47PF0023R0060 Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

DEA Ceiling and Light PBS Region 5

Chicago, IL RFQ 47PF0023R0060

DESCRIPTION OF AMENDMENT/MODIFICATION

Amendment #0002 is issued to include:

1. The attached Questions and Answers (in red) are incorporated. Please note that the Answers provided in the attached supersede any inconsistent provisions contained in the RFP.

2. Add attached section 1 32 33 Photographic Documentation

3. Add attached GSA Contractor Building Policies

4. Add attached Sign in Sheet and Preproposal Conference Agenda.

5. RFP is updated to include FAR 52.204-27, Prohibition on a ByteDance Covered Application.

6. Delete section 1 24 00 Options. Proposal should include one lump sum for all work.

7. The due date for quotes is extended to Friday, September 1st, 2023 at 4PM Central Time.

Quotes should be sent to the Contract Specialist, Salvador Leal Jr., at salvador.leal@gsa.gov, with a CC to the Contracting Officer, Neal Deodhar, at neal.deodhar@gsa.gov.

All other solicitation terms and conditions remain unchanged.

PLEASE NOTE – YOU MUST SIGN THE SF30 INCORPORATING THIS

AMENDMENT IN BOX 15a AND RETURN THE SIGNED FORM ALONG WITH

YOUR QUOTE.

mailto:salvador.leal@gsa.gov mailto:neal.deodhar@gsa.gov

Page 1 of 8/10/2023

Project Information:

DEA 8th Floor Ceiling and Light Replacement 536 S. Clark Street - Chicago, IL 60605 REQUEST FOR PROPOSAL No. 47PF0023R0060

Question Response

1 Can CPARS/CCASS be used in lieu of a Past Performance Questionnaire?

For the Past Performance factor only, while we will consider CPARS. The offeror must specifically identify the contract number and project title of the CPARS report in its proposal. Note also that the project descriptions included in CPARS are often incomplete for purposes of determining relevance, and while we will make an effort to follow up with the reference, there is no guarantee we will be able to get in touch with them to confirm the project scope and relevance.

2 Is there any possibility for a follow-up site visit with subcontractors? I have a few subs who are asking to walk the site Unfortunately the space is occupied and an additional site visit is not possible

3 Section 013233 Photographic Documentation is referenced in multiple sections, yet specification section 013233 is not provided. Please confirm intent. Photographic documentation is required, see attached Section 013233.

Please reference Specification Section 042200 and Sheet G001 wall type C0 CMU Security Wall at Evidence Vault. The solid CMU wall type is typically achieved by grouting the conventional concrete masonry unit in this type of installation solid. Please confirm intent. The contractor has the option of grouting standard units solid or ordering solid units.

Specification Section 095123 3.4 Field Quality Control item B specifically notes testing and inspections shall occur when each floor has reached 20 percent completion. End user phasing requirements include allowing one LAB to be under construction at any time. Multiple construction phases will be required. Please quantify the total count of acoustical ceiling tile hangers that will require testing and inspection per phase.

The exact count on the hangers to be tested cannot be determined. Follow items #1 and 2 under 3.4 B for each phase.

7 Please confirm scheduled CMU work can occur during normal hours of building operation. If this work consists of breaking walls and loud noise that will affect other tenants then no, this work cannot occur during normal business hours

8 Please confirm the thickness of the of the slab between the 7th and 8th Floors where the temporary exhaust duct is scheduled to occur.

The existing building framing plans indicate a 5" thick slab. This will need to be field verified.

9 Please confirm Volume IIIa “DEA Lab Upgrades” record drawings dated 3/23/18 are provided for reference only, and do not include any new work to be provided as part of the subject solicitation.

The plans do not indicate added scope of work for our project. They were provided for reference only.

Specification 08 33 13, 2.1C is calling for aluminum curtain. 2.1H is calling for an integral frame.

The integral frame units are only available as stainless steel or galvanized steel. Please advise which material we should change to or if we are to exclude the integral frame and go to a non-integral unit without the jamb/head wrap. Provide an integral frame with galvanized steel.

