RFP 275832 Amendment No. 1.pdf

This is Amendment No. 1 to Request for Proposals (RFP) No. 27-5832 issued by the University of Hawai'i System through the Office of Procurement Management for video production services. The amendment modifies the Schedule of Key Dates for the solicitation. The RFP was originally advertised on September 3, 2026, with a closing date for submission of questions on September 16, 2026. The University's response to offerors' questions is scheduled for September 30, 2026. The closing date for receipt of proposals has been revised to October 14, 2026, with a proposal review period from October 15-23, 2026. Contractor selection and award is anticipated for October 30, 2026, with a tentative contract start date of November 20, 2026. The scope of work comprises four video series promoting the University of Hawai'i System's 10-campus network, online degree programs, Direct2UH direct admission, and University of Hawai'i at Manoa national recruitment, with deliverables required in both horizontal (16:9) and vertical (9:16) formats. All services must be completed within six consecutive calendar months from the Notice to Proceed.

Qualified offerors must demonstrate a minimum of ten years' experience developing recruitment and marketing campaigns for higher education institutions, including at least three years executing comprehensive video production pipelines encompassing scriptwriting, on-location filming, and post-production editing. Vendors must submit portfolios and three case studies from projects completed within the last three years, with at least one from a higher education institution. Pricing shall be submitted as a total cost quotation inclusive of all hardware, software, labor, materials, resources, travel, overhead, and applicable taxes. Evaluation criteria weight key personnel experience in higher education marketing at 25 points, work plan alignment at 15 points, video production expertise and case studies at 30 points, cost competitiveness at 20 points, and reference satisfaction at 10 points. Required insurance includes commercial general liability ($1 million per occurrence/$2 million aggregate), automobile liability, workers' compensation, and employers' liability. Proposals must be submitted through Hawai'i's HIePRO online procurement system.