarm will be subject to a $450.00 fine.
Different color tags must be provided for different years. The successful vendor will notify the State in writing which colors will be used each year.
Vendor (Owner of Company) is responsible to comply with all licensing or state permits on regulations covering this type of service (Both A&B for portable and fixed units).
Vendor may not sub-contract any work contained in this solicitation.
Vendor to return all defective parts which are replaced on the extinguishers to the authorized department.
Contract shall include emergency calls for refills and/or service.
Service calls must be responded to within 24 hours of agency call.
Any refills required for halon extinguishers, vendor must check with agency prior to proceeding.
Fusible links are included in inspection annually. Clean every six months.
Fire extinguishers removed from service for maintenance or recharge shall be replaced by a fire extinguisher suitable for the type of hazard being protected and of at least equal rating.
The vendor shall include the part number per line item on the pricing schedule.
By the 10th day following the end of a quarter, the Vendor shall submit a quarterly report of Rhode Island local municipalities and schools throughout the state that utilize the MPA to include, date, location, and total cost. Reports are due January 10th; April 10th; July 10th; and October 10th, of each year of the period of performance.
Pricing:
Lines 1-69 are to be inclusive of all labor charges.
VEndor
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Bid Specifications – MPA 138
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