RFP 47PF0023R0060 Volume II.pdf

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GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

SET ASIDE

THIS PROCUREMENT IS A SMALL BUSINESS

ADMINISTRATION

U.S. GENERAL SERVICES

((RRFFPP))

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

DEA Ceiling and Light Renovation and Vault Expansion 536 S Clark Street Chicago, IL

47PF0023R0060

June 30th, 2023

July 31st, 2023 at 4:00 PM (Central Time)

U.S. General Services Administration Public Buildings Service Customer Projects Team 230 S Dearborn Street, Ste. 3500 Chicago, IL 60604

NealSDeodhar Typewriter Volume II of V - Specifications

8th Floor Ceiling and Lighting Replacement Federal Building, 536 S. Clark Street Chicago, IL 60605

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THIS DOCUMENT

TO UNAUTHORIZED RECIPIENTS IS PROHIBITED

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United States General Services Administration

100% Construction Documents Revision 2 Date of Order: 4/20/20 Order No. 47FP0020F0492 Contract No. GS-05-P-17-GC-D-0002 PCN No.

Work Order: 02142020 – Modification B

8th Floor Ceiling and Lighting Replacement Federal Building 536 S. Clark Street

BY: ARCHITECT

Bailey Edward Design

35 E Wacker Drive Suite 2800

Chicago, IL 60601 312-440-2300

BED Project No. 16034-19-03 DATE: January 28, 2022

8th Floor Ceiling and Lighting Renovation and Vault Expansion

TABLE OF CONTENTS

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DIVISION

SECTION

TITLE

PAGES

THRU

01 GENERAL REQUIREMENTS

01 10 00 SUMMARY 01 10 00 – 06

01 25 00 SUBSTITUTION PROCEDURES 01 25 00 – 03

01 29 00 PAYMENT PROCEDURES 01 29 00 – 05

01 31 00 PROJECT MANAGEMENT AND COORDINATION 01 31 00 – 10

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 – 10

01 33 00 SUBMITTAL PROCEDURES 01 33 00 – 10

01 35 25 FIRE PREVENTION & PROTECTION IN CONSTRUCTION,

ALTERATION, AND DEMO PROJECTS

01 35 25 – 07

01 35 26 SAFETY AND HEALTH 01 35 26 – 05

01 35 53 SECURITY REGULATIONS 01 35 53 – 08

01 40 00 QUALITY REQUIREMENTS 01 40 00 – 10

01 42 00 REFERENCES 01 42 00 – 07

01 50 00 TEMPORARY FACILITIES AND CONTROLS 01 50 00 – 05

01 73 00 EXECUTION 01 73 00 – 10

01 74 19 CONSTRUCTION (NONHAZARDOUS) WASTE MANAGEMENT

AND DISPOSAL

01 74 19 – 06

FORMS 1 – 8

01 77 00 CLOSEOUT PROCEDURES 01 77 00 – 06

01 78 23 OPERATION AND MAINTENANCE DATA 01 78 23 – 09

01 78 39 PROJECT RECORD DOCUMENTS 01 78 39 – 05

01 79 00 DEMONSTRATION AND TRAINING 01 79 00 – 06

02 EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION 02 41 19 – 08

02 83 00 LEAD ABATEMENT 02 83 00 – 11

04 MASONRY

04 22 00 CONCRETE UNIT MASONRY 04 22 00 – 03

05 METALS

05 50 00 METAL FABRICATIONS 05 50 00 – 04

06 WOOD

06 40 23 INTERIOR ARCHITECTURAL WOODWORK 06 40 23 – 03

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07 THERMAL AND MOISTURE PROTECTION

