RFP PW-25-648 Tree Trimming Pre-Proposal Meeting Presentation 2026_lbbpptx.pptx
PPTX presentation 5 MB Posted
- Attached to
- As-Needed Tree Trimming and Related Services
- Solicitation number
- PW-25-648
- Issued by
- Los Angeles County, California
About this file
This is a pre-proposal meeting presentation for RFP PW-25-648, issued by the City of Long Beach, Department of Public Works, Public Service Bureau, soliciting qualified contractors to provide as-needed tree trimming and related arborist services. The scope of work encompasses maintenance of approximately 92,000 street trees within the City area and approximately 4,000 trees in the Long Beach Harbor District (Port area), including grid trimming, tree removal, stump grinding, and emergency tree services. Services also include supply and planting of trees, watering and maintenance of young trees, and emergency response capabilities. Over 3,600 palms must be trimmed using certified aerial boom trucks with 90-foot-plus height capacity. Approximately 8,400 trees located within the California Coastal Zone are subject to Migratory Bird Treaty Act compliance, California Coastal Act permitting, and nesting-season surveys with replacement ratios of 1:1 or 2:1 depending on nesting history. A mandatory pre-proposal meeting was held on June 23, 2026. Written questions are due by 11:00 a.m. PDT on July 7, 2026, with responses posted on July 21, 2026. Proposals are due via the City's online portal (LongBeachBuys.com) by 11:00 a.m. PDT on August 4, 2026. The contract term is two years with options to renew for three additional one-year periods, not to exceed five years total. Evaluation and award is anticipated within 45-90 days, followed by a 90-120 day approval and contracting process including City Council approval.
Contractors must maintain C-61/D-49 and C-27 licenses, employ ISA Arborist-certified supervisors on all job sites, comply with International Society of Arboriculture standards, and operate a GIS-compatible computerized tree inventory system. Emergency response requirements include 15-minute telephone answer and 30-minute on-site arrival during business hours; outside business hours, two-hour on-site arrival applies with $500 penalties per occurrence for failure to meet response times. Work order completion must occur within 60 days. Minimum qualifications include five years' experience providing full-service urban forest maintenance to governmental agencies, California Department of Industrial Relations registration, proper licensing, and American Red Cross Standard First Aid Certification for staff. All work must comply with OSHA, CAL-OSHA, and Davis-Bacon prevailing wage requirements, with the prevailing wage rate designation of 2026-1. The contract is subject to State of California Prevailing Wage regulations (Labor Code § 1720). Evaluation criteria weight organizational capacity and experience at 30 percent, method of approach at 40 percent, communications and reporting at 20 percent, and reasonableness of cost at 10 percent. Proposals should not exceed 25 pages and must be drafted in Word Document format. Contractors are subject to the City's Equal Benefits Ordinance for contracts of $100,000 or more. Contract funding type prohibits local preference extra credit. Pricing terms are cost-reimbursable with bi-weekly or monthly invoicing within 30 calendar days.
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As-Needed Tree Trimming and Related Services – RFP PW-25-648 Pre-Proposal Meeting June 23, 2026 Public Works Department Public Service Bureau
AGENDA Pre-Proposal Meeting
As-Needed Tree Trimming
RFP PW-25-648
Introductions / Opening Comments - Public Service Bureau (PSB) Maps (2) – Grid Tree Trimming & Trees in Coastal Zone- PSB RFP Process & Key Dates – Purchasing, Rachel Yos Requirements / Proposal Checklist – Section 4.2 - Purchasing Qualifications - Section 3.1 – PSB Evaluation Criteria - Section 3.2 - PSB Narrative Proposal Template - Section 4.3 – PSB Labor Compliance – Margaret Talamantes Next Steps & Timeline – PSB Questions June 23, 2026
Public Service Bureau:
Willie Owens, Construction Services Officer Felix Mendoza, Supervisor/Urban Forest Management Raymond Valenzuela, Supervisor/ Streets Polly Huggins, Administrative Analyst Labor Compliance:
Margaret Talamantes, Labor Compliance Officer
City Contact: Rachel Yos, Asst Administrative Analyst (for Janet Kariuki) Purchasing Pre-Proposal Meeting – Introductions June 23, 2026 As-Needed Tree Trimming
Pre-Proposal Meeting – Opening Comments - PSB
Meeting objectives:
Provide a general overview.
Explain the scope of services - Section 2.1.
Exhibit A – Scope of Services Allow unofficial general questions and answers.
Answers will be issued to all prospective Proposers via an addendum only to written questions received by the deadline for questions (July 7, 2026).
(RFP section 4.1.)
June 23, 2026 As-Needed Tree Trimming
RFP PW-25-648
Summary RFP for as-needed Tree Trimming and related services from qualified firms to perform arborist services that include grid trimming, tree removal, stump grinding, and as-needed emergency tree services within the City area, as directed by the City’s representative.
Scope of Services Tree Trimming and related services for approximately 92,000 street trees located in (2) areas: 1) City area, which has approximately 92,000 trees, and 2) Long Beach Harbor District (“Port area”), which has approximately 4,000 trees.
Map – City Map Grid Tree Trimming (2023-2029)- PSB
Map – City Map Coastal Zone - PSB
RFP Process & Key Dates – Purchasing, Rachel Yos
Key Dates June 23, 2026 As-Needed Tree Trimming
RFP PW-25-648
Email Questions to RFPPurchasing@longbeach.gov Proposals Due via City’s online portal at LongBeachBuys.com Contact Information
Requirements / Proposal Checklist – Section 4.2 - Purchasing
June 23, 2026 As-Needed Tree Trimming
Complete proposals will include the following. Proposers are encouraged to use this table as a checklist to ensure all components are included in their proposal.
Qualifications – Section 3.1 - PSB
Evaluation Criteria – Section 3.2 - PSB
Criteria / Categories Organizational Capacity & Experience - 30 % Method of Approach – 40% Communications & Reporting – 20% Reasonableness of Cost – 10%
Local Preference (Ineligible) Contract funding type prohibits RFP from local preference extra credit.
Narrative: 25 pages Proposers should develop a narrative proposal that is not more than 25 pages and includes all of the following information.
Categories Organizational Capacity & Experience - 30 % Method of Approach – 40% Communications & Reporting – 20% Reasonableness of Cost – 10% Recommendation: Draft responses in a Word Document.
Narrative Proposal Template – Section 4.3 - PSB
Proposers should develop a narrative proposal that is not more than 25 pages and includes all of the following information.
Categories Organizational Capacity & Experience - 30 % Method of Approach – 40% Communications & Reporting – 20% Reasonableness of Cost – 10%
Narrative Proposal Template – Section 4.3 (continued) - PSB
Proposers should develop a narrative proposal that is not more than 25 pages and includes all of the following information.
Categories:
Organizational Capacity & Experience - 30 % Method of Approach – 40% Communications & Reporting – 20% Reasonableness of Cost – 10%
Narrative Proposal Template – Section 4.3 (continued) - PSB
Labor Compliance - Margaret Talamantes, Labor Compliance Officer
June 23, 2026 As-Needed Tree Trimming
RFP PW-25-648
Requirements:
State Labor Compliance Requirements (State of California) This project will be subject to State of California Prevailing Wage regulations (Labor Code § 1720). All workers employed on this public works project must be paid the prevailing wage determined by the Director of the Department of Industrial Relations (DIR).
The prevailing wage rage for this project is 2026-1. Please refer to RFP pages: 27-29.
For additional resources please see: https://www.dir.ca.gov/Public-Works/PublicWorks.html or reach out to LaborCompliance LaborCompliance@longbeach.gov.
Next Steps & Timeline - PSB Next Steps
| QUESTIONS DUE TO THE CITY: | 11:00 AM (PDT), July 7, 2026 (Tuesday) | ||
| POSTING OF THE Q&A: | July 21, 2026 (Tuesday) | ||
| PROPOSALS DUE: | 11:00 AM (PDT), August 4, 2026 (Tuesday) |
EVALUATION & AWARD: 45-90 days; Milestones: Committee Evaluations; Notice of Intent to Award.
APPROVAL & CONTRACTING: 90-120 days; City Council Approval Process; CAO Draft Agreement.
RFP PW-25-648 As-Needed Tree Trimming and Related Services June 23, 2026 As-Needed Tree Trimming
RFP PW-25-648
Nov 2024-Feb 2025 March 2025 Work Plan Stage: DRAFT Work Plan Stage: OPEN Work Plan Stage: EVAL & AWARD
Sept-Oct 2025 Contracting Process
Questions?
June 23, 2026
Thank you for joining us!
Official Contact: Janet Kariuki rfppurchasing@longbeach.gov
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