RFQ No. 455376.pdf

Procurement & Property Management Division

Phone: 631-344-4621 enagel@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 12/16/2024

REQUEST FOR QUOTE NUMBER 455376

DESCRIPTION: Twinax Cables for DUNE

Issued By:

Brookhaven Science Associates, LLC

Brookhaven National Laboratory

P.O. Box 5000

Upton, NY 11973-5000

Contracts Specialist:

Name: Eric Nagel

Telephone No.: 631-344-4621

Email: enagel@bnl.gov

Ship To Address:

Brookhaven National Laboratory

98 Rochester Street, bldg. 725

Upton, New York 11973-5000

Anticipated Freight Terms:

See Enclosure (1) Draft Contract

Anticipated Period of Performance:

Deliver to Brookhaven National Laboratory no later than 30 April 2027

Questions Due Date: Jan 3, 2025 – 5:00 p.m. EDT

Quote Due Date & Time: Jan 16, 2025 – 5:00 p.m. EDT

Contract Type: Firm Fixed Price Payment Terms: Net 30, Net 10 for SB

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of

Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for Twinax

Cables for Data Transmission in Cryogenic Temperatures of DUNE, as outlined in the Draft Contract (Enclosure 1)

NAICS: The North American Industry Classification System (NAICS) Code for this

RFQ is 334417, Electronic Connector Manufacturing with a small business size standard of 1,000 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the

Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov).

This procurement:

• is being solicited for full and open competition without the exclusion of sources.

http://www.sam.gov/

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2.0 SCOPE OF WORK

The Offeror shall furnish all items and delivery requirements in accordance with the attached Draft Contract (Enclosure 1).

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for BSA to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what BSA would be binding itself to purchase by making an offer.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and meets all of BSA’s technical requirements regarding configurations explicitly stated in the Statement of Work.

The resultant award shall be subject to the terms and conditions of the Draft Contract at Enclosure 1.

An offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date and time listed on page 1 of this

RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. BSA will only accept email submissions of formal quotations.

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure 2). Emails shall be sent to the Contract Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email by the due date for questions listed on page

1 of this document. Replies to questions will be provided in writing and, if considered to be of general interest, will be posted on SAM.gov for all offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure

2) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New

York (freight included) including any Import Duties, customs, and associated costs, if applicable.

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5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique

Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help

Desk at 866-606-8220 or by contacting your local Procurement Technical

Assistance Center (PTAC), which can be found at https://www.aptac-us.org

6.0 SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $750,000 must submit a Small

Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA small business goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ................................................................................. 50%

Small Disadvantaged Business .......................................................... 5%

Women-Owned Business ................................................................... 5%

Hub Zone ............................................................................................ 3%

Veteran-Owned Business ................................................................... 3%

Service Disabled Veteran-Owned Business ........................................3%

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure 3.

• W-9 Form, Enclosure 4.

Enclosures: 1. Draft Contract

2. Quotation Pricing Sheet

3. Vendor ACH Authorization Form

4. W-9 Form

Attachments: A - SOW

B - BNL-QA-101

http://www.sam.gov/ https://www.aptac-us.org/