Haz Mat Abatement RFP 21.2425 CIP.docx

REQUEST FOR PROPOSAL

Hazardous Material Abatement Services (Indefinite Delivery/Indefinite Quantity) RFP No. 21.2425 CIP

Important Dates*:

Issue Date: April 17, 2025

Prebid Meeting and Site Visit: April 30, 2025 at 2:00 pm EST

Deadline for Questions: May 2, 2025 at 4:00 pm EST

Due Date: May 15, 2025 no later than 2:00 p.m.

Interviews (if invited): May 29, 2025

Tentative Award Date: June 26, 2025

*Note: DRCFA reserves the sole right to modify any/all of the above dates.

DETROIT REGIONAL CONVENTION FACILITY AUTHORITY

ONE WASHINGTON BLVD

DETROIT, MI 48226

Hazardous Materials Abatement Services RFP 21.2425 CIP Detroit Regional Convention Facility Authority

SOLICITATION REQUIREMENTS

The DRCFA assumed full operational and facility management control of the existing Convention and Exhibition Center (the “Facility”) on September 15, 2009, via a thirty (30) year lease arrangement with the City of Detroit. The DRCFA is governed by a five-member Board established by the enabling legislation and is comprised of appointees from the State of Michigan, Wayne County, Oakland County, Macomb County, and the City of Detroit.

The existing two (2) million plus square foot convention and exhibition Facility is currently in operation and, among other on-going annual events, has been the host facility for the North American International Auto Show since 1961.

DRCFA is also working on upgrades to the Joe Louis Arena Parking Deck, which was purchased in 2024. Address is 900 West Jefferson Avenue, Detroit, MI 48226.

General Overview of Project

The Authority is seeking proposals from licensed and qualified companies to provide abatement of hazardous materials including, but not limited to, asbestos, lead, mold, and PCBs.

This RFP is for services in support of potential capital improvement projects, along with the day-to-day facility operations. Services required will be on a case-by-case basis.

The Awarded Contractor shall furnish all labor, materials, and equipment necessary to perform work as needed and approved by DRCFA.

Scheduled work will be performed during normal business hours upon mutual agreement, with emergency responses being possible in some situations. The Awarded Contractor will perform work as directed by the DRCFA Construction Manager.

Work must be performed in accordance with applicable all current local, state, and federal laws, rules, regulations, zoning and building codes, as well as all current MIOSHA guidelines and the Occupational Safety and Health Act and any subsequent amendments for the duration of the contract.

Location of Meeting:

Huntington Place – Detroit One Washington Boulevard Detroit, MI 48226 Conference Room 352

AND

Microsoft Teams Join the meeting now Meeting ID: 261 835 292 635 1 Passcode: EN3oo6dy

Dial in by phone +1 313-725-4386,,518698555# United States, Detroit

(833) 257-2930,,518698555# United States (Toll-free) Find a local number Phone conference ID: 518 698 555#

Questions regarding these specifications may be directed, in writing only, by email no later than May 2, 2025 4:00 pm EST to:

Steve Domonkos, Construction Manager sdomonkos@drcfra.org

AND

DRCFA Purchasing Department purchasing@drcfa.org

All questions or clarifications must be directed to the individuals listed above. Do NOT send questions to the purchasing@drcfa.org address. Attempts to contact a Board member or any Authority representative other than those listed above during the bid process may be grounds for disqualification. Any other forms of communication with any officer, employee or agent of the Authority shall not be binding on the Authority.

OPTION 1:

Hard Copy Delivery of Proposal

Faxed submittals will not be accepted. One (1) copy and one (1) original of your complete written proposal, clearly labeled as “Hazardous Materials Abatement RFP 21.2425 CIP” can be submitted in one sealed opaque envelope addressed to:

Detroit Regional Convention Facility Authority One Washington Boulevard Detroit, MI 48226 Third Floor Administrative Offices ATTN: Laura Harrington, Purchasing Director

OPTION 2:

Electronic Delivery of Proposal

Complete written proposal can be saved in PDF format and attached to an email with the subject line of the email stating: “Hazardous Materials Abatement RFP 21.2425 CIP”. Address the email to: purchasing@drcfa.org

The submitted proposal shall be executed by a duly authorized official certifying to the Authority that the submitted statements and proposal accurately and honestly state the bidder’s qualifications and capability. The submitted response shall identify the names, addresses, and phone numbers of each person authorized by the proposing bidder to execute the resulting contract.

Proposals by a partnership or joint venture shall list the full names and addresses of all parties to the joint venture. The state of incorporation shall be shown for each corporation and/or entity that is a party to the proposed joint venture or partnership.

Any proposal determined to be non-responsive to any RFP requirements, including instructions governing submission and format, will be disqualified unless the Authority determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposal is acceptable.

Bidder Interviews

The Authority may choose to interview one, some, or none of the bidders at their sole discretion. Electronic and/oral interviews are a question / answer format for the purpose of clarifying any portions of the proposal. The individual from your company that will be directly responsible for carrying out the contract, if awarded, shall be present at the interview.

Proposal Preparation Costs

The bidder and any entities assisting in the preparation of a response to this RFP agrees and understands that the cost of preparing and submitting a response to this RFP and any subsequent interviews shall not be reimbursed by, or in any way become the obligation of the Authority. The bidder acknowledges that submission of a response is a voluntary action on the part of the bidder.

Award Selection

The Authority shall not be obligated to award the lowest priced proposal but shall make a best value award in the best interests of the Authority and in accordance with Public Act 554 of 2008 and DRCFA’s policies. The Authority’s Board of Directors shall formally review and vote on the award recommendation at an official Board of Directors public board meeting.

Minimum Qualifications

Bidder must be able to demonstrate capability through their company’s history, licensed staff, understanding of project, equipment offering, management team, and previous work on similar commercial properties.

In addition to the other requirements of this RFP, the following minimum qualifications must be met by the AAC firm in order to submit a Proposal:

· Have been in business full time for at least the last 5 consecutive years

· Be familiar with and have experience in the private, public or institutional sectors.

· All personnel performing abatement activities must be properly accredited and licensed to perform work within the state of Michigan.

The submission of a proposal will be construed to mean that the Bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the Bidder can furnish the item(s) in complete compliance with the specifications. The Bidder’s proposal shall be made without any previous understanding or agreement with any other person, firm or corporation submitting a proposal for the same purpose, and in all respects is fair and without collusion or fraud. Therefore, all responses submitted must be conclusive in whole and in part as outlined in this proposal document.

The Bidder shall certify it is qualified to fulfill all contract terms and conditions to quickly provide capable and experienced professionals to expertly perform the Work and provide needed materials. The bidder shall certify that it has the necessary personnel, equipment and working organization available to provide the services and materials to, at the minimum, meet the Authority’s expectations and all legal requirements.

AWARDED CONTRACTOR REQUIREMENTS

The Authority shall provide written notice thereof and should the Awarded Contractor neglect or refuse to provide means for a satisfactory compliance with the Contract as directed by the Authority within the time specified, the Authority shall have the right and power, at its option and without prejudice to any other right it may have, to terminate the Contract. Any excess of the cost arising therefrom will be charged against the Awarded Contractor, who will be liable thereof. In the event of such termination, all monies due the Awarded Contractor or retained under terms of the contract shall be forfeited; but such forfeiture will not release the Awarded Contractor from liability for failure to fulfill the contract.

Emergency callback service shall be on a twenty-four (24) hour, seven (7) days a week basis at no additional cost to the Authority. The response time shall be within five (5) business days for non-emergency call-back service. Any non-emergency repairs and/or replacement work shall be completed within thirty (30) calendar days from the date of notification by the DRCFA’s Construction Manager.

All third-party shipped materials shall be sent FOB destination, freight pre-paid and add. Cash On Delivery (COD) is not allowed.

Invoices shall be addressed to:

Detroit Regional Convention Facility Authority Huntington Place Convention Center One Washington Boulevard Detroit, MI 48226-4420

Invoices can be emailed to capinvoices@drcfa.org with an attached .pdf formatted invoice. Payment shall be made via company check mailed to the address on record.

If the Awarded Contractor or DRCFA learns of possible damage to any part of the Authority’s property after services has commenced, the party which first becomes aware of such damage shall promptly notify the other party and confirm such notice in writing so that the existence and amount of damage can be determined. If the parties cannot agree on the extent or cost of the damage, they shall select one mutually acceptable and qualified person who shall determine the extent and cost of damage and whose decision shall be binding upon both the Awarded Contractor and DRCFA.

EXHIBIT A: SCOPE OF SERVICE

General Provisions: Where not more specifically described in any of the various sections of these specifications, the Awarded Contractor shall perform all services in an efficient, timely and skillful manner, and without damage to DRCFA’s property. Work shall comply for the life of the contract, with the most current, local, State, and federal regulations governing hazardous materials management, testing and abatement services, including MIOSHA and all other necessary standards. The Awarded Contractor is required to submit Safety Data Sheets (SDS) for all applicable products used in this Contract.

All work shall be executed by personnel skilled in their respective lines of work. Service calls shall be responded to by a Lead Technician. The Awarded Contractor shall assign and maintain dedicated people to work on DRCFA’s property.

The Awarded Contractor shall coordinate and cooperate with the DRCFA to ensure that all work is scheduled and completed in a manner which does not conflict with DRCFA activities. Also see the DRCFA Special Conditions document, RFP Exhibit C.

The Awarded Contractor must maintain an appropriate Certificate of Insurance for the duration of this contract as shown in this RFP. The Awarded Contractor must also be responsible for maintaining all third-party, subcontracted labor Certificates of Insurance.

Work by Others:

Any hazardous materials testing work required shall be awarded under a separate contract.

Scope of Work - Overview

1. Huntington Place is seeking a contractor for hazardous materials abatement to support a series of capital improvement projects and day-to-day operations of the facility. Portions of the building may require confined space entry or be accessed from elevated positions that require safety harnessing or other safety measures as defined by Federal, State, local and/or MIOSHA regulations.

1. The Awarded Contractor shall undertake everything necessary, including the furnishing of any required permits, coordination, materials, tools, equipment, manpower and proper oversight, while complying with all Federal, State, local and MIOSHA requirements, perform the hazardous materials abatement as identified and coordinated with the Owner and the Owner’s Hazardous Materials Testing and Inspection contractor, while assuring the uninterrupted and continuous operation of Huntington Place facilities and related functions and business operations.

1. The Awarded Contractor shall properly coordinate and provide the required notification of abatement activities to the State of Michigan, including scheduling and timely coordination with the DRCFA’s Hazardous Materials Testing and Inspection contractor, along with the coordination of proper and legal disposal of hazardous materials abated and ensure compliance with all current and future Federal, State, and local requirements for record keeping.

1. The Awarded Contractor will work closely with the Owner and all its representatives, including the Owners Representative, the Architectural Engineering Facilitation Oversight Firm, along with the DRCFA’s architects and engineering firms, and the Owner’s Hazardous Materials Testing and Inspection contractor as a complete “Team” during the course of all Hazardous Materials Abatement Efforts.

Hazardous Materials Abatement RFP 21.2425 CIP Detroit Regional Convention Facility Authority

EXHIBIT B: INSURANCE REQUIREMENTS

1. General Requirements. Awarded Contractor, at its sole expense, must maintain the insurance coverage as specified herein for the duration of the Contract. Minimum limits may be satisfied by any combination of primary liability, umbrella or excess liability, and self-insurance coverage. To the extent damages are covered by any required insurance, Contractor waives all rights against the State for such damages. Failure to maintain required insurance does not limit this waiver.

2. Qualification of Insurers. Except for self-insured coverage, all policies must be written by an insurer with an A.M. Best rating of A- VII or higher unless otherwise approved by DRCFA.

3. Primary and Non-Contributory Coverage. All policies for which the DRCFA is required to be named as an additional insured must be on a primary and non-contributory basis.

4. Claims-Made Coverage. If any required policies provide claims-made coverage, Contractor must:

a. Maintain coverage and provide evidence of coverage for at least 3 years after the later of the expiration or termination of the Contract or the completion of all its duties under the Contract.

b. Purchase extended reporting coverage for a minimum of 3 years after completion of work if coverage is cancelled or not renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Effective Date of this Contract.

5. Proof of Insurance.

a. Insurance certificates showing evidence of coverage as required herein must be submitted to PURCHASING@DRCFA.ORG within 10 days of the contract execution date.

b. Renewal insurance certificates must be provided on annual basis or as otherwise commensurate with the effective dates of coverage for any insurance required herein.

c. Insurance certificates must be in the form of a standard ACORD Insurance Certificate unless otherwise approved by DRCFA.

d. All insurance certificates must clearly identify the Contract Number (e.g., notated under the Description of Operations on an ACORD form).

e. DRCFA may require additional proof of insurance or solvency, including but not limited to policy declarations, policy endorsements, policy schedules, self-insured certification/authorization, and balance sheets.

f. In the event any required coverage is cancelled or not renewed, Contractor must provide written notice to DRCFA no later than 5 business days following such cancellation or nonrenewal.

6. Subcontractors. Awarded Contractor is responsible for ensuring its subcontractors carry and maintain insurance coverage.

7. Non-Waiver. This Exhibit is not intended to and is not to be construed in any manner as waiving, restricting or limiting the liability of either party for any obligations under a possible Contract, including any provisions hereof requiring Contractor to indemnify, defend and hold harmless the Detroit Regional Convention Facility Authority.

8. Limits of Coverage and Specific Endorsements.

Commercial General Liability Insurance

$2,000,000 Each Occurrence $2,000,000 Personal & Advertising Injury $4,000,000 Products/Completed Operations $4,000,000 General Aggregate

Contractor must have their policy endorsed to add: “The Certificate Holder is the DETROIT REGIONAL CONVENTION FACILITY AUTHORITY, c/o Huntington Place, One Washington Blvd., Detroit, Michigan 48226”. The Additional Named Insured include the “City of Detroit; Huntington Place; ASM Global, Inc., and Detroit Regional Convention Facility Authority’s respective subsidiaries, affiliates, officers, directors, employees, and agents.”

Umbrella or Excess Liability Insurance

Automobile Liability Insurance

If a motor vehicle is used in relation to the Contractor's performance, the Contractor must have vehicle liability insurance on the motor vehicle for bodily injury and property damage as required by law.

Workers' Compensation Insurance

Employers Liability Insurance

$1,000,000 Each Accident $1,000,000 Each Employee by Disease $1,000,000 Aggregate Disease

Professional Liability Insurance

$2,000,000 Each Claim $2,000,000 Annual Aggregate

Pollution Legal Liability

$3,000,000 Each Claim $6,000,000 Annual Aggregate

BID PROPOSAL FORM

CONTRACTING AGENCY: Detroit Regional Convention Facility Authority

BID PACKAGE: Hazardous Materials Abatement RFP 21.2425 CIP

DUE DATE: May 15, 2025 at 2:00 p.m. local time.

LEGAL STATUS OF BIDDER

A Corporation organized and existing under the laws of the State of _________________

NAME OF BIDDER

Firm Name: _____________________________________________________________

Address: _______________________________________________________________

City/State/Zip:____________________________________________________________

Telephone:______________________ext.___________Fax: _____________________

MINORITY STATUS

Is your firm a certified Special Business Enterprise (SBE): Yes__________ No_________

If yes, state the name of certifying organization:_________________________________ Include a copy of the certification with your proposal.

REQUIRED SUBMITTALS:

· Bid Proposal Form

· Bid Pricing Form

· Affidavit Form

· W9 Form

AGREEMENTS

The undersigned understands that the Authority reserves the right to accept or reject any or all bids, in whole or in part, and to waive informalities and irregularities in bidding. The Authority also reserves the right to hold bids for a period of 120 days from bid opening date. If in the Authority’s opinion it is in their best interest, the contract may be awarded to other than the lowest cost bidder.

The submission of our proposal confirms our full understanding as to the extent and character of the supplies, materials and equipment required and a representation that the Bidder can furnish materials and perform services in complete compliance with the specifications. Our proposal shall be made without any previous understanding or agreement with any other person, firm or corporation submitting a proposal for the same purpose, and in all respects is fair and without collusion or fraud.

If award is made to us under this proposal, we agree to enter a Contract with Detroit Regional Convention Facility Authority to furnish materials and provide services, in strict accordance with this proposal, bid documents and all pertinent portions of plans and specifications. I have read and understand the RFP, and any issued addendums, including bid requirements, terms and conditions, and bidder requirements and specifications, which are integral parts of the terms of this contract.

My signature certifies that the submitted proposal complies with all terms and conditions as set forth in this RFP. My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Detroit Regional Convention Facility Authority, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to Detroit Regional Convention Facility Authority, pertaining to any and all services to be performed as a result of this request and any resulting contract with Detroit Regional Convention Facility Authority.

The undersigned agrees to execute a contract for the scope of services covered by this proposal provided that he/she is notified of its acceptance within one hundred twenty (120) days after bid opening date. I hereby certify that I am authorized to sign as a Representative for the Firm:

Company Name:

Address:

Representative Name:

Title:

Telephone:

E-Mail Address:

Signature:

Date:

ADDENDA

The undersigned acknowledges receipt of the following addenda, if issued by the Authority:

Addendum Number ____dated_________ Addendum Number ______dated___________

EXCEPTIONS: Bidder must detail any exceptions or deviations from bid requirements or terms and conditions below (or attach a page):

ADDITIONAL INFORMATION:

1. Years your company has been in business full-time:______________________ Yrs.

2. Bidder agrees to adhere to Michigan Prevailing Wage Requirements Yes___ No___

3. Worker’s Compensation “Experience Modification Rate”:______________________

4. List any subcontractors and scope of work:________________________________

5. Recent References for the Same Services:

Customer

Telephone

Email

Contact Person

Customer

Telephone

Email

Contact Person

Customer

Telephone

Email

Contact Person

BID PRICING FORM – BASE BID

Hazardous Material Abatement RFP 21.2425 CIP

Company Name:_________________________________________________________

Hourly billable costs and material markup percent (%) must be submitted below. Bidder shall not charge for small tools and consumables (ie drill bits, razor knives, etc).

BILLABLE HOURLY RATES, NORMAL BUSINESS HOURS

Sr. Project Manager

Project Manager

Superintendent

Abatement General Foreman

Abatement Foreman

Abatement Journeyman

Abatement Trainee

Trip / Vehicle Charge (per visit)

Material Markup %

Air Scrubbers

Portable Showers

Floor Grinders

Air Monitor Equipmt

List any other Costs:

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Detroit Regional Convention Facility Authority’ (the “Authority”) Request For Proposals For ______________________________ (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School Authority’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, 2025, by ___________________

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