Attachment 3 - Vendor Performance Requirements.pdf

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Environmental Chamber for Large Component Reliability Testing Level 1
Solicitation number
RFQ_2025025450
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Vendor Performance Requirements (Attachment 3)

This document establishes vendor performance and installation requirements for research laboratory equipment dated January 20, 2026. The offeror must demonstrate a minimum of five successful installations of comparable equipment within the past five years for research laboratories, universities, or equivalent institutions, with documentation including customer organization details, contact information, delivery dates, and operational performance summaries. Maintenance support must include a written warranty with specified coverage terms, guaranteed on-site response times, and service maintenance agreements ensuring replacement parts and trained personnel availability throughout the equipment's 7-year lifecycle. The offeror must provide remote demonstration capability of comparable equipment in operation either at a customer site or factory, with failure to satisfactorily demonstrate resulting in removal from technical consideration.

The installation location imposes strict physical and utility constraints. Equipment must fit through an 8-foot wide by 10-foot tall roll-up loading dock door and navigate a hallway transit area with 9-foot overhead clearances. The fully assembled tool must fit within a designated cross-hatched installation area with a maximum height of 12 feet within 3 feet of facility walls (for utility lines) but may reach 18 feet 11 inches in the interior. A minimum 36-inch wide egress path must be maintained for lab evacuation, with access panels configured to avoid blocking this path and 28 inches minimum clearance required between equipment and walls for maintenance. Utility constraints require electrical consumption below 160 kW, chamber cooling water energy below 239,000 btu/h (70 KW) with a 16-degree Fahrenheit temperature differential, and total system heat dissipation to ambient air below 12,000 btu/h. Offerors must submit water temperature rise data at 55-degree Fahrenheit entering water temperature and heat dissipation projections under normal operating conditions, noting that LN2 cooling is unavailable at this location.

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Attachment 3 Dated January 20, 2026

Vendor performance requirements Vendor Experience & Proven Installations Offeror shall have successfully manufactured, delivered, and installed a minimum of five

(5) units of comparable equipment within the past five (5) years for research laboratories, universities, or equivalent institutions.

“Comparable equipment” is defined as equipment of equal or greater complexity, capability, and performance specifications as described in this solicitation.

Evidence of such installations shall include:

Customer organization name and address Contact person (name, title, phone, email) Date of delivery and installation Summary of operational performance and period in service

Maintenance Support Offeror shall provide a written warranty with coverage terms, duration, and guaranteed response times for on-site service.

Offeror shall provide evidence that service maintenance agreements are available which include the availability of replacement parts and trained service personnel throughout the expected lifecycle of the equipment (at least 7 years).

Remote Demonstration Capability Requirement The offeror shall provide a remote demonstration of comparable equipment in operation, either at a customer site or through a factory demonstration, at the request of NLR.

Failure to satisfactorily demonstrate equipment performance will result in removal from further technical consideration.

Installation location and utility requirements Physical Space & Location Constraints Pathing to the installation location has the following restrictions:

• The unit(s) must be able to fit through a roll-up loading dock door that is 8’ wide and 10’ tall. See the attached drawing.

• The unit(s) must be moved through a section of hallway (transit area) that has overhead obstacles at 9’ above floor level. See attached drawing.

The installation location has the following restrictions:

• The fully assembled tool, including all ancillary equipment and egress requirements, must fit in the cross-hatched area defined within the attached drawing.

• Egress-related requirements:

o There is a safety-related egress requirement that necessities a ≥36” wide path exist to allows people to vacate the adjacent lab. One example path that satisfies this criterion is shown in the drawing.

o Equipment access and maintenance panels must be configured such that they do not interfere with the egress path. An example of a configuration violating this would be an access panel that opens in a way that blocks the path of egress for the worker, such as a door that only open 90 degrees blocking their only path around equipment. In such a case, the door would need to either open 180 degrees, open 90 degrees but into the dead-end direction, or be a panel that needs to be removed entirely for work.

o Any area requiring access for equipment maintenance requires a minimum of 28” of clearance between the tool and the wall, or other fixed obstacle.

o Positioning must allow for chamber door positioning and module loading, given the positioning of adjacent equipment and walls.

• Final tool height is restricted to 12’ high within 3’ of the facility walls (to accommodate existing utility lines) but can be up to 18’11” high within the interior of the space.

Utility constraints:

• Electrical power consumption shall be less than 160 kW

• Chamber cooling water energy requirement must be less than 239,000 btu/h (70

KW) with a cooling water ΔT between inlet and outlet of 16 deg F (8.9 deg C).

• The system (chamber and all associated equipment) must dissipate less than 12,000 btu/h of heat to ambient air.

• To assist with ensuring cooling requirements can be met, submit the following information:

o With 55 deg F (12.8 deg C) entering water temperature (EWT), what is the expected water temperature rise (delta T) and chilled water (CHW) flow through the chamber?

o How much heat will the chamber dissipate into the lab space environment under normal operating conditions?

• Note, this location does not have access to LN2 for chamber cooling.

Attachment 3
Vendor performance requirements
Vendor Experience & Proven Installations
Maintenance Support
Remote Demonstration Capability Requirement
Installation location and utility requirements
Physical Space & Location Constraints
Utility constraints:

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