Specification 08 33 13, 2.1D is calling for perforated slats. On counter doors, perforated slats are only available in galvanized steel. I can go to a non-integral service door to include perforated aluminum, but that would be larger components and would limit the opening width by 14”. Perforated galvanized steel slats may be used.

12 On integral counter door units, stainless steel frames are standard regardless of the curtain material.

I can go to a galvanized steel frame, but it is more expensive. Please confirm which is required. A galvanized steel frame can be used.

13 For perforated galvanized steel slats, the standard color is gray. Powder coating gives you an option of 180 colors at an additional cost, please advise which is required. Price the powder coating, Architect to select color.

I would like to request that another manufacturer be added to the specifications on this bid. Aurora Storage is a local manufacturer of High Density Storage Systems that is a direct competitor to Spacesaver who is only distributed by Bradford Systems. Aurora Storage has been in business for over 140 years and makes a top tier product for both High Density and Four Post Shelving, they are currently specified under 105113 on the bid, and I would like to have the option of presenting them under 105626 High Density Storage and Shelving Systems as well. Our service technicians have been servicing the system in the current vault for many years. We would like to continue working with the DEA on this project as well. ,Aurora Storage 690 S. Lake Street. Aurora, IL 60506 (For pricing contact Ken Pahlke 630-289-0781 or mrstorage@wolterinc.com) Under specification sections 105613 (Metal Storage Shelving) and 105626 (High Density Storage & Shelving Systems) of the project. www.aurorastorage.com

If this system follows the specifications, it is up to the contractor to present the alternative system for review prior to acceptance. Follow spec section 012500 Substitution Procedures.

15 May we submit PPQs that have been previously completed for past proposals or CPARS evaluations for factor 2? See answer to quesiton #1

Reference Sheet G000 General Note #11: Project shall be entirely cleaned by the GC before owner occupancy to include window glass, mirrors, floors, wall tiles and electrical plates. Please confirm each lab is to be returned to found condition. Please confirm if the end user (DEA) outsources lab cleaning services, and if so provide contact information.

The Labs should be returned to their "found" condition. DEA does not outsource lab cleaning services.

Sheet D101 and Section 02.03 High density storage systems evidences a total of three systems.

Please provide any additional information available for these storage systems to include size, weight, etc. to facilitate pricing for requested removal.

The AE does not have details on the existing system to be removed. The HDS units are existing and can be dimensioned in the field. The GC can break them down into smaller more manageable sizes

Sheet HZ 100 Legend quantifies the amount of lead-based paint required to be removed. Q&A Question #83, issued with the bid documents, notes all lead-based paint to be removed. Please confirm if the total amount can be quantified, or id should pricing include only what is shown on the drawing.

The bid will need to include the amounts shown on the drawings, supplemented by the environmental report.

Existing conditions evidence the occupied space is very crowded with desks, chairs and equipment.

Please verify if any of these items will be relocated prior to construction. Can items be moved and/or relocated to access the ‘work’? The removal of loose equipment and furniture will need to be coordinated with DEA.

20 Please confirm if there are any specific protective measures required for the equipment that cannot be relocated, or if covering items with plastic will suffice for items left in place. Covering items will suffice

In order to address the Division 28 Fire Alarm work, per Drawings FLD100A/B; FL100A/B please provide the contact information for the fire alarm contractor responsible for the buildings fire alarm system.

This contract goes through our O&M, which is JLL (Jones Lang & LaSalle). Below are the subcontractors they use:

Page 2 of 8/10/2023

Project Information:

DEA 8th Floor Ceiling and Light Replacement 536 S. Clark Street - Chicago, IL 60605 REQUEST FOR PROPOSAL No. 47PF0023R0060

Question Response

Per Section 10 56 26 1.2B 2; the high density flooring vendor is not providing flooring with the plywood ramps. The floor in the vault is scheduled to receive an epoxy finish. What finish is scheduled for the plywood ramps. Previous responses to this question indicated "per finish plan";

the finish plan does not indicate whether the subfloor ramps are to receive carpet or tile. Please provide the cost for the tile finnish on the ramps.

23 The VCT-01 Scheduled on the finish plan is discontinued per Florstar Distribution. Has the government selected an alternative for pricing purposes? The selection has not been made. Provide cost for an (equivalent) quality tile.

24 Fire Alarm Symbols ; Notations in some locations on the Fire Alarm drawings do not use the same notation. Devices are noted as "S" or "SV" in the Spill Room and NW Hallway at column line 16H "S" should be "A" and "SV" should be "AV".

Due to the escort limitations indicated as part of the addendum, please confirm sprinkler modification work may occur during building operated hours. This includes temporary upright work and turning the sprinklers back down

No sprinkler work can take place during normal building hours.See attached Building Policy document see Section N. Dave Wolken is our building's Fire Protection official.

26 Drawing M200 GGR Schedule does not include the exhaust grille to be procured. Please provide model number or basis of design. Confirm the new return grilles do not require a integral damper.

Basis of design product is Titus 300 series constructed of aluminum with 0 degree deflection.

Integral dampers are not required.

Drawing M100A Keynotes include balancing with the new supply, return and exhaust GRD’s, ‘balance airflow quantities consistent with pre-alteration readings’. The existing balancing dampers are not scheduled to be replaced or adjusted. In addition, M100B keynotes do not include balancing at the new supply, return and exhaust GRD’s. Confirm intent.

Balancing is required at new devices. The areas with replaced diffusers need adjustment to the existing balancing dampers so that new airflow readings are consistent with the pre-alteration readings.

Specification 230593 1.4 Scope of Work D. Perform TAB work for new equipment and existing air handler. Confirm intent, is the ATU TAB work limited to the new equipment scheduled for installation in the vault area? Identify which AHU the specifications reference and provide what TAB procedures should be included in the TAB plan.

Pre-alteration testing efforts shall open all terminal units to their maximum position. Provide testing and balancing of new terminal units in the vault area. Omit any testing of the air handling unit or units.

Please confirm the scope of duct cleaning for the project. The scope of duct cleaning per specification Section 23 31 13 3.8A "Clean new and existing duct systems before testing, adjusting, and balancing.", is the scope limited to new work and modified systems or is the intent to provide duct cleaning for the entire floor due to the pre-tab balancing efforts. Please confirm scope limitations.

Scope is limited to new work and modified systems.

8th Floor Ceiling and Lighting Renovation and Vault Expansion

Federal Building, 536 S. Clark Street

Chicago, IL 60605

SECTION 01 32 33 - PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Periodic construction photographs.

3. Final completion construction photographs.

4. Preconstruction video recordings.

5. Periodic construction video recordings.

6. Web-based construction photographic documentation.

B. Related Requirements:

1. Section 01 33 00 "Submittal Procedures" for submitting photographic documentation.

2. Section 01 77 00 "Closeout Procedures" for submitting photographic documentation as project record documents at Project closeout.

3. Section 02 41 19 "Selective Demolition" for photographic documentation before selective demolition operations commence.

1.3 UNIT PRICES

A. Basis for Bids: Base number of construction photographs on average of 20 photographs per week over the duration of Project.

1.4 INFORMATIONAL SUBMITTALS

A. Qualification Data: For photographer.

B. Key Plan: Submit key plan of Project site and building with notation of vantage points marked for location and direction of each photograph. Indicate elevation or story of construction. Include same information as corresponding photographic documentation.

PHOTOGRAPHIC DOCUMENTATION 01 32 33

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy document when no longer needed

Chicago, IL 60605

C. Digital Photographs: Submit image files within three days of taking photographs.

1. Digital Camera: Minimum sensor resolution of 8 megapixels.

2. Format: Minimum 3200 by 2400 pixels, in unaltered original files, with same aspect ratio as the sensor, uncropped, date and time stamped, in folder named by date of photograph, accompanied by key plan file.

3. Identification: Provide the following information with each image description in file metadata tag:

a. Name of Project.

b. Name and contact information for photographer.

c. Name of Architect.

d. Name of Contractor.

e. Date photograph was taken.

f. Description of vantage point, indicating location, direction (by compass point), and elevation or story of construction.

g. Unique sequential identifier keyed to accompanying key plan.

1.5 QUALITY ASSURANCE

A. Photographer Qualifications: An individual who has been regularly engaged as a professional photographer of construction projects for not less than three years.

1.6 USAGE RIGHTS

A. Obtain and transfer copyright usage rights from photographer to Owner for unlimited reproduction of photographic documentation.

PART 2 - PRODUCTS

2.1 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide images in JPG format, produced by a digital camera with minimum sensor size of

8 megapixels, and at an image resolution of not less than 3200 by 2400 pixels.

PART 3 - EXECUTION

3.1 CONSTRUCTION PHOTOGRAPHS

A. Photographer: Engage a qualified photographer to take construction photographs.

PHOTOGRAPHIC DOCUMENTATION 01 32 33

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Chicago, IL 60605

B. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

C. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference. Identify images in the same manner as those submitted to

Architect.

D. Preconstruction Photographs: Before commencement of demolition, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Architect.

1. Flag construction limits before taking construction photographs.

2. Take 20 photographs to show existing conditions adjacent to property before starting the Work.

3. Take 20 photographs of existing buildings either on or adjoining property to accurately record physical conditions at start of construction.

4. Take additional photographs as required to record settlement or cracking of adjacent structures, pavements, and improvements.

E. Periodic Construction Photographs: Take 20 photographs weekly, with timing each month adjusted to coincide with the cutoff date associated with each Application for Payment. Select vantage points to show status of construction and progress since last photographs were taken.

F. Architect-Directed Construction Photographs: From time to time, Architect will instruct photographer about number and frequency of photographs and general directions on vantage points. Select actual vantage points and take photographs to show the status of construction and progress since last photographs were taken.

G. Time-Lapse Sequence Construction Photographs: Take 20 photographs as indicated, to show status of construction and progress since last photographs were taken.

1. Frequency: Take photographs weekly, with timing each month adjusted to coincide with the cutoff date associated with each Application for Payment.

2. Vantage Points: Following suggestions by Architect and Contractor, photographer to select vantage points. During each of the following construction phases, take not less than two of the required shots from same vantage point each time to create a time-lapse sequence as follows:

a. Commencement of the Work, through completion of subgrade construction.

b. Above-grade structural framing.

c. Exterior building enclosure.

PHOTOGRAPHIC DOCUMENTATION 01 32 33

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Chicago, IL 60605

d. Interior Work, through date of Substantial Completion.

H. Final Completion Construction Photographs: Take a minimum of 20 color photographs after date of

Substantial Completion for submission as project record documents. Architect will inform photographer of desired vantage points.

1. Do not include date stamp.

I. Additional Photographs: Architect may request photographs in addition to periodic photographs specified.

Additional photographs will be paid for by Change Order and are not included in the Contract Sum or in the allowance for construction photographs.

1. Three days' notice will be given, where feasible.

2. In emergency situations, take additional photographs within 24 hours of request.

3. Circumstances that could require additional photographs include, but are not limited to, the following:

a. Special events planned at Project site.

b. Immediate follow-up when on-site events result in construction damage or losses.

c. Photographs to be taken at fabrication locations away from Project site. These photographs are not subject to unit prices or unit-cost allowances.

d. Substantial Completion of a major phase or component of the Work.

e. Extra record photographs at time of final acceptance.

f. Owner's request for special publicity photographs.

END OF SECTION 01 32 33

PHOTOGRAPHIC DOCUMENTATION 01 32 33

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

U.S. General Services Administration GSA Public Buildings Service

GSA Contractor Building Policies

The following instructions have been developed in order to assist General Services Administration (GSA) contractors, or those working directly for tenants, conducting work at the 536 S. Clark Street Federal Building in Chicago, IL. These instructions attempt to answer questions that contractors may have concerning:

● Security Clearance

● Escort Policy/Building Access

● Deliveries

● Key Check-Out, Lighting Requests, Utility Closet and Mechanical Space Access

● Permits

● Smoking

● Trash Removal

● Storage of Material

● Accidents/Damage

● Parking

● ACM

● Building Systems Shut Downs

● Access to Telephone Closets and NETPOP

● Schedule of Work

● Forms

These instructions may be amended or modified at any time barring any changes in security or building requirements. GSA reserves the right to approve or deny any requests for any reason at any time. Additional questions may be forwarded to the 536 S. Clark Street Property Management Office at 312.353.5580. The office is located in Suite 261 and is open between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday, excluding Federal holidays. The building’s normal business hours are between the hours of 6:30 a.m. and 6:00 p.m. Work scheduled outside this time frame is considered after normal business hours.

GSA/PBS Chicagoland Property Management Operations Branch Clark Street Federal Building 536 S. Clark Street, Suite 261 Chicago, IL 60605 Phone: 312-353-5580

General Notes on Work Performed in the Building

All Contractors must complete the “Chicago SC Work-Dock Access Form” and have it approved by a Property Manager a minimum of two business days before work begins. Note, utility interruptions and shut-downs of building equipment, will require additional notice.

All work performed by contractors must comply with Federal, State, County, and local codes and guidelines, as applicable, and must meet generally accepted industry standards.

The contractor must appropriately protect electrical and other detection devices in the areas where production of dust may occur. The building engineer and property management will need to approve all protection measures prior to the commencement of any work.

The Contracting Officer’s Representative (COR) or Project Manager (PM) must notify the Property Management Office once the job is first initiated through to the work’s completion. At this time, a representative from Property Management and a building engineer will review the scope and drawings throughout the project, and will inspect the work completed and address any concerns with the COR, PM, and contractor.

If at any time the Property Management Office finds that work is adversely affecting normal building operations, and/or the security of the property, the Property Management Office may request work stoppage through the appropriate processes.

A. Security Clearance

In order to conduct contract work in the Clark Street Federal Building, a contractor must undergo a background investigation through the Office of Personnel Management (OPM) to obtain a security clearance. The process begins by filling out the sections labeled Contract Employee Information and Contact Information on the “Contractor Information Worksheet.” This form can be emailed to the contractor through the COR or PM. All information on this form must be typed. It cannot be handwritten. Once complete, the contractor must submit this form to the project’s Contracting Officer’s Representative (COR) or project manager (PM). Within approximately one week, the OPM will send an email invitation to complete the clearance application online. The application should be completed as soon as possible, as the contractor will only have seven days to log on and another seven days to complete the form. Once complete, the contractor will print off the signature pages and contact the GSA security clearance processing office at 312.886.0359 to make an appointment for fingerprints. The office is located in suite 212 of JCK. The contractor must bring the signed signature pages to this appointment.

Once all information is processed, the contractor will be notified by email and by the project’s COR or PM when their clearance is approved. The contractor will then have to come in to get the “Contractor ID Badge Authorization Form” from the COR or PM to receive the badge in suite 212. Security badges must be worn at all times while in the building.

Clark Street Federal Building 536 S. Clark Street, Suite 261

B. Escort Policy/Building Access

The building is open for business between the hours of 6:30 a.m. and 6:00 p.m., Monday through Friday, excluding the following Federal holidays:

● New Year’s Day

● Martin Luther King, Jr.’s Birthday

● Washington’s Birthday

● Memorial Day

● Independence Day

● Labor Day

● Columbus Day

● Veteran’s Day

● Thanksgiving Day

● Christmas Day

Contractors accessing the building after-hours, on weekends, or on holidays must use the intercom located at the main entrance of the 536 S. Clark Street entrance. Any time a contractor is in the building, regardless of the time of day, they must sign-in and sign-out at the book located at the 536 S. Clark Street entrance.

After business hours or on weekends, cleared contractors will need to notify their project’s COR or PM of the days, hours, and personnel requested for building access. It is required that these requests be received by Property Management at least two business days prior to building access and at least ten business days prior to tenant space access. If approved, the contractor will have the right to access the building at the pre-determined date and time. Upon arrival, the contractor(s) must check-in with security at the 536 S. Clark Street entrance. All non-cleared contractors will need to show a form of government issued photo identification for security to match with the names provided in the access request. Non-cleared individuals must also be on an access list and the name of the escort(s) must be clearly identified. All individuals working in the building must be on the list given by property management to security each night or weekend. After-hours access will only be allowed if the correct and accurate information was submitted to the Property Management Office. No unauthorized access to the building will be allowed at anytime.

C. Deliveries

A contractor with a security clearance must request access to the dock area on behalf of an individual making deliveries. Requests should not be sent directly to the Property Management Office, but rather through the Project Manager for the specific project. These requests must be made through the project’s COR or PM with the following required information:

● Name of driver(s)

Clark Street Federal Building 536 S. Clark Street, Suite 261

● Vehicle make and color

● License plate number and state

● Delivery time and date

● Person accepting the delivery

This information may be placed on the “Chicago SC Work-Dock Access Form” . If approved, security will be notified to allow dock access. In order to accept the delivery, the cleared contractor must be present in the building at time of arrival.

Please note that parking and storage space are not available at the 536 S. Clark Street Federal Building. Delivery trailers must be no taller than 15’ and no longer than 53’ to enter the loading dock. Only the building’s freight elevator may be used to transport materials between floors.

Passenger elevators shall not be used for the transportation of materials or tools. Any elevator repair required as a result of damage determined to have been caused by a contractor moving material or equipment shall be made at the contractor’s expense.

The freight elevator capacity and dimensions are as follows:

Capacity – 10,000 LBS Loading dock rear door opening width – 7’ Loading dock rear door opening height – 7’ 10” 1st floor front door opening width – 11’ 6” Height of car – 8’ Height of car at back – 8’ Width of car – 11’ 7” Depth of car – 6’ 7”

Contractor is responsible for site condition verification for over-sized deliveries. Use of the freight elevator in excess of 30 minutes must be scheduled in advance with the Property Management Office and should be noted in the Freight Elevator field of the “Chicago SC Work-Dock Access Form”.

The loading dock is open from 8 a.m. – 4 p.m. Monday through Friday, excluding Federal holidays. All after-hour deliveries must be coordinated in advance with the Property Management Office. In addition, after-hour security requirements will be applicable for these types of requests. The associated costs (i.e. guard/escort services) will be the responsibility of the requester.

D. Key Check-Out, Lighting Requests, Utility Closet and Mechanical Space Access

Keycards are available at the 536 S. Clark Street Property Management Office for use by contractors conducting work in the building. Any contractor requiring a keycard must make a

Clark Street Federal Building 536 S. Clark Street, Suite 261 request through the project’s COR or PM. Once approved, the contractor, COR, or PM may report to the Property Management Office to be issued the keycard. The individual must sign a form before taking possession of the keycard. Loss of keycard is to be reported to the Property Management Office immediately to ensure timely deactivation. Loss of keycard should be reported immediately to FPS to generate a case number.

Lighting throughout a majority of the building must be programmed in advance if work is being performed after-hours or on a weekend. Requests for lighting should be made to the Property Management Office a minimum of 2 business days prior to the work, and should include the dates, times, and areas lighting will be needed.

Access to the building’s utility closets and mechanical space must be arranged two business days in advance through the project’s COR or PM. The Property Management Office will issue a unique access code for these spaces that will track entry time and dates. The code will expire at the completion date provided and must not be shared with anyone other than the individual the code was assigned to. Violators may be subject to access privileges being denied or further actions as deemed appropriate by the Property Management Office. Contractors are not allowed to store any materials in the electrical closets. All tools, carts, etc must be removed from the closets at the end of each work shift. Any fire stopping disturbed in utility closets and mechanical spaces must be replaced by the contractor.

E. Permits

Certain aspects of contractor work require permits to be filed with the 536 S. Clark Street Property Management Office. If the contractor will require any shut down of electrical, fire protection, HVAC, lighting, or any other major building system during the course of their work, the contractor will be required to complete the appropriate form. This form must be routed through the Project Manager and approved by the Property Management Office before work can begin. In addition, any hot work, including burning or welding, will require a “Burning, Cutting, or Brazing Permit” often referred to as a burn permit, and found as Appendix C, must be submitted at least four business days prior to the proposed work. This permit must also be reviewed and approved by the Property Management before work can begin. Either form is available at the Property Management Office. All permits applicable to the particular job must be maintained by the contractor supervisor. Permits are to be provided to the Property Management Office by the CO or Project Manager. As a reminder, any shut-downs involving utilities and/or major building equipment, will require a minimum of a 5 business days.

