RFQ-FA301621U0001 Talent Agencies.pdf

RFQ # FA3016-21-U-0001

502d Contracting Squadron Combined Synopsis/Solicitation Talent Agencies Coordinating

Musical Commissions and Guest Artists

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format outlined in FAR subparts 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. Any other or additional written the only solicitations; proposals are being requested and a written solicitation will not be issued.

Interest parties are responsible for monitoring this site to ensure they have the most up-to-date information about this announcement.

1. The solicitation number is FA3016-21-U-0001. This is solicitation is issued as a Request for Quote

(RFQ).

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02 for the Federal Acquisition Regulation (FAR) updated 11/23/2020, Defense Federal Acquisition Regulations (DFARS) updated 11/30/2020, and the Air Force Federal Acquisition Regulation Supplement (AFFARS) updated 12/02/2020.

3. This requirement is being offered as a Total Small Business Set-Aside under the North American Industrial Classification Systems (NAICS) of 711310—Promoters of Performing Arts, Sports, and Similar Events with Facilities with small business size-standards in $35m dollars.

4. The Government intends to evaluate the complete quotes and establish multiple Blanket Purchase Agreements based on the initial submissions without conducting interchanges (INs); therefore, each quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to hold INs if determined by the Contracting Officer (CO) to be necessary during the evaluation, or when it is determined to be in the best interest of the Government set forth by FAR 52.212-1(g). Interchanges are fluid interaction(s) between CO and the quoters that may address any aspect of the quote, and may or may not, be documented in real time. Quoter responses to the INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the government is not required to conduct interchanges with any and/or all quoters responding to the RFQ.

5. For a list of line item number(s) and items, quantities, and units of measure, if applicable, see the Price List (Attachment-04). All contents and pertinent information that includes the quoter’s name, title, signature, date, address, DUNS, Cage Code, and the price list must be complete.

6. A brief description of this requirement is provided in the Performance of Work (PWS) listed as Attachment-03 for further in-depth details: Interested quoters will provide a quote for services by professional musical entertainment groups, professional sole musicians or musical composers for the periods indicated at paragraph 7.

7. Dates and place of delivery and acceptance and FOB point:

a. Dates for this requirement entails a Period of Performance of five (5) years to be established with each Blanket Purchase Agreement.

b. Place of delivery and acceptance and FOB point: F2MT51--AFSVC/SVSSP, Randolph AFB, TX 78150

8. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to the acquisition and there is an addenda to the provision. The addendum starts at paragraph 18, page 3 of this RFQ.

9. The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition and the addenda to the provision. The addendum starts at paragraph 20, page 5 of this RFQ.

10. The provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, shall be provided by all interested quoters, along with their quotes. All interested quoters must be registered with SAM.gov website at http://www.sam.gov with the applicable NAICS list. If the quoter is registered and submitting an electronic copy of the Representations and Certifications from SAM.gov, then complete only paragraph (b) of the provision. However, if a quoter has not completed the annual representations and certifications electronically at the SAM website, the quoter shall complete only paragraphs (c) through (o) of the provision.

11. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See FAR clauses that are applicable to the acquisition in Attachment 01, Provisions and Clauses.

12. The following list of attachments have been provided for any additional contract requirement(s) or terms and conditions:

Attachment 01—Provisions and Clauses Reference Attachment 02—Terms and Conditions Reference Attachment 03—Performance Work Statement Reference Attachment 04—Price List Quoter to Complete Attachment 05—Past Performance References Quoter to Complete Attachment 06—Past Performance Questionnaire Quoter to Complete Attachment 07—Professional Exemption Reference Attachment 08—Additional Information Reference

13. The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

14. The date, time and place offers are due:

Questions. Any questions must be submitted via email on or before Monday, 25 January 2021, 1:00 p.m. Central Daylight Time (CDT). Questions submitted after the due date may not be accepted.

Quotes shall be received via email no later than Wednesday, 03 February 2021, 5:00 p.m.

Central Daylight Time (CDT). Amendments must be acknowledged in writing or the offer may be considered non-responsive. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is received timely. Late quotes will not be considered. Hard copies of the quote are not required and will not be accepted. It is the quoters responsibility to ensure their quote package and all pertinent data is complete and submitted IAW with this RFQ. The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses will be processed as outlined FAR 52.212-1(f).