07 84 13 PENETRATION FIRESTOPPING 07 84 13 – 04

07 92 00 JOINT SEALANTS 07 92 00 – 07

08 OPENINGS

08 11 13 HOLLOW METAL DOORS AND FRAMES 08 11 13 – 07

08 14 16 FLUSH WOOD DOORS 08 14 16 – 18

08 33 13 COILING COUNTER DOORS 08 33 13 – 06

08 34 59 VAULT DOORS AND DAY GATES 08 34 59 – 04

08 71 00 DOOR HARDWARE 08 71 00 – 09

08 87 00 WINDOW FILM 08 87 00 – 03

09 FINISHES

09 22 16 NON-STRUCTURAL METAL FRAMING 09 22 16 – 09

09 29 00 GYPSUM BOARD 09 29 00 – 07

09 51 23 ACOUSTICAL TILE CEILINGS 09 51 23 – 10

09 65 13 RESILIENT BASE AND ACCESSORIES 09 65 13 – 05

09 65 19 RESILIENT TILE FLOORING 09 65 19 – 07

09 91 23 INTERIOR PAINTING 09 91 23 – 07

10 SPECIALTIES

10 56 13 METAL STORAGE SHELVING 10 56 13 – 12

10 56 26 HIGH DENSITY STORAGE & SHELVING SYSTEMS 10 56 25 – 11

12 FURNISHINGS

12 36 61.16 SOLID SURFACING COUNTERTOPS 12 36 61.16 – 03

21 FIRE SUPPRESSION

21 05 29 HANGERS AND SUPPORTS FOR FIRE SUPPRESSION

PIPING AND EQUIPMENT

21 05 29 – 04

21 13 15 SPRINKLER SYSTEM MODIFICATIONS 21 13 15 – 28

23 HVAC

23 00 00 COMMON WORK RESULTS FOR HVAC 23 00 00 – 15

23 05 53 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT 23 05 53 – 05

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC 23 05 93 – 11

23 07 13 DUCT INSULATION 23 07 13 – 12

23 09 23 BUILDING AUTOMATION SYSTEM 23 09 23 – 47

23 31 13 METAL DUCTS 23 31 13 – 12

23 33 00 AIR DUCT ACCESSORIES 23 33 00 – 07

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23 34 23 HVAC POWER VENTILATORS 23 34 23 – 05

23 36 00 AIR TERMINAL UNITS 23 36 00 – 05

23 37 13 DIFFUSERS, REGISTERS, AND GRILLES 23 37 13 – 03

26 ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND

CABLES

26 05 19 – 04

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 26 05 29 – 06

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 26 05 33 – 07

26 05 44 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL

RACEWAYS AND CABLING

26 05 44 – 04

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS 26 05 53 – 06

26 09 23 LIGHTING CONTROL DEVICES 26 09 23 – 06

26 27 26 WIRING DEVICES 26 27 26 – 08

26 51 19 LED INTERIOR LIGHTING 26 51 19 – 08

26 52 19 EMERGENCY AND EXIT LIGHTING 26 52 19 – 04

Appendix A GSA Contractor Building Policies 1-9 Appendix B Region 5 Copy of Coronavirus & Flu Preparedness Checklist 1-3 Appendix C COVID Requirements 1-2 Appendix D 02 83 00 Lead Abatement BE 7th Floor ACM Report 1-47 Appendix E DEA Statement of Work 1-19

SUMMARY 01 10 00

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SECTION 01 10 00 – SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under separate contracts.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Phasing

1.3 PROJECT INFORMATION

A. Project Identification:

1. Project Name: 8th Floor ceiling and lighting renovation and vault expansion.

2. Project Region: Great Lakes Region 5

3. Building/Facility Name: Federal Building

4. Building/Facility Number: IIL0054ZZ

5. Building/Facility Address: 536 S. Clark Street, Chicago, IL 60605

B. Owner: The United States of America, as represented by the U.S. General Services Administration

(GSA), Region 5, Public Buildings Service (PBS), referred to in the Specifications as the Owner.