Additional time may be required depending on the impact of the service interruption, i.e. full electrical or water shut-down of the building as well as the coordination/impact on other projects in the building.

Each permit is to be submitted to the Property Management Office as follows:

● Work/Dock Access: Two business days prior to work

● Burning, Cutting, or Brazing Permit: Four business days prior to work

Clark Street Federal Building 536 S. Clark Street, Suite 261

● Telephone Closet Access: Three business days prior to work

Under no circumstances shall the contractor drill, burn, or fasten anything to any structural steel members or system without approval from the Property Management Office. The chief engineer may inspect any proposed welding or burning work with the contractor supervisor before work begins. The contractor must have any smoke detectors adequately disabled and provide any fire watches identified by the chief engineer and Property Management Office. This will be the responsibility of the contractor at no additional cost to the building. The contractor shall provide proper ventilation for any activities producing smoke or odors. All welding and burning work shall be performed after hours, from 7:00 p.m. to 5:00 a.m. For additional information, refer to section “N”.

F. Smoking

Smoking is prohibited in the building and within 25 feet of any exterior building door and totally prohibited along the LaSalle Street perimeter of the building.

G. Trash Removal

All contractors are responsible for the removal of their own waste created while onsite.

Dumpsters provided by contractors are permitted into the dock area only with prior approval of the Property Management Office. The cost of these dumpsters should be funded through the project funds. Any illegal dumping/trash removal will not be tolerated. Due to the limited space in the loading dock area, contractors may be required to share dumpsters. Coordination between projects will be made through the applicable Project Managers in coordination with the Property Management Office.

Dumpsters may only be dropped-off and picked-up with prior approval of the Property Management Office, and should be scheduled through the Project Manager who will make the request to the Property Management Office. This action may only take place between the hours of 9:00 p.m. and 5:00 a.m. Any drop-off or pick-up outside of this timeframe will not be permitted by the guards, and access will be denied.

It is the contractor’s responsibility to clean all work areas at the end of each shift. If necessary, common areas on the floors where construction is taking place are to be vacuumed, dusted, mopped or otherwise cleaned on an ongoing basis as required to keep the area clean. The in-house custodial staff will not be responsible for cleaning dust, debris, etc generated by the contractor.

H. Storage of Material

Contractors must store all materials within the work area. Contractors are responsible for accepting materials, moving them to the work area and keeping the loading dock clear of

Clark Street Federal Building 536 S. Clark Street, Suite 261 materials. No storage of supplies, trash, or construction materials, including demolition debris, will be allowed in the loading dock area. Storage is also not permitted in any common/public areas including the LaSalle Street Lobby. GSA is not responsible for a contractor’s tools, materials, deliveries, or personal belongings. Should the contractor suspect something is missing; a report can be filed with FPS. Unless prior arrangements have been made, the building does not provide storage. If storage has been provided, the contractor must secure all items within the area provided.

J. Accidents / Damage

In case of any accident or incident, contractors should call 911 and notify their COR or PM and the Property Management Office.

Any accidental damage to the building must be reported immediately to the Property Management Office and all required repairs will be the responsibility of the contractor and completed to the satisfaction of the Property Manager.

K. Parking

Parking is not permitted on the property of the 536 S. Clark Street Federal Building, and contractors must make arrangements for parking elsewhere. Contractor’s may load and unload materials from their vehicles with an approved loading dock permit on the loading dock, but vehicles may only remain at the loading dock for no more than twenty minutes. Vehicles must leave the loading area and park at another location once the contractor is complete with loading or unloading their materials. Any access to the loading dock must be submitted to the Property Management Office two business days in advance. Requests are generally approved on a first come first served basis.

L. ACM

Asbestos Containing Material (ACM) is present in some parts of the building. The Property Management Office may be contacted for information regarding the locations of ACM in the building. Proper care, including containment and cleanup, must be taken by the contractor when working in areas containing ACM. If the contractor does not have a process in place for working in areas containing ACM, the COR/PM can provide contact information for an environmental contractor. If ACM is suspected in any other areas where the contractor is working, the contractor will stop all work in the area and notify the Property Management Office. Thorough field studies of ACM must be provided in project planning prior to start of work.

M. Building Systems Shutdowns

If a shutdown of any building systems is required; including electrical systems, fire protection systems, HVAC systems, etc the contractor will notify the Property Management Office. The

Clark Street Federal Building 536 S. Clark Street, Suite 261 contractor shall complete the “Shut Down Request Form” and turn this in to the COR, PM, and Property Management Office. Please note that due to the nature of these shut downs and the coordination required, ample notification to the Property Management Office is needed.

● Electrical shutdown – 30 straight days notice

● Fire protection – 5 business days notice

● HVAC – 5-7 business days notice

● Water – 5-7 business days

Electrical shut downs, for example, typically require a minimum of three weeks notice to properly plan. All shutdowns will be performed only at the direction of the Property Management Office. All costs (i.e. building engineering support) associated with the shutdown are the Contractor’s responsibility and should be funded through the appropriate project team.

All service interruptions will be performed after normal business hours. All associated costs for shut downs including any necessary support hours to be provided by any of the building service contractors (mechanical, janitorial and elevator) will be funded through the funded through the project management team.

N. Fire / Life Safety Work

Any work affecting the fire alarm or sprinkler system (including draining of sprinkler pipe, shut down of sprinkler heads, closing of valves, disabling of points) must strictly follow the below guidance:

1. Work on the fire alarm/sprinkler system may be performed between the hours of 7:00 p.m. to 5:00 a.m. on weekdays or anytime on weekends and holidays.

2. Any drain down, shut down, or disabling of the sprinkler / fire alarm system may be performed between the hours of 7:00 p.m. to 5:00 a.m. on weekdays or anytime on weekends and holidays.

3. During any drain down or shut down, the contractor must provide a fire watch. The individual designated as a fire watch must act solely as this watch and cannot perform any other work during this time.

4. Contractors cannot shut down or drain down the sprinkler system as a precautionary measure for work being performed near the sprinkler system. Contractors must take care when working near sprinkler heads and pipes (including placing cages on sprinkler heads). Contractors should also meet with building engineers before any work near the sprinkler system to ensure they know the location of the nearest shut-off valve.

5. Any time the fire alarm system is to be taken off-line, a building engineer must take the fire alarm panel off-line and monitor the panel throughout this duration. This service is a

Clark Street Federal Building 536 S. Clark Street, Suite 261 building requirement, and must be funded by the project. The proposed work requiring the fire alarm panel to be taken off-line must be scheduled at least five business days in advance of the proposed work.

6. Contractors performing work on the fire alarm system must be approved by the Property Management Office.

O. Access to Telephone Closets and NETPOP

If a project involves running new cable or phone lines through the telephone closets on the floors or the basement NETPOP room, the contractor must complete the “Greater Chicagoland Service Center Access Form.” Contractors without a clearance must be escorted, and the escort must be designated on the completed form. This form must list a description of the work that needs to be completed, along with the telephone numbers being installed or changed. This form must be turned in to the Property Management Office three business days before the requested time of work. Please note, we cannot guarantee access within three business days as access is dependent upon FAS approval. This form is available at the 536 S. Clark Street Property Management Office.

P. Schedule of Work

No work shall commence at the 536 S. Clark Street FB without a pre-construction and/or kick-off meeting. Project schedules should be supplied to the Property Management Office by the Project Manager prior to the start of the project. The schedules should show the various phases of construction, major milestones, and anticipated completion date. Any schedule changes will be documented in writing and allow for applicable coordination with building service contractors (i.e. O&M) as needed. These changes will be documented in writing and supplied to the Property Management Office as soon as identified.

All work that creates a distraction for the building’s tenants (core drilling, heavy demolition, saw-cutting, heavy odors, etc) must be performed during non-business hours and is to be coordinated with the Property Management Office. Any disruptive work performed during business hours will be halted.

Q. Forms

Chicago SC Work-Dock Access Chicago SC Shutdown Request Form Chicago SC Telcom & Mechanical closet access form GSA 1755 - Permit for Welding, Cutting, or Brazing Cipher Lock Code Application (As Applicable)

Clark Street Federal Building 536 S. Clark Street, Suite 261

230 S. Dearborn, Room 3300 Chicago, IL. 60604