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060530 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

15. The name and telephone number of the individuals to contact for information regarding this solicitation are:

Sandra Smith, Contract Specialist Linda M Johnson, Contracting Officer Telephone: (210) 652-8537 Telephone: (210) 652-8969 Email Address: sandra.smith.24@us.af.mil Email Address: linda.johnson.4@us.af.mil

16. Any amendments to this RFQ will be publicized through this same website. Interest parties are responsible for monitoring this website to ensure they have the most up-to-date information about this announcement. Amendment(s) must be acknowledged, signed and submitted along with the quotes.

17. The Government reserves the right to cancel this RFQ either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse any quoter for any costs.

18. Addendum to FAR 52.212-1, Instructions to Quoters—Commercial Items (Jun 2020).

52.212-1(b) is deleted in its entirety and replaced with the following:

The Government will establish multiple Blanket Purchase Agreements (BPAs) with responsible offerors whose quotes conform to the instructions herein this RFQ and is the most advantageous to the Government, price and other factors considered. The evaluation factors are:

Factor 1 – Technical Capability Factor 2 – Pricing Factor 3 – Past Performance

OFFER PREPARATION INSTRUCTIONS: Provide electronic quotes in three (3) parts: Part A– Technical, Part B–Pricing, and Part C—Past Performance.

Quotes shall be clear, concise, and include sufficient detail for an effective evaluation. The naming of your electronic file(s) shall not exceed 35-characters and refrain from using any special characters since our system has firewalls and may not deliver your quote. Quote documents shall not contain any passwords protection. If the Government is not able to open your documents, your quote may be considered non-responsive. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such offer from consideration for award. The quote shall not contain any extraneous information such as logos, advertisements or marketing material.

If five (5) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than five (5) quotes are received, the Government will then evaluate the five

(5) lowest priced quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of increasing total evaluated price, when the agency determines that none of the initial five (5) lowest priced quotes are qualified as acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this combined synopsis, in the absence of interchanges.

mailto:sandra.smith.24@us.af.mil mailto:linda.johnson.4@us.af.mil

A. Factor 1 – TECHNICAL CAPABILITY:

(1) This requirement is to provide services of professional talents and musical entertainment services by obtaining musicians and/or artists that represent the creative talents of the artist and satisfies the specifications of the customer. Therefore, the above items offered must conform and meet technical capabilities. The technical responses shall demonstrate compliance with Performance Work Statement (PWS); hence, quoters must address each of the following sub-factors:

Sub-factor 01: Management Requirements

A. Recruitment Strategies for Qualified Candidates B. Coordination of Services

Sub-factor 02: Organizational Requirements

A. Strategic Approaches to a Requirement B. Logistical Approaches C. Conceptual Changes

Sub-factor 03: Business Requirements

A. Travel and Transportation B. Lodging, Meals and Other Incidental Expenses C. Other Business Requirements

Your responses will be evaluated against 52.212-2, Evaluation Factors. Provide details as specifically as possible, the actual methodology you would use for accomplishing and satisfying the requirements.

(2) Quoters shall present their Technical Capabilities by submitting a narrative detailing your approach to all the sub-factors. The maximum page limitation for the Technical volume is five

(5) pages to exclude an optional cover page. Excess pages will not be considered in the evaluation. Electronic documents shall be submitted as Microsoft Word, Adobe, or Excel format. A cover letter is not required. Quotes shall clearly demonstrate an understanding both general and specific requirements, and convey the Technical Capability for transforming its understanding into the successful performance under the terms of a BPA.

B. Factor 2 – PRICING: Quoters are required to complete the attached Price List (attachment 4).

Submission of a separate price list can be attached if desired.

(1) The Government anticipates overall fair and reasonable competitive pricing; therefore, quoters are encouraged to apply all discounts. Note: The quotes will establish a baseline for pricing evaluation purposes, and could be incorporated within the resulting BPA.

Furthermore, pricing for individual Calls or Orders will be based on the type of event and performance minus the any discounts offered. No retroactive pricing adjustments will be considered for active Calls and/or Orders in progress.

(2) The Government intends to evaluate the pricing quotes based on Lowest Price Technically Acceptable (LPTA) without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. In consideration, the quoter must provide a competitive fair market price, and the proposed prices are presented in the Price List.

C. Factor 3– PAST PERFORMANCE. The Past Performance information shall be completed and submitted by using the following documents:

Attachment 05—Past Performance References (PPRs) Quoter to Complete Attachment 06—Past Performance Questionnaires (PPQs) Quoter to Complete

Quoters shall complete and submit the PPRs (attachment 5) and any data independently obtained from other government and commercial sources. As for the PPQs (attachment 6), quoters shall send a blank worksheet to present and/or past Government and/or industry customers. Up to three (3) PPQs will be considered for evaluation; therefore, quoters shall send no more than 3 recent and relevant contracts performed within the last three (3) years prior to the issue date of the RFQ. If the quoter does not have past performance information to render with their quote, a negative response is required.

Quoters shall follow-up to ensure that the Government receives completed questionnaires.

Forms submitted directly to the Government by the quoter will NOT satisfy the requirement for past performance information and will not be evaluated. It is the quoter’s responsibility to ensure that their customers complete the form and return it DIRECTLY to Sandra Smith, Contract Specialist, at sandra.smith.24@us.af.mil by the closing date and time.

Quoters are advised that the Government may obtain past performance information as necessary, including, but not limited to, that contained in Past Performance Information Retrieval System (PPIRS), Contract Performance Assessment Reporting System (CPARS) reports, the past and present efforts provided and contained in the PPRs, PPQs, and/or data independently obtained from other government or commercial sources.

19. Addendum to 52.212-1(g) Contract Award (not applicable to Invitation for Bids). The paragraph is tailored as follows:

The Government intends to evaluate quotes and establish multiple Blanket Purchase Agreements (BPAs) (at least three BPAs) without interchanges with quoters. Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint.

However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

20. Addendum to FAR 52.212-2, Evaluation-Commercial Items (Oct 2014). Addendum to allow instructions for the basis for award.

mailto:sandra.smith.24@us.af.mil

When combined, technical and past performance factors are significantly more important than cost or price factors. The Government will establish multiple Blanket Purchase Agreements with responsible Contractors whose quotes conform to the requirements outlined in this RFQ and provide the greatest overall benefit to the Government based on fair pricing and reasonableness.

Quoters must demonstrate a clear understanding of the nature and scope of the services required.

By submission of its quote, the quoter accedes to all RFQ requirements, including terms and conditions, and technical requirements.

The Government will first evaluate all timely quotes for technical acceptability. To be eligible for award an offer must be technically acceptable. To be acceptable all technical factors must be rated technically acceptable. If, any technical factor is rated below acceptable, the overall quote will receive the rating of the lowest rated technical factor.

A. Factor 1 – TECHNICAL CAPABILITY: The technical volume shall include the sub-factors in the PWS: Management, Organizational, and Business Requirements. For each sub-factor, quoters shall demonstrate an acceptable approach for each requirement and/or services of an individual or group musical entertainment contingent upon the event. The Professional Exemption (attachment 7) must be signed and dated, and included in the technical volume.

Standard of Evaluation: A technical acceptable standard is met by providing sufficient details to support your technical approaches to the requirements described in paragraphs 2, 2.1, 2.2, and 2.3 of the PWS.

The evaluation will specifically focus on the extent, quality and scope of your knowledge and understanding of the requirements described in the PWS. Each sub-factor will be evaluated independently. The overall Technical Capability factor will receive a rating listed below:

Adjectival Rating Description

Acceptable Quote provides sufficient information to demonstrate the ability to provide services as outlined in the PWS.

Unacceptable Quote does not provides sufficient information to demonstrate the ability to provide services as outlined in the PWS.

B. Factor 2 — Pricing: Quoters are required to complete the attached Price List (attachment 4); this includes paragraph 1 of page 1 and the price list found on page 2.

Standard of Evaluation:

The price list and all quoted pricing, fees, rates, percentages, will be evaluated for reasonableness, which may be determined based on prices submitted by the competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other price analysis techniques.

The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate price reasonableness. After price evaluation is complete, the Government will rank all Technically Acceptable quotes and a determination made of LPTA based on the pricing quotes.

The quotes will establish a baseline for pricing evaluation purposes, and could be incorporated within the resulting BPA. Furthermore, pricing for individual Calls or Orders will be based on the type of event and performance minus any discounts offered. No retroactive price adjustments will be considered for active Calls and/or Orders issued or in progress during the life of the BPAs.

C. Factor-3 — Past Performance: The past performance evaluation will include a confidence assessment using the following data provided by the quoter and other sources:

Attachment 05—Past Performance References (PPRs) Attachment 06—Past Performance Questionnaire (PPQs)

Standard for Evaluation:

(1) Past Performance - The Government will accomplish the past performance evaluation, assigning a performance confidence assessment rating to the quoter’s initial submission based on performance ratings of recent and relevant efforts.

The evaluation will take into account past performance information regarding predecessor companies, key personnel, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition. In consideration of teaming partners, joint ventures, or subcontractors, the evaluation will include only the critical aspects of the past performance rendered or presented by the quoter.

(2) Recency - Present and past performance efforts will first be evaluated for recency. To be recent, some portion of the performance effort must have occurred within the last three years prior to the issue date of the RFQ. Performance not qualifying as recent will not receive further evaluation or consideration.

(3) Relevancy - The Government will next evaluate the relevancy of performance that qualified as recent. Relevancy includes performance of efforts that are similar or greater in scope, magnitude and complexity for the effort described in this RFQ. Performance qualifying as relevant will be categorized as Relevant or Not Relevant. Performance that does not meet the definition of relevant will not be evaluated for the quality of performance. The relevancy definitions are as follows:

(a) Relevant - Present/past performance effort involved similar scope and magnitude of effort as this RFQ

(b) Not Relevant - Performance fails to meet requirements for relevant performance.

(4) Quality of Performance - Performance efforts that qualify as recent and relevant will be evaluated for quality of performance. Each effort will receive one of the performance ratings:

PERFORMANCE

RATING DEFINITION

Very Good

Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance of the element being assessed contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal

Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or we not fully implemented.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element being assessed contains serious problems(s) for which the contractor’s corrective actions appear or were ineffective.

Unknown (Neutral)

No relevant past performance information is available or it is so sparse that no meaningful past performance quality rating can be assigned.

Based on the evaluation of individual performance efforts, the Government will then develop one of the following Performance Confidence Assessments for each quoter whose past performance is evaluated.

PERFORMANCE

CONFIDENCE DEFINITION

Substantial Confidence

Based on the quoter’s performance record, the Government has a high expectation that the quoter will successfully perform the required effort.

Satisfactory Confidence

Based on the quoter’s performance record, the Government has an expectation that the quoter will successfully perform the required effort.

No Confidence Based on the quoter's performance record, the government has no expectation that the quoter will be able to successfully perform the required effort.

Unknown Confidence

No performance record is identifiable or the quoter’s performance record is so limited that no confidence assessment rating can be reasonably assigned.

The Government will generally apply the following relationship between performance ratings and performance confidence. Quoters with no relevant past or present performance history or whose performance record is so limited that no confidence assessment rating can be assigned may receive the rating of “Unknown Confidence” meaning the rating is treated neither favorably or unfavorably.

Quoter’s may be asked to clarify certain aspects of their quote (for example, the relevance of past performance information) or respond to adverse past performance information to which the quoter has not previously had an opportunity to respond. Adverse past performance is defined as past or present performance effort that is rated less than satisfactory overall or any unfavorable comments received from sources without a formal rating system.

D. Selections and Multiple BPA Establishments:

(1) The Government will first evaluate the past performance for the technically acceptable offers with the lowest evaluated reasonable prices. Technical Capability and Past Performance combined are the most significant factors than cost or price. If the technically acceptable quotes with a “Substantial Confidence” performance rating are met by at least three (3) quoters, those quotes represent the fair and reasonable for the Government and the evaluation process stops at that point. At least three (3) BPAs will be established with the responsible quoters whose quotes conform to the requirements outlined in this RFQ and found most advantageous to the Government based on fair and reasonable pricing. A BPA can be established with a quoter without consideration or evaluation of the past performance contingent upon a determination of contractor responsibility for that quoter.

(2) If the technically acceptable quoter with the lowest evaluated reasonable price does not have overall “Substantial Confidence” performance rating, the past performance evaluation process will continue (in order by evaluated pricing) until a technically acceptable offer with a reasonable price is found with an overall “Substantial Confidence” performance rating or until the past performance of all technically acceptable offers with a reasonable pricing are evaluated. At that point, the Government will conduct an integrated price assessment of all technically acceptable offers with reasonable pricing whose past performance was evaluated.

In either event, the Government will establish a minimum of three BPAs to the responsible, technically acceptable quoters with reasonable prices and whose quotes offers the most reasonable value to the Government.

(3) Quoters are highly encouraged to respond with their best technical and pricing quotes in their initial submissions, and each should contain the best terms. FAR part 15 procedures do not apply to evaluation of the BPA quotations and will not be used. A quoter may be eliminated from consideration for a BPA without further interchanges if its technical and/or pricing quotes are not among those quoters considered most advantageous to the Government based on a fair and reasonableness determination.

Attachments (8)

1) Provisions and Clauses

2) Terms and Conditions

3) Performance Work Statement

4) Price List

5) Past Performance References

6) Past Performance Questionnaires

7) Professional Exemption

8) Additional Information