1. Contracting Officer: A Contracting Officer (CO) will represent the Owner with respect to the Contract. The CO for this Project is:

Neal Deodhar, Lead Contracting Officer U.S. General Services Administration Customer Projects Team Acquisition Management Division 230 South Dearborn Street Chicago, Illinois 60604-1505

(312) 385-3051 neal.deodhar@gsa.gov mailto:neal.deodhar@gsa.gov

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2. Contracting Officer’s Representative: The Contracting Officer may delegate certain administrative and technical responsibilities to Contracting Officer's Representative (COR). The COR for this Project is:

Steve Basic, Contracting Officer’s Representative U.S. General Services Administration John C. Kluczynski Federal Building 230 South Dearborn Street, Room 3300 Chicago, Illinois 60604-1696

(312) 886-0540 Steve.basic@gsa.gov

3. Building Manager: The building manager will be responsible for the administration, operation, and maintenance of the building during construction. The Building Manager is:

Johnny Zuzic, Property Manager 536 S. Clark Street Chicago, IL. 60605

(312) 279-9503

(312) 961-7034 (Cell) Johnny.Zuzic@gsa.gov

a. The Contracting Officer will delineate the status of the building manager relative to the Project prior to the preconstruction conference.

C. Architect: The design professional retained by the Owner to provide architect-engineer services, as defined by State law, with respect to the Contract. References in the Contract to architect, architect-engineer, engineer, design professional in responsible charge, or similar terms shall be understood to mean Architect as defined in this Paragraph. The Architectural Firm / Architect for this Project is:

Bailey Edward Design, Inc.

35 E. Wacker Dr., Suite 2800 Chicago, IL 60601 Attn: David Kennedy

(312) 789-4003 dkennedy@baileyedward.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of this Contract is defined by the Contract Documents and consists of the following:

1. All efforts necessary to obtain security clearances.

2. Transportation of material and debris to / from the site.

3. Product and submittal of product data, shop drawings and schedule. Develop phasing strategy to minimize down time.

Johnny Zuzic, Property Manager 536 S. Clark Street Chicago, IL. 60605

(312) 279-9503

(312) 961-7034 (Cell) Johnny.Zuzic@gsa.gov

Alex Putnam, Lead Property Manager

(312) 886-0647

(312) 914-7042 (Cell) alex.putnam@gsa.gov mailto:Steve.basic@gsa.gov mailto:Johnny.Zuzic@gsa.gov mailto:dkennedy@baileyedward.com

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4. Remove ceiling, framing, other finishes to install work as defined by contract documents.

5. Provide power for all new equipment, lighting, and other devices.

6. The contractor is responsible for providing complete and operating systems at closeout of the project.

7. Provide one-year warranty on all work. Warranty start date is determined by the GSA.

8. Provide closeout documents including as-builts, test and balance, training DVD, test reports.

1.5 WORKS UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner may award separate contract(s) for construction operations / repair. Those operations may be conducted simultaneously with work under this Contract.

C. See: Responsibility matrix at the end of this section.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

1. Contractor must follow “GSA Contractor Building Policies for 536 S. Clark St.” A copy is attached for reference.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Depending upon availability, space on the premises may be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Building Manager.

2. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis or on a pre-scheduled basis coordinated with the Building Manager.

3. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials. Comply with directions of Owner's authorized personnel.

a. Schedule deliveries and construction waste removal to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries and construction waste removal to minimize space and time requirements for storage of materials and equipment on-site.

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4. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site during occupied hours.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS / TENANTS

A. Full Owner Occupancy: Owner will occupy site and existing building / premises during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's or Building Tenants day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify the Owner not less than 72 hours in advance of activities that will affect Owner's operations.

3. Protect physical environment of tenant occupied areas during construction operations.

B. Owner Access to Completed Areas of Construction: Owner reserves the right to occupy place and portions of the Work, prior to Substantial Completion of the Work. Such occupancy shall not constitute acceptance of the total Work.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. All work shall be done during work business hours which are 6:30 AM – 5:00 PM.

1. Weekend Hours: After hours work can be scheduled through the GSA Property Management

Office.

2. Hours for Utility Shutdowns: Utility shutdowns need to be scheduled through the GSA Property

Management Office.

3. Hours for Core Drilling or other noisy activity: Any and all activities that produce disruptive noises will need to be scheduled for after hours.

C. Demolition of vaults will need to be conducted after business hours: The building shall be generally available to the Contractor during Government Unoccupied Hours (night) between the hours of 5:00 PM and 6:00 AM, and during weekends and holidays.

PROPERTY OF THE UNITED STATES GOVERNMENT

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1. Contractor's Required Work During Unoccupied Hours (5pm to 6am) shall be at no additional expense to the Owner.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner’s Representative and Building Manager not less than 72 hours in advance of proposed utility interruptions.

2. Obtain Building Manager's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner/Tenant occupancy with Owner.

1. Notify Owner’s Representative and Building Manager not less than 72 hours in advance of proposed disruptive operations.

2. Obtain Building Manager’s written permission before proceeding with disruptive operations.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances within the existing building and on the Project site is not permitted.

1.9 SCHEDULE:

A. Construction duration shall be 180 calendar days from the Notice to Proceed to Substantial Completion for all work.

B. The submittal process must begin immediately after contract award.

C. Construction work shall not commence until all materials are procured or evidence of delivery to the job site without schedule interruption is confirmed.

D. No delays between phases will be allowed, unless approved by the government.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words

"shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

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2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specification Sections.

2. Abbreviations and Symbols: Materials and products are identified by abbreviations and symbols published as part of the U.S. National CAD Standard and scheduled on Drawings. Refer uncertainties as to meaning of abbreviations and symbols to the Contracting Officer for clarification before proceeding.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.11 PHASING

A. Although this will be a single contract, the General Contractor will need to start and complete the work on the 7th floor (temporary vault) prior to demolishing the 8th floor partitions and other improvements in the area of the existing vault.

B. The contractor must provide a phasing diagram and schedule for the entire 8th floor work so that the tenant can plan occupancy and operations. The contractor will not be allowed to remove ceilings and lighting in all three lab areas at one time. The phasing schedule must be approved by the agency prior to commencement of construction.

C. The contractor shall identity, with the assistance of the GSA Property Management an area in the building for staging (materials). Storage of materials that will not be used on the same day will not be allowed on the 8th Floor.

1.12 CONSTRUCTION RESPONSIBILITY MATRIX

ITEM RESPONSIBLE PARTY

1. Demolition & environmental remediation General Contractor

2. General Construction; including all General Contractor

MEP/FP work and finishes

3. Furniture Installation Tenant Vendors

4. Security System, including Camera (Device) General Contractor

Installation and Card Reader Installation

5. Property Management Activities GSA/Property Manager

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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END OF SECTION 01 10 00

SUBSTITUTION PROCEDURES 01 25 00

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SECTION 01 25 00 - SUBSTITUTION PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Contractor-proposed and Owner-approved changes in products, materials, equipment, and methods of construction from those required by the Contract.

B. The following are not considered to be requests for substitutions:

1. Substitutions requested during the bidding period and accepted by Addendum prior to award of the Contract.

2. Revisions to the Contract Documents directed by the Owner.

3. Specified options for products and construction methods included in the Contract Documents.

4. The Contractor's determination of and compliance with governing regulations and orders issued by governing authorities.

5. Value Engineering change proposals.

1.4 SUBSTITUTION REQUEST PROCEDURES

A. Substitution Requests: Submit PDF electronic file of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A or Owner approved format.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, FOR OFFICIAL USE ONLY sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed explanation of how the Contractor's schedule would be affected if the Owner accepts the proposed substitution, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letters from source companies contacted, on source companies' letterhead, stating date of receipt of purchase order request and lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

B. Owner's Action: If necessary, the Owner will request additional information or documentation for evaluation. Owner will notify Contractor of acceptance or rejection of proposed substitution.

