03-PWS-Talent Agencies.pdf

RFQ # FA3016-21-U-0001

PWS dated 01/12/2021 Page 1 of 6

Attachment-03

PEFORMANCE WORK STATEMENT

Talent Agencies Coordinating

Musical Commissions and Guest Artists

1. General Information.

The United States Air Force (USAF) Band of the West is a musical organization comprised of highly trained professional musicians. Air Force bands inspire immediate and long-lasting impressions by fostering a positive morale environment and esprit de corps for Joint Base San Antonio (JBSA) and the United States of America. The Band of the West reaches over six (6) million listeners, in over five thousand live and televised events each year. During, and in preparation for special events, and live and/or recorded performances, the Band of the West pursues and recruits additional services by professional musical entertainment groups, professional sole musicians or musical composers (referred to as musical entertainment services). The purpose of this Performance Work Statement (PWS) is for the talent agencies coordinating guest artists and musical commissions.

2. Requirement & Description of Services.

The Contractor shall provide services that comprises of all management, organizational and business requirements necessary to deliver guest musical performances and music composition services. The services include live and recorded performances by groups and/or single entertainment artists, and other specific musical composition services resulting in completed musical commissions.

The goal of the musical entertainment services is obtaining musicians and/or artists that represent the creative talents of the artist and satisfies the specifications of the Band of the West (referred to as the customer). All tasks, musical events and services or work performance shall be requested by the Ordering agency’s designated contacts through a Blanket Purchase Agreement (BPA).

When a requirement is needed, the Band of the West will complete a request, such as the one attached to this PWS. The request will be sent to the BPA holders and allow the holder adequate time to respond.

2.1 Management Requirements—Contingent upon the event, the services for management of individual or group entertainment will vary from the following list at any given time:

A. Recruitment Strategies for Qualified Candidates

• Provide qualified musician or artist to perform the services and provide the musical composition (deliverables) as indicated by requirement (i.e. Musical score for Concert Band, Jazz Band, and Woodwind/Brass Ensemble).

• Perform full written original musical works (referred to as original musical commissions)

• Ensure musicians/artists have the experience and the ability to adapt to various audiences.

• Ensure musicians/artists maintain professional licenses, certificates, and diplomas as necessary.

PWS dated 01/12/2021 Page 2 of 6

B. Coordination of Services

• Provide requiring musicians/artists for local and worldwide musical events (i.e. Jazz Festival, multi-day tour of performances, on-site or remote training sessions or seminars).

• Coordination for the services--serves as the management to the musicians/artists corresponding to the description of services based on the musical entertainment or event; to include rehearsals.

2.2 Organizational Requirements—Contingent upon the event, the Contractor shall be responsible for organizational support of the individual or group entertainment. These services will include the following:

A. Strategic Approaches to a Requirement:

• Recognize the requirement to closely consult in order to accomplish the customer’s goal.

• Manage any performance measures to include time and attendance of musicians/artists.

• Control indicators for productivity including reviews for qualifications/performances.

B. Logistical Approaches:

• Provide musical instruments or other equipment for musician/artists.

• Manage any performance measures to include time and attendance of musicians/artists.

C. Conceptual Changes:

• Responsible for any conceptual changes made to the services, such as providing an alternate musician/artist in the event of unrelenting situations.

2.3 Business Requirements—Contingent upon the event, the services for business requirements of individual or group entertainment will vary. The Contractor shall be responsible for the following:

A. Travel and Transportation:

• Travel and transportation to and from the event(s); to include any rehearsals, drills, practice sessions, and participations and performances in the main event.

• Travel and transportation shall meet the conditions of FAR 31.205-46. Allowable costs must be based on mileage rates, actual incurred costs, or a combination of both.

PWS dated 01/12/2021 Page 3 of 6

B. Lodging, Meals and Other Incidental Expenses:

• Provide lodging, meals, and other incidental expenses related to the performances. Incidental expenses may include parking fees.

• Lodging, meals and other incidental expenses shall meet the conditions of FAR 31.205-46.

Allowable costs must be based on per diem, actual incurred costs, or a combination of both.

The terms for other incidental expenses must be specific.

C. Other Business Requirements:

• Provide business focused support, which entails maintenance, tuning, sound adjustments of non-government furnished equipment and conceptual changes that may be made to the design, mechanical sound of any equipment.

• Provide support to the musician or artist’s wardrobe or facial make-up, and/or other performance material, to include Personal Protective Equipment as applicable.

3. Original Musical Commissions.

3.1 Exclusive Performance. The USAF Band of the West reserves the right to exclusive performance of the work (without payment of royalty) for a period of 1 year from the date of delivery. After this period, the composer retains all rights to the work and may publish or otherwise make the work available to other organizations on his own terms.

3.2 Perpetuity. The USAF Band of the West program reserves the right to present the work in perpetuity and in any venue without further payment of royalty.

3.3 First Refusal. The USAF Band of the West reserves the right of first refusal to produce and release a sound recording of the work, without payment of mechanical fees.

3.4 Copyright. All other rights to ownership or copyright of the work, including publication rights and the rights to collection of royalties or mechanical fees, remain with the composer.

• During the course of the performance, the contractor, the musician/artist, or any of its agents and subcontractors shall not publish or disseminate commercial advertisements, press releases, opinions or feature articles, using the name of the USAF Band of the West without consent.

• The musician/artist shall not possess any interest, title or rights to any Department of Defense or

US Air Force sensitive or protected case data or records. In addition, the musician/artist(s) is prohibited from disclosing any identified or unidentified classified or sensitive data to any other party; as well as, combining any identified or unidentified raw data for any purpose.

PWS dated 01/12/2021 Page 4 of 6

4. General Information

4.1 Safety. The contractor is responsible for the safety of their personnel, supplies and equipment. All events shall be executed in a safe manner and transportation will be operated by measures of all Fire and Safety Regulations and Policies, and abide by the laws set forth by Joint Base San Antonio (JBSA).

During performance of any event, the use of personal protection equipment is encouraged, to include hearing protection, facemasks, eye protection, etc. The contractor shall comply with all safety regulations and guidance. AFFARS 5352.223-9001, Health and Safety on Government Installations, is incorporated in this BPA. The Government may issue an order to stop all or part of the work until all safety violations are corrected. The contractor shall notify the Government immediately of any safety violations, personnel and vehicle accidents. The contractor is required to comply with the American General Contractor’s Safety Manual and 29 CFR (Code of Federal Regulation) 1910, General Standards of Occupational Health and 29 CFR 1926. The contractor shall comply with all applicable Air Force Occupational Health and Safety Standards and Regulations.

4.2 Government Limitation of Liability. The Government will not be held responsible for the theft, the loss of or damage to any vehicle(s), musical supplies, instruments, equipment and personal belongings acquired by the contractor or in possession of a contractor, or contractor’s employee(s). The loss of or damage may consist of unforeseen or accidental loss, theft, damage, destruction or destroy by fire, theft, accident or other disaster. The contractor shall maintain coverage for the duration of the contract for any acquired supplies, materials, musical equipment and vehicles.

4.3 Contractor Vehicles and Equipment. The contractor shall provide the vehicle(s), musical supplies, instruments and equipment as necessary. All vehicles, musical supplies, instruments and equipment furnished by the contractor shall be in good operational working order and meet professional commercial standards. The contractor shall procure and maintain insurance for the duration of the contract to cover any vehicles, musical supplies, instruments and equipment (to include maintenance) to cover any claims which may arise from operations. Depending on the requirement(s), and prior coordination, the Government may furnish transportation to and from the events, musical supplies, instruments and equipment. However, this does not preclude the contractor of maintaining any coverage for accidental or incidental loss or damage of personal property, supplies and/or equipment.

4.4 Base Passes/Installation Access. Contingent upon the location of the event, contractor personnel must be able to gain access to the military installation bases at JBSA. The vendor must coordinate with the government representative placing the Call and listed on the Authorized Callers List if there is a need for base passes. The request for Base Passes must be submitted to the Government Representative placing the Call and this Contracting agency. AFFARS 5352.242-9000, Contractor Access to Air Force Installations, is incorporated in this BPA, current identification and vehicle registration is required for access to the installation. Contractor personnel must be able to pass a background investigation and possess two (2) forms of valid federal or state photo identification in order to obtain Installation Pass/local ID badges from the Base Security Office.

PWS dated 01/12/2021 Page 5 of 6

4.5 Government Representatives. The contractor shall coordinate; consult work/event related issues with a Government Representative listed on the Authorized Callers List. See the Terms and Conditions for further information regarding the Authorized Callers List and for invoice processing and instructions.

4.6 Air Force Anti-Terrorism (AT) Program. The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contract personnel shall be offered Level 1–AT Awareness Training.

4.7 Disaster Response Work. In the event Government property and/or Government Furnished Equipment is damaged due to circumstance or natural disaster, the contractor must inform Band of the West to determine if emergency action(s) is necessary to protect the government property. Contractor is responsible for contractor’s property.

4.8 Base Closures. Work or events scheduled but not accomplished because of base closure due to weather, natural disasters, training exercises, or actual alert, the contractor shall coordinate and communicate with the Band’s coordinator during base closures. Furthermore, when performance or service during Crisis or Heightened Security, the nature of this specific requirement (concerning the contractor) has been identified as non-mission essential and will not be utilized during time of crisis or heightened security.

PWS dated 01/12/2021 Page 6 of 6

Band of the West Request for Guest Artists and

Musical Commissions from Talent Agencies

Name of Event:

Date of Request:

Date(s) of Event:

Contact Person (POC) for this request:

Location of Event:

(CITY) (STATE) (EMAIL OF POC)

A. DESCRIPTION OF THE REQUIREMENT MARK ONE QUANTITY UNIT

Event:

(Brief Description)

Individual / Soloist Each

Band / Team Each

Date(s) of Requirement:

From: Physical Address to the Location of the Event:

To:

Time(s) of Requirement:

Estimated Total Hours per Day

(Name of the Facility)

(Physical Address)

From:

To: (City) (State) (Zip Code)

Additional Details regarding the event and this requirement: