RFP 21.2425 CIP Exhibit C Special Conditions.pdf

Detroit Regional Convention Facility Authority DRCFA-PSA-000

Rev. March 2025 DRCFA Special Conditions Page 1 of 6

DETROIT REGIONAL CONVENTION FACILITY

AUTHORITY (DRCFA)

Huntington Place Detroit - Capital Projects

SPECIAL CONDITIONS

These terms and conditions apply to all Construction Managers, Contractors, Subcontractors and/or Suppliers that provide labor and/or material, contracted directly or indirectly, (hereafter referred to as “Contractor”) with the Detroit Regional Convention Facility Authority (“Owner”).

1. The Contractor shall provide its schedule for construction activities to the Owner before starting any Work. The Contractor shall not begin Work if the Owner has a reasonable objection to the schedule. To ensure orderly operation of the facility, the Contractor will also provide the Owner with a weekly work schedule noting the date, day, time, and hours of Work.

2. Shut downs and connections to existing building systems MIUST be scheduled and coordinated with the Owner’s Manager of Construction and Facilities Engineering Director.

3. The Contractor and all of its lower tier subcontractors and suppliers will conform to current security procedures, regulations and requirements as issued by the Owner. It is the Contractors responsibility to obtain all such regulations and requirements before commencing the work.

The cost to comply with these regulations, procedures, regulations, and requirements is included in the Contractor’s price or Contract Sum.

4. Contractor is required to provide a Site-Specific Safety Plan and current SDS logbook prior to project mobilization.

5. The Contractor and all of its lower tier subcontractors and suppliers will provide a complete list of all employees and sub-contracted employees to the Owner. Such list will provide full name and job title for each employee working on the project. Temporary identification and access badges will be issued when applicable. Such identification badges shall be always worn by those employees working in/around the building. Access to the facility includes a limited number of designated parking spaces, along with access to specified work areas as permitted by security. These access cards must not be shared with any person, including other employees, and shall not be used for any events other than work related activities. Any assigned access cards and must be returned immediately upon the employee being re-assigned or removed from the site. Cards lost or not immediately returned will be subject to a one hundred fifty and 00/100ths dollars ($150.00) fine issued to the contractor.

6. Contractor shall complete all Work during hours acceptable to the Owner, including the

Owner’s Manager of Construction, Director of Facility Engineering, and Office of Security Services.

7. Contractor shall provide clear, unexpired trade license(s) and clear copies of required permits.

8. The Contractor will be responsible for an orderly entry and exit from the building and its grounds.

Detroit Regional Convention Facility Authority DRCFA-SA-000

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9. A limited laydown/staging area will be available.

10. All toolboxes, storage lockers, lunch boxes, etc. will be made available to and opened for inspection by the OWNER security officers, as required.

11. No smoking is allowed anywhere within the building or within (50) fifty feet of the building including the dock area where the compactor, packers, crates, etc. are located. Violators are subject to immediate removal from the site.

12. All submittals required by the Contract Documents shall be submitted to the Owner and its designated agent for review them and returned “without exception” or the equivalent before the Contractor’s start on the affected Work.

13. The storage of any combustible materials associated with the construction or renovation work within, or on the site, is strictly forbidden without written consent by the office of Security Services. The storing or stockpiling of cutting or welding gas cylinders, paint and associated thinners, cleaning, or adhesive solvents of a volatile nature, combustible materials, etc. must meet all Local, State and Federal rules and guidelines and must be approved in writing, stating the contents, quantity, volatility, and storage location by the security team. Appropriate means of extinguishing in the event of a fire, are to be provided by the Contractor.

14. The Owner’s Facilities Engineering Director and/or construction manager must be notified prior to the deactivation of any fire detection or extinguishing device or system, in writing, at least twenty-four (24) hours in advance of intended system compromise. The Contractor is liable for any and all losses due to fire, smoke, or water arising out of the disabling of the system.

15. The Contractor shall provide all fire extinguishers as required to meet all applicable safety codes and working conditions associated with the project and NOT rely on the building’s fire extinguishers.

16. Prior to any activity that can create a spark or flame, the Contractor shall obtain written approval from the facility’s security team, utilize fire blankets, provide the appropriate fire extinguishers, and perform a fire watch for at least 30 minutes after work is completed. The Contractor is liable for the cost of this fire watch.

17. As soon as practical, and at least forty-eight (48) hours prior to a proposed utilities outage, the Contractor shall prepare and submit in writing, a proposed schedule of utility outages, including to and including the Building Management System, (BMS). The Contractor shall only initiate such outages after having received written approval of the schedule from the Owner’s Engineering Director and construction manager. In the event such an outage will decrease or eliminate the illumination level required for safe passage of any means of entrance or egress, the Contractor shall provide such temporary lighting to eliminate this condition.

18. The use of any vibratory, rotary (or combination thereof), power actuated, or similar such tool, which is capable of imparting high impact vibratory of shock energy to the structure, or its contents, must first have clearance from the Owner’s Facilities Engineering Director and/or Manager. The Facilities Engineering Director and/or Manager will confer with the Office of Security Services, or others, before any such equipment is used. The intent of this section is to minimize any potential disruption of events in the facility and eliminate damage to any

Rev. March 2025 DRCFA Special Conditions Page 3 of 6 detection systems, works of art, etc. which is susceptible by design or location to such vibration.

19. The Contractor will maintain a designated area as a base of operations. The Owner’s Facilities

Engineering Director and construction manager will approve this area before the Contractor occupies it.

20. No Owner equipment, tools or materials may be used by the Contractor without written permission from the Owner’s construction manager. In the event the Contractor uses any such equipment, tools or materials, the Contractor accepts them “as-is” and releases the Owner and its employees and agents from any and all liability arising out of such use. The Contractor will maintain and return any such equipment, tools or materials to the Owner in the same condition it received them. The Contractor will reimburse, defend, and indemnify the Owner from all costs, claims, losses, and liabilities arising out of the Contractor’s use of the Owner’s equipment, to the extent of the Contractor’s proportionate degree of fault.

21. The delivery of all materials, equipment, and/or tools to the job site will be pre-arranged with the Owner’s construction manager. Particular attention is called to the requirement of keeping the fire lanes in and around the facility always clear.

22. It is expected that the Contractor will make all arrangements for refuse disposal. This includes dumpsters, shovels, transport carts, etc. Use of the trash dumpsters or gondolas belonging to the Owner or the building janitorial company for refuse disposal by the Contractor shall not be permitted unless expressly approved by the Owner’s Manager of Construction.

23. The Owner maintains a recycling program. The Contractor shall use its best efforts to participate in this initiative.

24. In the event of any occurrence deemed by the facility’s security team, or other qualified administrative personnel, there’s reason to evacuate any portion or all of the facility, the Contractor’s employees shall follow directions given by these authorities. The Contractor shall be subject to their instructions pending return to activities.

25. The Contractor will only park in designated areas assigned to them. Parking in fire lanes, driveways, building entrances, thoroughfares, etc. is strictly prohibited.

26. The Contractor will provide any fencing, barricading, signage, etc., as required to maintain a safe work area and isolate the public and facility’s employees or visitors from the work area, including delineation of pedestrian paths of travel, when inside and/or outside of the building, the cost of which is included in the Contractor’s price or Contract Sum.

27. If any member of the construction team discovers a potential fire hazard in existing electrical wiring, or any other system being modified by the work, the Contractor shall immediately report same, in writing, to the Owner’s Manager of Construction, Director of Facility Engineering, the Office of Security Services. It is the intent of this section to provide the renovation areas with not only new equipment and systems of fire detection and extinction, but to provide the Contractor with the responsibility of reporting any existing safety deficiencies which might compromise life safety circumstances.

28. The Contractor shall designate a responsible member of his organization at the site whose duty shall include overall safety, the prevention of accidents, fire safety, and collection preservation.

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This person shall be the Contractor’s superintendent, unless otherwise designated in writing by the Contractor to the Owner’s Manager of Construction, Director of Facility Engineering, and Office of Security Services.

29. The Contractor shall provide adequate temporary ventilation, whenever possible, to remove from the structure dust, excessive humidity in enclosed portions of the work, and any dangerous, or noxious fume, or particles suspended in the air, resulting from his construction operations. The Contractor is hereby warned that excessive dust, or fumes, will activate the building fire alarm system by energizing particles of combustion detectors located in the spaces and the air handling systems.

30. The Contractor shall be accompanied by Owner’s Manager of Construction or its designee whenever the nature of Contractor’s Work demands investigation or implementation beyond the contract limits of work set forth in the Contract Documents.

31. The Contractor shall examine the site of proposed work and make all applicable recommendations concerning existing security system and fire system operations, which may be altered or affected in any way by his method of carrying out the work. Particular attention is called for pre-work inspection of areas surrounding the “limits of work” as shown on the bid documents.

32. Should the Contractor find it necessary, or advantageous, to employ handheld walkie-talkies for the completion of his work, he shall receive written approval from the Office of Security Services to insure non-crossing of security channels and associated interference with the security system radio network.

33. The Contractor shall not use any portion of the wet or dry sprinkler standpipe systems (fire hose connections or wall hydrants) or the wet or dry system inspector’s test connections (I.T.C.)

for water or any other purpose. Movement of water through the system will energize the building fire alarm system. The Contractor will be liable for costs due to any “nuisance” alarm, wet or dry system activation, and/or Fire Department and Fire Protection Contractor response to them.

34. Any activity or access required by the Contractor, whenever it occurs, must be scheduled through the Owner’s Manager of Construction, Director of Facility Engineering, and Office of Security Services. Contractors will be accompanied through occupied space in the building by the OWNER or Construction Manager’s designee.

35. The Contractor shall not open any exterior window, wall surface, or any locked exterior, interior or storage room door without first contacting the Owner’s Manager of Construction, Director of Facility Engineering, and Office of Security Services and must have an Owner security officer present.

36. Dust from construction operations shall not migrate beyond the immediate construction area.

The Contractor shall provide and install temporary barriers having all joints and edges sealed to enclose the work area, including negative air equipment and/or ventilation of the space.

37. The Contractor shall provide dust collecting floor mats at all points of entry and egress from the area where they are working. All personnel must wipe their feet when leaving the construction area so as not to track dust through the facility. Wheels of carts and equipment leaving the work area must be cleaned of dust/debris so as not to leave tracks outside the work

Rev. March 2025 DRCFA Special Conditions Page 5 of 6 area. Any footprint, cart tracks, dust, or dirt tracked outside the temporary dust proof barrier must be immediately removed and cleaned up by the Contractor.

38. All construction debris to be moved through the facility must be contained within a fully enclosed cart/hopper to prevent the spread of dust and dirt throughout the facility.

39. The construction area shall be swept using a sweeping compound daily or more frequently as necessary to keep floors reasonably clean and the area free of dust.

40. The Contractor shall clean out floor boxes, both electrical and plumbing, of any construction dust and debris, maintain all floor boxes in working order, and replace the covers upon completion of work.

41. Upon completion of the work, the Contractor shall remove all materials, equipment, and debris from the site. Contractor shall sweep floors with sweeping compound and remove all drywall mud, paint splatters, and other foreign materials from floors. All paint droppings, spots, stains, and dirt shall be removed from all finished surfaces.

42. Lunch and break areas are to be identified by Owner’s Manager of Construction, Director of

Facility Engineering, and Office of Security Services.

43. The Contractor shall identify all equipment and provide copies of completed identification schedules consistent with all diagrams, schedules, and operation and maintenance manuals as part of the close-out documentation package.

44. The Contractor to provide all training, training manuals, operating manuals and parts list associated with the Work.

45. The Contractor will provide acceptable and complete as-built drawings of all completed Work.

46. The Contractor will remove all demolished material from site and properly dispose of. Any salvage value is due the Owner.

47. The Contractor will protect area(s) of ingress and egress to and from building.

48. It is strongly recommended that the Contractor document existing conditions prior to the start of Work.

49. The Contractor will comply with MIOSHA, MDOT, Wayne County, Detroit Transportation

Corporation, and City of Detroit requirements for the Work.

50. All mobilizations, re-mobilizations, and demobilizations needed to maintain the construction schedule are included in the Contractor’s price or Contract Sum.

51. Photo identification is always required for all individuals associated with this work.

52. Building access is limited to the work area only.

53. Huntington Place is under 24/7 Video Surveillance.

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54. The Contractor will provide the Owner with clear originals of all product data in binders clearly labeled, along with pdf files of the entire close-out documentation package for materials, fixtures, routing of utilities, placement of concrete, etc., used in the execution of the Work.