1. Forms of Acceptance: Formal Change Order / Modification of Contract.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions: Submit requests for substitution immediately upon discovery of need for change but not later than 45 days prior to time required for preparation and review of related submittals.

FOR OFFICIAL USE ONLY

B. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

1. Requested substitution has no adverse effect on Owner's interests or offers Owner a substantial advantage in quality, cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. Requested substitution does not require extensive revisions to the Contract Documents, or circumstances justify the need for such revisions.

3. Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. Substitution request is fully documented and properly submitted.

5. Requested substitution will not adversely affect Contractor's construction schedule, or other circumstances justify such adverse effect.

6. Requested substitution has received necessary approvals of authorities having jurisdiction.

7. Requested substitution is compatible with other portions of the Work.

8. Requested substitution has been coordinated with other portions of the Work.

9. Requested substitution provides specified warranty.

10. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 01 25 00

PAYMENT PROCEDURES 01 29 00

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SECTION 01 29 00 - PAYMENT PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

B. Application for Payment: Contractor invoice and request for progress payment, with substantiating information consistent with approved schedule of values.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate work branches and subordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Construction progress report forms.

c. Submittal schedule.

d. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to OCR at earliest possible date but no later than 14 days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the work breakdown structure from the CPM schedule or the Project Manual table of contents as a guide to establish work branches for the schedule of values.

Provide at least one work branch for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project Name and location

b. GSA Contract Number

c. Project Region: Region 5

d. Building/Facility Name

e. Project Control Number

f. Contractor's name and contact information.

g. Date of submittal

2. Using AIA Document G703 Continuation Sheet (or approved equal by Owner), arrange the schedule of values in tabular form with separate columns to indicate the following for each work branch and subordinate line item listed:

a. Related Specification Section

b. Description of the Work

c. Modifications that affect value

d. Dollar value of the following, as an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent

1) Labor

2) Materials

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple subordinate line items for work branches with values in excess of five percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract sum.

5. Provide a separate line item in the schedule of values for each work branch where

Applications for Payment may include materials or equipment purchased or fabricated and stored but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update affected work branches and subordinate line items and resubmit the schedule of values before the next Application for Payment when Modifications result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Requirements for Applications for Payment are governed by the FAR contract clauses included in this Contract.

1. The Contracting Officer will delineate the requirements for Applications for Payment.

B. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and OCR and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

C. Payment Application Times: Submit Application for Payment to Owner by the seventh day of the month. The period covered by each Application for Payment is one month, ending on the last day of the preceding month.

1. Submit draft copy of Application for Payment along with construction progress report seven days prior to due date for review by Owner. Provide documentation evidencing the cost of work performed to be included in the Application for Payment. Resolve questions resulting from Owner review of draft Application for Payment and construction progress report prior to submitting Application for Payment.

D. Application for Payment Forms: Use form acceptable to Owner as form for Applications for

Payment.

1. Itemize total value of Contract and value of completed work and stored materials as of effective date of previous Application for Payment for each work branch and subordinate line item included in the latest approved schedule of values. For work performed after effective date of previous Application for Payment and on or before effective date of current Application for Payment, also itemize value of materials, labor, and equipment and value of materials stored on-site and off-site for each work branch and subordinate line item included in the current Application for Payment.

2. Submit completed GSA Forms 184, 184a, and 184b Construction Progress Report as attachment to each Application for Payment.

3. Include project information items identified in FAR with each Application for Payment, unless such information is available from the Central Contractor Registration (CCR) database.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. OCR will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Application for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Application for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by application.

F. Stored Materials: On an item-by-item, case-by-case basis, if allowed by the Contracting Officer, include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored but not yet installed. Differentiate between items stored onsite and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Application for Payment.

b. Value of previously stored materials put in place after effective date of previous

Application for Payment and on or before effective date of current Application for Payment.

c. Value of materials stored since effective date of previous Application for Payment and remaining stored as of effective date of current Application for Payment.

G. Transmittal: After approval of the “pencil” draft application for payment, submit three signed and notarized original copies of each Application for Payment to OCR, by a method ensuring receipt within 24 hours. Each copy shall include related attachments as required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

I. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment after Notice to Proceed include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (startup if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices, if any.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds, including evidence of full payment to surety.

14. Data needed to acquire Owner's insurance.

J. Application for Payment at Substantial Completion: After Owner issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Substantial Completion issued previously for

Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with release(s) of claims and supporting documentation not previously submitted and accepted, including, but not limited to, the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

5. Final liquidated damages settlement statement.

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00

FOR OFFICIAL USE ONLY

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Request for Information (RFI): Request from Owner, OCR, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 ACTION SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. or Owner approved equivalent. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.5 INFORMATIONAL SUBMITTALS

A. Key Personnel Names: Within 15 days of Notice to Proceed, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

FOR OFFICIAL USE ONLY

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

5. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

6. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each entity involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

FOR OFFICIAL USE ONLY

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple installers in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Indicate required installation sequences.

f. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Owner indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements and mechanical, plumbing, fire protection, fire alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire protection, fire alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4-inch diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

6. Fire Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

FOR OFFICIAL USE ONLY

7. Review: Owner will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility. If the Owner determines that the coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the Owner will so inform the Contractor, who shall make changes as directed and resubmit.

C. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings. Compatible with current GSA software.

2. File Submittal Format: Submit or post coordination drawing files using Portable Document Format

(PDF).

3. Architect through Owner will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. One makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Execute a data licensing agreement in a form acceptable to the Owner, if required for

Project.

1.8 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI to Owner/OCR in the form specified.

1. OCR will return RFIs submitted by other entities controlled by Contractor, with no response.

2. Coordinate, submit, and respond to RFIs in a prompt manner so as to avoid delays in the Work.

B. Content of Contractor-Initiated RFIs: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. GSA Project number.

3. Date.

4. Name of Contracting Officer.

5. Name of OCR.

6. Name of Architect.

7. Name of Contractor.

8. RFI number(s). If including multiple numbers, organize them sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's recommended resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

FOR OFFICIAL USE ONLY

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, product data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form acceptable to Owner.

D. OCR and Owner Action: OCR will review each RFI. OCR will forward RFI to Architect and Owner. Owner in conjunction with Architect and OCR will determine action required, and respond through OCR. Allow seven working days for Owner's/Architects’ response for each RFI. RFIs received by OCR after 1:00 p.m.

will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Owner's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Owner's action may include a request for additional information, in which case Owner's time for response will date from time of receipt of additional information.

3. Owner's action on RFIs that may result in a change to the Contract Time or the Contract Sum may allow Contractor to submit a Notification of Change according to provisions of the Contract.

E. RFI Log: OCR will maintain a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. GSA Project number.

3. Name of Contracting Officer.

4. Name of Contractor.

5. Name of Architect.

6. Name of OCR.

7. RFI number including RFIs that were returned without action or withdrawn.

8. RFI description.

9. Date the RFI was submitted.

10. Date Owner's response was received.

11. Identification of related Modification or Proposal Request.

FOR OFFICIAL USE ONLY

F. On receipt of Owner's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer through the OCR within seven days if Contractor disagrees with response.

1.9 PROJECT MEETINGS

A. General: For meetings indicated as conducted by the Contractor, perform the following:

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify OCR, Owner, Architect and Commissioning Agent of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, OCR, and Architect, within three days of the meeting.

B. Preconstruction Conference: CMc will schedule and conduct a preconstruction conference before starting construction, at a time convenient to OCR, Contractor, Architect, Owner and Commissioning Agent.

1. Attendees: Owner, Commissioning Agent, OCR, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned…