RFP26006435 SOW.pdf

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 1 of 4 Revised 4/22/2024

RFP RFP26006435 - AGENCY SOLICITATION SPECIFICATIONS

TITLE: DCAMM Pastore Campus Complex Ms4 Stormwater Compliance

SECTION A. BACKGROUND

The Rhode Island Department of Administration, Division of Capital Asset Management and Maintenance holds a MS4 Stormwater Permit on the Pastore Campus Complex in Cranston, RI. During the 2025 MS4 Evaluation Inspection representatives from the Rhode Island Department of Environmental Management conducted a thorough review of the campus permit and an advanced inspection of the campus itself and found that there were multiple deficiencies within both entities. RIDEM is requiring that all said deficiencies be addressed and until they are addressed the MS4 will remain non-compliant.

DCAMM is looking to solicit qualified firms to bring the Pastore Campus back in compliance with RIDEM in accordance with the MS4 General Permit. All deficiencies are required to be addressed and remedied.

DCAMM to provide awarded vendor original constructed Stormwater Management plan and all data/documentation that has since been obtained for the Pastore Campus.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The scope of work includes:

1. Stormwater Management Program Plan (Part IV of the MS4 General Permit):

a. The stormwater management program plan is a consolidation of all the MS4’s regulatory requirements and it contains a description of all programs and procedures (including standard forms to be used for reports and inspections) that are implemented and enforced to comply with the MS4 General Permit. As such, this document is meant to be a current (working) document that is updated when procedures change and should be made available to MS4 staff for guidance and training as needed.

b. DCAMM is requesting that the SWMPP be brought up to date and all new programs and procedures are included in this working document.

2. Illicit Discharge Detection and Elimination (IDDE)(Part IV.B.3 of the MS4 general Permit):

a. A second dry weather sampling event was performed in the Fall of 2025 to address part of this deficiency.

b. DCAMM is requesting that any and all information/data be compiled and submitted to RIDEM in accordance with the governing regulations.

This proposal should also address the development and document of

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 2 of 4 Revised 4/22/2024 procedures for investigation and enforcement of IDDE for staff to ensure that illicit connections and non-stormwater discharges to the system are prohibited, identified, and corrected. Part of this procedures requires RIDOA DCAMM to ensure that maintenance staff are trained on how to identify potential illicit discharges and connections in the field, who to report to, and what next steps to take when issues are observed. All procedures and record keeping strategies must be documented and prepared in a Standard Operating Procedures document that can be incorporated in the updated SWMPP.

c. Locate all connections to catch basins that discharge to the waters of the State from the concrete troughs encasing the abandoned steam pipes, sample the discharge at all connections in accordance with the MS4 guidelines. Submit results to RIDEM. If said results confirm that the discharge contains only uncontaminated groundwater the SWMPP must be updated to reflect the presence and location (s) of this Allowable Non-Stormwater Discharge.

3. Construction Site Stormwater Runoff Control (Part IV.B.4 of the MS4 General Permit) and Post Construction Stormwater Management (Part IV.B.5 of the MS4 General Permit):

a. DCAMM is requesting that a standard operating procedure document be created to facilitate the required inspections at construction sites and to ensure that the BMPs are constructed in accordance with the approved plans. These inspections and documents need to meet the requirements of the MS4 General Permit.

4. Pollution Prevention and Good Housekeeping (Part IV.B.6 of the MS4 General Permit):

a. DCAMM is requesting that a list of MS4-owned or operated structural BMPs, their locations, a description of each BMP, and provide adequate records of inspections and maintenance of these BMPs. Firm is required to provide O & M (Operations and Maintenance) plans for each structural BMP to better guide the appropriate maintenance needed for each structural BMP and release this documentation to the maintenance staff/contractors.

b. DCAMM is requesting the assistance of developing procedures for proper disposal of waste removal from the MS4 and waste from other municipal operations, including accumulated sediments, floatables, and other debris.

5. DPW Facility/Industrial Activity (Part IV. B.6.b.5 of the MS4 General Permit):

a. DCAMM is requesting that either a SWMPP be created for the Power Plant facility located at 13 Power Road or apply for authorization to discharge industrial stormwater under the RIPDES Multi-Sector General Permit.

b. DCAMM is requesting the development of a SWMPP for the new fuel depot being constructed on Pontiac Avenue.

c. Develop procedures to minimize erosion of road shoulders and roadside ditches by requiring stabilization of those areas.

DCAMM will evaluate firms on a technical basis first and then move onto cost proposals. Please do not submit a cost proposal with the technical proposal. Please see below regarding the solicitation process.

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 3 of 4 Revised 4/22/2024

SECTION C: PROPOSAL

1. Technical Proposal Narrative and format: Vendors must submit a technical proposal which addresses each of the following elements and is limited to six (6) pages (this excludes any appendices and as appropriate, resumes of key staff that will provide services covered by this request):

A. Staff Qualifications – Provide staff resumes/CV and describe qualifications and experience of key staff who will be involved in this project, including their experience in environmental engineering.

B. Capability, Capacity, and Qualifications of the Vendor - Please provide a detailed description of the Vendor’s experience as an environmental engineer/environmental scientist. List a minimum of three (3) relevant client references, to include client names, addresses, contact names with emails and phone numbers, dates of service and type(s) of service(s) provided.

C. Work Plan - Please describe in detail, the framework and schedule within the requested environmental services that will be performed.

D. Approach/Methodology – Define the methodology to be used for designing and updating the stormwater management plan for the Pastore Central Complex, along with addressing all established deficiencies.

2. Cost Proposal

Detailed Budget and Budget Narrative:

Provide a cost proposal for the required services which includes the following information:

1. Provide Lump-Sum Pricing.

2. Provide break-out pricing for all consultants being retained.

3. Provide break-out pricing for each milestone/task as set forth above.

4. Provide an estimate of work hours to be required through completion and a conceptual schedule for review.

3. Supplemental Bidder Attestation Form

See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.

4. ISBE Proposal

See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 4 of 4 Revised 4/22/2024

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Technical proposals must receive a minimum of 55 (78.5%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 55 points shall not have the accompanying cost or ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.

Technical proposals scoring 55 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points bringing the total potential evaluation score to 100 points. As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Possible Points

Staff Qualifications 10 Points

Capability, Capacity, and Qualifications of the Vendor

10 Points

Work Plan 30 Points

Approach/Methodology 20 Points

Total Possible Technical Points

70 Points

Cost proposal

30 Points

Total Possible Evaluation Points 100 Points ISBE Participation 6 Bonus

Points

Total Possible Points

106 Points

Additional evaluation criteria can be found at:

• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.

https://ridop.ri.gov/vendors/bidding-opportunities

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC