RFP Statement of Work HQ Auditorium.docx

PROJECT PROGRAM STATEMENT

Date: August 25, 2026

Project Number: PGC-HH1-01-26 Title: PA Game Commission – Headquarters Auditorium Renovation Design Project Location: PA Game Commission Headquarters Office Complex Street Address: 2001 Elmerton Avenue, Harrisburg, PA 17110 County: Dauphin Local Municipality: Susquehanna Township

Background: The PA Game Commission (PGC) is in the need of updating the existing auditorium into a more functional space, utilizing the newest audio and visual equipment along with updating the interior finishes, furniture and stage to be a more ascetically pleasing space. The current orientation of the stage and presentation does not function well with several types of assemblies held in the facility.

Reason/Need for the Project: The current audio and visual system is overall obsolete creating hardship during livestreaming events. The presentation orientation of the stage is not conducive to the layout of commission meetings which are held on a quarterly basis. The interior furniture and finishes are overall showing wear and age, therefore, updating is necessary.

Goals and Objectives: Provide a design, permits and bid specifications for a cutting edge technology platform for broadcasting live events internally and externally. The design will provide new display platforms (screens/monitors), chases, conduits for controlling features to an adjoining sound booth. New furniture and finishes to align with a more “modern” feel for attendees including but not limited to ADA seating, acoustic treatments, flooring, wall and ceiling finishes will also be included in the design.

Proposed Project Scope:

· Evaluate the needs and desires of the auditorium area for AV for its multi-purposed functions.

· Work with the internal PGC Digital Communications Team to understand the needs and demands of the PGC will be warranted prior to the full implementation of design and construction.

· Provide all applicable design and chases for new AV equipment/system. Including incorporating the new design into the existing sound booth infrastructure/area.

· Design a new stage layout to better facilitate the needs of this multi-faceted auditorium.

· Replace the room finishes (flooring, walls, chairs, acoustics) to better bring it into a modern facility standard.

· Develop a project plan and specification package incorporating all necessities of the PGC for the upgrades and renovations for the auditorium of the PGC.

· Submit the package to all applicable reviewers for permitting including but not limited to Labor and Industry.

· Submit the package once permitting is complete to PGC for bidding but remain as professional of design through construction phase including but not limited to overseeing all submittals and as-builts.

· Facilitate all design and construction to promote a future main lobby renovation.

Project Constraints:

· The existing PGC Headquarters office complex will remain occupied during construction. Close coordination of the construction schedule with the client agency will be required.

· The construction schedule for the renovation will only allow for a 6-month period starting at 07/1/2027 and ending on 12/31/2027 due to commissioner conference schedules.

· Commonwealth funding is limited and needs to be utilized in the most cost-effective manner. The design professional must work within the project budget.

· The professional’s design must comply with current UCCs, as well as current NFPA and ASHRAE Standards (as applicable).

Expected Deliverables:

The following should be expected, but does not limit or supersede the professional’s final negotiated contract:

· The proposed project scope outlined in this document will need to be reviewed within the context of the budget at the onset of the project.

· Detailed measured drawings are not expected for areas outside of the project work. The professional is expected to field verify and/or document existing building conditions for areas of work, as necessary to create construction documents and AutoCAD drawings.

· The professional shall assist in obtaining topographic information and any testing, etc. if required by the study, as additional services. Such additional services are subject to concurrence on need and prior approval.

· The professional, or its consultants, shall calculate building loads and contact utility companies, as required to verify the availability and adequacy of utility services to support proposed design solutions.

· The professional, or its consultants shall contact state and local municipalities and perform the work required to obtain all site and building related approvals and permits including but not limited to PA Dept. of Labor & Industry, DEP, county conservation, the local municipality, the PA Fish and Game Commission, and the PA Historic Museum Commission.

· Upon the approval by PGC, the professional shall submit and obtain a building permit from the Department of Labor and Industry. The Commonwealth is exempt from municipal building approvals.

· The professional shall develop and maintain a design submission schedule.

PROJECT NUMBER: PGC-HH1-01-26

PROJECT PROGRAM STATEMENT

PGC Headquarters Auditorium Renovation

· The professional shall provide periodic cost estimates at Schematic Design and Construction Document submission periods and shall provide recommendations for changes in scope if the budget is projected to be exceeded.

· The professional shall work with PGC construction manager(s) to develop a construction schedule and phased bid packages, if necessary.

· All documents and procedures shall conform to PGC bidding requirements for an Emarketplace bid platform submission.

· The professional shall utilize a construction management system that is approved and authorized by the PGC for tracking RFIs., change orders, invoices, submittals, as-builts, operation and maintenance agreements, etc.

· As the conclusion of the project, copies of the project drawings and CAD drawings will be conveyed to the PGC.

General Project/Site Information: The information listed below is for the existing office building at the site. The PGC has as-built drawings for this building which will be a valuable resource in design of the new addition. The as-built drawings will be made available to the selected firm only.

Bldg. Area: 115,000 SF Date of Construction: 1987/2026 Stories: 2

Existing Building Major Building Systems:

Foundation Type(s): Poured concrete walls, footings and piers Structural Framing System(s): Steel beams and columns Roof Type(s) and Warranties: Standing seam metal roof (red) Exterior Wall Material(s): Stained cedar clapboard and Hardi-board plank Window Type(s): Double pane green metal frames (operable) with interior trim of painted wood.

Door Type(s): Solid wood with painted metal frames Heating:

Fuel/Power Source: Closed-loop geothermal with electric water-to-air heat pump units Distribution System(s): Insulated ducts Cooling:

Power Source: Same as heating Distribution System(s): “ Building Controls: BAS- Automated Logic Electric:

Voltage/Phase: 480/277, 3 phase Emergency Generator Manufacturer/Size/Fuel Type: Caterpillar, natural gas, 300kW Fire Alarm System Manufacturer: Siemens (serviced by Berkshire) Security System Type/Provider: Johnson Controls Data/Technology Systems: HP

Existing Site:

Parking Satisfactory: Yes Circulation Satisfactory: Yes Vehicular: Yes Pedestrian: Yes, modifications to exterior walkways outside new addition Landscaping Satisfactory: Yes Storm Water Management Adequate: Yes Zoning Category: C- Conservation Existing Variances or Exceptions: None

Existing Utilities:

Electric Company: PPL Water Company: Capital Region Water Authority Gas Company: UGI Sanitary Sewer: Susquehanna Township Municipal Authority Telephone: Verizon (voice over internet) Cable: Comcast Applicable Codes (list): All new work to meet current adopted UCCs, current NFPA and ASHRAE standards.

Known Code Compliance Issues (list): None Hazardous Materials: Not applicable Existing LEED Certification: None for existing building; not required for new addition

Existing Documentation: (Information for the building will be made available to the selected firm.)

Master Plan: None Assessment Studies: None Program Documents: See sketch plans Building Specifications: None As-Built Plans: Yes- Prints: Yes AUTOCAD:YES (only floor plan) As-Built Plans will be made available to the selected firm only.

Major Utility Relocation: None required Special Conditions/Requirements:

Total Building Demolition: Select demolition of finishes and potential stage and isolated slab on grade LEED: No Data/Networking: Yes- connect to existing system Acoustical Design: Yes Audio Visual: Yes Construction Sequencing: Yes

Other Project Specific Considerations:

Buildings to be occupied during construction: Yes

Other construction projects occurring on site during this project: No image1.jpg