RFP_140R3023R0002_Security_Guard_Services__Hoover_Dam_2.pdf

Request for Quotation/Solicitation No. 140R3023R0002 Purchase Order/Contract No. TBD Commercial Item Acquisition Reserved for the 8(a) Program SBA Requirement No:

ARMED AND UNARMED

SECURITY GUARD SERVICES,

HOOVER DAM

U.S. Department of the Interior Bureau of Reclamation Interior Region 8: Lower Colorado Basin

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Foreword Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover Dam

FOREWORD

The United States Department of the Interior, Bureau of Reclamation, Lower Colorado Region, has a requirement for firm fixed-price armed and unarmed security guard services at Hoover Dam. The guard services are required to control vehicle access at a traffic checkpoint in Nevada, screen visitors entering the Visitor Center, and provide security checks at other post locations at Hoover Dam. Hoover Dam is approximately 8 miles northeast of Boulder City, Nevada, and 32 miles from Las Vegas, Nevada.

On a daily basis, 2,500 to 3,500 vehicles travel over Hoover Dam. The Visitor Center receives 500 to 3,800 visitors each day, depending on the season of the year. Security guards shall work very closely with Hoover Dam Security Response Force (SRF) and other local and Federal Law Enforcement Entities. The security guards shall be part of a local team providing protection to both the visiting public and to an American icon that is classified as a "National Critical Infrastructure" to the United States. Security guards are expected to communicate verbally with visitors as necessary to perform their duties in an effort to maintain a secure and safe environment for visitors and employees. Security guards are expected to comply in all aspects with this Performance Work Statement and shall perform other duties including, but not limited to, traffic control, assisting the general public by providing information and/or directions, and other situational instructions as the need arises.

The services performed on a daily basis include, but are not limited to, the following: (For specific details see the attached Performance Work Statement).

(1) Control vehicle access into Hoover Dam at the Nevada vehicle checkpoint thus preventing certain types of vehicles and items that are not allowed from approaching the dam facilities. A list of prohibited vehicles and items will be posted at each checkpoint.

(2) Inspect questionable vehicles to ensure that they do not pose a threat to the Hoover Dam facility or the general public. A description of questionable vehicles will be posted at each checkpoint.

(3) Screen visitors at the Visitors Center entrance and prevent them from entering the facility with restricted items. Items not allowed will be posted at the screening area.

(4) Safeguard personnel, deter the commission of crimes against persons and property, summon appropriate response forces and assist those response forces as required.

(5) Provide emergency assistance as required, perform traffic control, assist the general public, and perform other situational instructions as given or directed.

The Bureau of Reclamation will not override a state’s right to govern regarding licensing of security guard services performed within the respective state's boundaries. The Contractor shall possess all licenses necessary to perform required armed and unarmed security guard services in the state of Nevada.

The laws of Nevada (NRS 648.060 and NAC 648.570) require that Offeror must hold a license in the state of Nevada to be able to conduct or engage in the business of employing security guards in that state. In addition, any entity that may receive proceeds for security guard services rendered under this contract must be licensed to employ security guards in Nevada. This applies to the prime contractor, and any subcontractors, partners, joint ventures or other teaming arrangements that may provide security guard services under this contract.

Offeror shall provide hard copies of the Nevada license verifying that it is licensed to conduct or engage in the business of employing security guards in that state. Offerors must hold the NV state license in order to submit a proposal. All licenses shall be included with the offeror’s proposal. All licenses shall be effective on or before the due date for the receipt of proposal. An Offeror that does not submit all bona fide licenses shall be deemed non-responsive and shall not be considered for award.

Foreword Solicitation No.

FOR DATE AND PLACE OF RECEIPT OF OFFERS, SEE SOLICITATION, OFFER, AND AWARD,

STANDARD FORM 1449.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION’S PUBLICATION RECLAMATION

SAFETY AND HEALTH STANDARDS (2009 EDITION) WHICH IS APPLICABLE TO WORK UNDER

THIS CONTRACT, SEE CLAUSE AT WBR 1452.223-81 SAFETY AND HEALTH.” THE OFFEROR

MAY DOWNLOAD THE ELECTRONIC VERSION OF THE RSHS MANUAL AT NO CHARGE FROM

THE LOWER COLORADO REGION’S WEB SITE

AT http://www.usbr.gov/ssle/safety/RSHS/rshs.html

THE OFFEROR IS CAUTIONED TO CAREFULLY REVIEW THE OFFER SUBMISSION

REQUIREMENTS CONTAINED IN SECTION E.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Table of Contents

Solicitation No.

i

PART A – Standard Form (SF) 1449 – Solicitation/Contract Order for Commercial Products and Commercial Services

PART B - CONTINUATION OF BLOCKS FROM SF-1449

PART B - Continuation of Blocks from SF-1449

a. Block 14: Method of Solicitation B-1

b. Block 17a: Contractor’s Administration Personnel B-1

c. Blocks 19 through 24 – Schedule of Supplies/Services B-1

d. Performance Period B-11

PART C - CONTRACT CLAUSES

PART C – Contract Clauses C.1 Contract Clauses Incorporated by Reference C-1 C.2 Addendum to 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services

C-1

C.3 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services

C-12

C.4 Electronic Invoicing and Payment Requirements - Internet Payment Platform

(IPP)

C-20

C.5 Notice to Contractors – Contractor Performance Assessment Reporting System C-20

PART D – CONTRACT DOCUMENTS EXHIBITS OR ATTACHMENTS

PART D - Contract Documents, Exhibits or Attachments D.1 List of Attachments D-1

PART E – SOLICITATION PROVISIONS

(This part will be removed after award.)

PART E – Solicitation Provisions E.1 Solicitation Provisions Incorporated by Reference E-1 E.2 Addendum to 52.212-1 Instruction to Offerors – Commercial Products and

Commercial Services E-1

E.3 Evaluation – Commercial Products and Commercial Services Products and Commercial Services

E-8

E.4 Offeror Representations and Certifications – Commercial Products and Commercial Services

E-9

Table of Contents ii

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Section A – Solicitation, Offer and Award

A-1

SF-1449

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R30

500 Fir Street Regional Office Lower Colorado Region Bureau of Reclamation

0009909991 CODE 16. ADMINISTERED BYCODE

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR30

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/21/2023 1200 PS

01/20/2023

0000000000Kristen Turner (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R3023R0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 4 0040579457OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Boulder City NV 89005

TELEPHONE NO.

17a. CONTRACTOR/

Boulder City NV 89005-0400 State Route 172 Hoover Dam Central Warehouse Bureau of Reclamation-LC-Hoover Dam

15. DELIVER TO

Boulder City NV 89005 500 Fir Street Regional Office Lower Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$25.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 05/01/2023 to 04/30/2024

00010 Base Year - Firm-Fixed Price

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at Hoover Dam, in accordance with all attached documents.

Product/Service Code: R430

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Aimee Amador

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2023

00011 Option Year 1 - Firm-Fixed Price

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at

Hoover Dam, in accordance with all attached documents.

(Option Line Item)

05/01/2024

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2024

Period of Performance: 05/01/2024 to 04/30/2025

00012 Option Year 2 - Firm-Fixed Price

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at

Hoover Dam, in accordance with all attached documents.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

4 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3023R0002

(Option Line Item)

05/01/2025

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2025

Period of Performance: 05/01/2025 to 04/30/2026

00013 Option Year 3 - Firm-Fixed Price

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at

Hoover Dam, in accordance with all attached documents.

(Option Line Item)

05/01/2026

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2026

Period of Performance: 05/01/2026 to 04/30/2027

00014 Option Year 4 - Firm-Fixed Price

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at

Hoover Dam, in accordance with all attached documents.

(Option Line Item)

05/01/2027

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2027

Period of Performance: 05/01/2027 to 04/30/2028

00015 Option to Extend Services, 6 months

All personnel, equipment, materials, supervision and other items and services necessary to provide armed and unarmed security guard services at

Hoover Dam, in accordance with all attached

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3023R0002 documents.

(Option Line Item)

05/01/2028

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

Delivery: 05/01/2028

Period of Performance: 05/01/2028 to 10/31/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Section A – Solicitation, Offer and Award

A-2

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Section B – Supplies or Services and Prices/Costs

B-3

PART B - CONTINUATION OF BLOCKS FROM SF-1449

a. Block 14: Method of Solicitation

This acquisition is being solicited and conducted using the procedures set forth in FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 15, Negotiations.

b. Block 17a: Contractor’s Administration Personnel

Name: ________________________________________________ Title: _________________________________________________ Address: ______________________________________________

City/State/Zip: _________________________________________ Telephone No: _________________________________________ Fax No.: ______________________________________________ Email:

B-4

c. SCHEDULE OF SUPPLIES/SERVICES

Schedule 1 - Base Period (May 1, 2023 through April 30, 2024)

Item No.

Schedule of Supplies/Services

Quantity Unit Unit Price Amount

1-1 Transition In

1 LS

Armed Guard Security Services

1-2 Nevada Checkpoint 12 Month

1-3 Visitor Center Security Screening Area 12 Month

1-4 Visitor Center Plaza 12 Month

1-5 5th Floor NV Power House/Balcony

12 Month

1-6 Portal Rd. 12 Month

1-7 Non-recurring or Special Events 200 Hours

Armed Guard Subtotal

Unarmed Guard Security Services

1-8 Visitor Center Security Screening Area

12 Month

1-9 High Visitation Periods

March through August 6 Month

September 1 through 7 7 Day

November 25, 26 & 27 3 Day

December 23 & 24, and 26 through 31 8 Day

Total for Schedule 1

B-5

Schedule 2 – Option Year 1 (May 1, 2024 through April 30, 2025)

Item No.

Schedule of Supplies/Services

Quantity Unit Unit Price

Amount

Armed Guard Security Services

2-1 Nevada Checkpoint 12 Month

2-2 Visitor Center Security Screening Area 12 Month

2-3 Visitor Center Plaza 12 Month

2-4 5th Floor NV Power House/Balcony

12 Month

2-5 Portal Rd. 12 Month

2-6 Non-recurring or Special Events 200 Hours

2-7 Visitor Center Security Screening Area

12 Month

2-8 High Visitation Periods

September I through 7 7 Day

26 through 31 8 Day

Unarmed Guard Security Subtotal

Total for Schedule 2

B-6

Schedule 3 - Option Year 2 (May 1, 2025 through April 30, 2026)

No.

Schedule of Supplies/Services

Quantity Unit Unit Price

Amount

Armed Guard Security Services

3-1 Nevada Checkpoint 12 Month

3-2 Visitor Center Security Screening Area 12 Month

3-3 Visitor Center Plaza 12 Month

3-4 5th Floor NV Power House/Balcony 12 Month

3-5 Portal Rd. 12 Month

3-6 Non-recurring or Special Events 200 Hours

3-7 Visitor Center Security Screening Area 12 Month

3-8 High Visitation Periods

26 through 31 8 Day

Total for Schedule 3

B-7

Schedule 4 - Option Year 3 (May 1, 2026 through April 30, 2027)

No.

Schedule of Supplies/Services

Quantity Unit Unit Price

Amount

Armed Guard Security Services

4-1 Nevada Checkpoint 12 Month

4-2 Visitor Center Security Screening Area 12 Month

4-3 Visitor Center Plaza 12 Month

4-4 5th Floor NV Power House/Balcony 12 Month

4-5 Portal Rd. 12 Month

4-6 Non-recurring or Special Events 200 Hours

4-7 Visitor Center Security Screening Area 12 Month

4-8 High Visitation Periods

26 through 31 8 Day

Total for Schedule 4

B-8

Schedule 5 - Option Year 4 (May 1, 2027 through April 30, 2028)

No.

Schedule of Supplies/Services

Quantity Unit Unit Price

Amount

Armed Guard Security Services

5-1 Nevada Checkpoint 12 Month

5-2 Visitor Center Security Screening Area 12 Month

5-3 Visitor Center Plaza 12 Month

5-4 5th Floor NV Power House/Balcony 12 Month

5-5 Portal Rd. 12 Month

5-6 Non-recurring or Special Events 200 Hours

5-7 Visitor Center Security Screening Area 12 Month

5-8 High Visitation Periods

26 through 31 8 Day

5-9 Transition Out 1 LS

Total for Schedule 5

B-9

**Schedule 6 - Option to Extend Services (May 1, 2028 through October 31, 2028)

No.

Schedule of Supplies/Services Quantity Unit Unit Price

Amount

Armed Guard Security Services

6-1 Nevada Checkpoint 6 Month

6-2 Visitor Center Security Screening Area

Month

6-3 Visitor Center Plaza

Month

6-4 5th Floor NV Power House/Balcony

Month

6-5 Portal Rd.

Month

6-6 Non-recurring or Special Events 100 Hours

6-7 Visitor Center Security Screening Area 6 Month

6-8 High Visitation Periods

Total for Schedule 6

**Note: Review FAR 52.217-5, Section E of the Contract. For the purposes of award of this contract, the Government intend to evaluate the option to extend services, provided under FAR 52.217-8 as follows:

This option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The option will be priced at the same rates as those in effect under the contract when exercised, in accordance with FAR 52.217-8. For purposes of evaluation only, the prices provided shall reflect the option as if exercised during the last option year. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B-10

Total for All Schedules

Schedule 1 – Base Period $

Schedule 2 – Option Year 1 $

Schedule 3 – Option Year 2 $

Schedule 4 – Option Year 3 $

Schedule 5 – Option Year 4 $

Schedule 6 – Option to Extend Services $

Total for All Five Schedules $

B-11

d. Performance Period

The overall contract performance period of this contract is 5 years, which consists of one base year plus 4 option years.

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PART C –

Contract Clauses

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover Dam

C-1

Part C – Contract clauses

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEBRUARY 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations (FAR) clauses: https://www.acquisition.gov/browse/index/far and Department of the Interior Acquisition Regulations (DIAR) clauses: https://www.acquisition.gov/diar

In addition, clauses can be identified as follows:

FAR - by the number prefix 52, e.g. 52.252-1, etc.; and DIAR - by the number prefix 1452 and number suffix of -70, e.g. 1452.204-70.

The following referenced clauses are hereby incorporated into and made a part of this contract.

Clause Title Date 52.202-1 Definitions June 2020 52.203-17 Contractor Employee Whistleblower Rights and

Requirement to Inform Employees of Whistleblower Rights

June 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

May 2011

52.204-7 System for Award Management October 2018 52.204-9 Personal Identity Verification of Contractor Personnel January 2011 52.232-40 Providing Accelerated Payment to Small Business

Subcontractors November 2021

C.2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(1) 52.217-5 EVALUATION OF OPTIONS JULY 1990

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(2) 52.217-8 OPTION TO EXTEND SERVICES NOV 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 calendar days prior to the expiration of the contract.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/diar https://www.acquisition.gov/far/part-17#FAR_17_206

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-2

(3) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT MAR 2000

The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(a) (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(4) 52.219-17 SECTION 8(A) AWARD OCT 2019

(a) By execution of a contract, the Small Business Administration (SBA) agrees to the following:

(1) To furnish the supplies or services set forth in the contract according to the specifications and the terms and conditions by subcontracting with the Offeror who has been determined an eligible concern pursuant to the provisions of section8(a) of the Small Business Act, as amended ( 15 U.S.C.637(a)).

(2) Except for novation agreements, delegates to the Bureau of Reclamation Contracting Officer the responsibility for administering the contract with complete authority to take any action on behalf of the Government under the terms and conditions of the contract; provided, however that the contracting agency shall give advance notice to the SBA before it issues a final notice terminating the right of the subcontractor to proceed with further performance, either in whole or in part, under the contract.

(3) That payments to be made under the contract will be made directly to the subcontractor by the contracting activity.

(4) To notify the Bureau of Reclamation Contracting Officer immediately upon notification by the subcontractor that the owner or owners upon whom 8(a) eligibility was based plan to relinquish ownership or control of the concern.

(5) That the subcontractor awarded a subcontract hereunder shall have the right of appeal from decisions of the cognizant Contracting Officer under the "Disputes" clause of the subcontract.

(b) The offeror/subcontractor agrees and acknowledges that it will, for and on behalf of the SBA, fulfill and perform all of the requirements of the contract.

(5) 52.237-3 CONTINUITY OF SERVICES JAN 1991

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to-

(1) Furnish phase-in training; and

(2) Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-3

(b) The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(6) 52.245-1 GOVERNMENT PROPERTY SEP 2021

(a) Definitions. As used in this clause-

Cannibalize means to remove parts from Government property for use or for installation on other Government property.

Contractor-acquired property means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Contractor inventory means-

(1) Any property acquired by and in the possession of a Contractor or subcontractor under a contract for which title is vested in the Government and which exceeds the amounts needed to complete full performance under the entire contract;

(2) Any property that the Government is obligated or has the option to take over under any type of contract, e.g., as a result either of any changes in the specifications or plans thereunder or of the termination of the contract (or subcontract thereunder), before completion of the work, for the convenience or at the option of the Government; and

(3) Government-furnished property that exceeds the amounts needed to complete full performance under the entire contract.

Contractor’s managerial personnel means the Contractor’s directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of-

(1) All or substantially all of the Contractor’s business;

(2) All or substantially all of the Contractor’s operation at any one plant or separate location; or

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-4

(3) A separate and complete major industrial operation.

Demilitarization means rendering a product unusable for, and not restorable to, the purpose for which it was designed or is customarily used.

Discrepancies incident to shipment means any differences (e.g., count or condition) between the items documented to have been shipped and items actually received.

Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property means all property owned or leased by the Government. Government property includes both Government- furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Loss of Government property means unintended, unforeseen or accidental loss, damage or destruction to Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear or manufacturing defects. Loss of Government property includes, but is not limited to-

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Material means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Material does not include equipment, special tooling, special test equipment or real property.

Nonseverable means property that cannot be removed after construction or installation without substantial loss of value or damage to the installed property or to the premises where installed.

Precious metals means silver, gold, platinum, palladium, iridium, osmium, rhodium, and ruthenium.

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

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Production scrap means unusable material resulting from production, engineering, operations and maintenance, repair, and research and development contract activities. Production scrap may have value when re-melted or reprocessed, e.g., textile and metal clippings, borings, and faulty castings and forgings.

Property means all tangible property, both real and personal.

Property Administrator means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Property records means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

Provide means to furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

Real property See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Sensitive property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Unit acquisition cost means-

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

(b) Property management.

(1) The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. The system shall be adequate to satisfy the requirements of this clause. In doing so, the Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property. The Contractor shall disclose any significant changes to its property management system to the Property Administrator prior to implementation of the changes. The Contractor may employ customary commercial practices, voluntary consensus standards, or industry-leading practices and standards that provide effective and efficient Government property management that are necessary and appropriate for the performance of this contract (except where inconsistent with law or regulation).

(2) The Contractor’s responsibility extends from the initial acquisition and receipt of property, through stewardship, custody, and use until formally relieved of responsibility by authorized means, including delivery, consumption, expending, sale (as surplus property), or other disposition, or via a completed investigation, evaluation, and final determination for lost property. This requirement applies to all Government property under the Contractor’s accountability, stewardship, possession or control, including its vendors or subcontractors (see paragraph (f)(1)(v) of this clause).

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-6

(3) The Contractor shall include the requirements of this clause in all subcontracts under which Government property is acquired or furnished for subcontract performance.

(4) The Contractor shall establish and maintain procedures necessary to assess its property management system effectiveness and shall perform periodic internal reviews, surveillances, self assessments, or audits. Significant findings or results of such reviews and audits pertaining to Government property shall be made available to the Property Administrator.

(c) Use of Government property.

(1) The Contractor shall use Government property, either furnished or acquired under this contract, only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer.

(2) Modifications or alterations of Government property are prohibited, unless they are-

(i) Reasonable and necessary due to the scope of work under this contract or its terms and conditions;

(ii) Required for normal maintenance; or

(iii) Otherwise authorized by the Contracting Officer.

(3) The Contractor shall not cannibalize Government property unless otherwise provided for in this contract or approved by the Contracting Officer.

(d) Government-furnished property.

(1) The Government shall deliver to the Contractor the Government-furnished property described in this contract. The Government shall furnish related data and information needed for the intended use of the property. The warranties of suitability of use and timely delivery of Government-furnished property do not apply to property acquired or fabricated by the Contractor as contractor-acquired property and subsequently transferred to another contract with this Contractor.

(2) The delivery and/or performance dates specified in this contract are based upon the expectation that the Government-furnished property will be suitable for contract performance and will be delivered to the Contractor by the dates stated in the contract.

(i) If the property is not delivered to the Contractor by the dates stated in the contract, the Contracting Officer shall, upon the Contractor’s timely written request, consider an equitable adjustment to the contract.

(ii) In the event property is received by the Contractor, or for Government-furnished property after receipt and installation, in a condition not suitable for its intended use, the Contracting Officer shall, upon the Contractor’s timely written request, advise the Contractor on a course of action to remedy the problem. Such action may include repairing, replacing, modifying, returning, or otherwise disposing of the property at the Government’s expense. Upon completion of the required action(s), the Contracting Officer shall consider an equitable adjustment to the contract (see also paragraph (f)(1)(ii)(A) of this clause).

(iii) The Government may, at its option, furnish property in an "as-is" condition. The Contractor will be given the opportunity to inspect such property prior to the property being provided. In

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-7 such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the Contractor’s expense.

(3) (i) The Contracting Officer may by written notice, at any time-

(A) Increase or decrease the amount of Government-furnished property under this contract;

(B) Substitute other Government-furnished property for the property previously furnished, to be furnished, or to be acquired by the Contractor for the Government under this contract; or

(C) Withdraw authority to use property.

(ii) Upon completion of any action(s) under paragraph (d)(3)(i) of this clause, and the Contractor’s timely written request, the Contracting Officer shall consider an equitable adjustment to the contract.

(e) Title to Government property.

(1) All Government-furnished property and all property acquired by the Contractor, title to which vests in the Government under this paragraph (collectively referred to as "Government property"), is subject to the provisions of this clause. The Government shall retain title to all Government-furnished property.

Title to Government property shall not be affected by its incorporation into or attachment to any property not owned by the Government, nor shall Government property become a fixture or lose its identity as personal property by being attached to any real property.

(2) Title vests in the Government for all property acquired or fabricated by the Contractor in accordance with the financing provisions or other specific requirements for passage of title in the contract.

Under fixed price type contracts, in the absence of financing provisions or other specific requirements for passage of title in the contract, the Contractor retains title to all property acquired by the Contractor for use on the contract, except for property identified as a deliverable end item. If a deliverable item is to be retained by the Contractor for use after inspection and acceptance by the Government, it shall be made accountable to the contract through a contract modification listing the item as Government-furnished property.

(3) Title under Cost-Reimbursement or Time-and-Material Contracts or Cost- Reimbursable line items under Fixed-Price contracts.

(i) Title to all property purchased by the Contractor for which the Contractor is entitled to be reimbursed as a direct item of cost under this contract shall pass to and vest in the Government upon the vendor’s delivery of such property.

(ii) Title to all other property, the cost of which is reimbursable to the Contractor, shall pass to and vest in the Government upon-

(A) Issuance of the property for use in contract performance;

(B) Commencement of processing of the property for use in contract performance; or

(C) Reimbursement of the cost of the property by the Government, whichever occurs first.

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

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(f) Contractor plans and systems.

(1) Contractors shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the following outcomes:

(i) Acquisition of Property. The Contractor shall document that all property was acquired consistent with its engineering, production planning, and property control operations.

(ii) Receipt of Government Property. The Contractor shall receive Government property and document the receipt, record the information necessary to meet the record requirements of paragraph (f)(1)(iii)(A)(1) through (5) of this clause, identify as Government owned in a manner appropriate to the type of property (e.g., stamp, tag, mark, or other identification), and manage any discrepancies incident to shipment.

(A) Government-furnished property. The Contractor shall furnish a written statement to the Property Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of Government-furnished property.

(B) Contractor-acquired property. The Contractor shall take all actions necessary to adjust for overages, shortages, damage and/or other discrepancies discovered upon receipt, in shipment of Contractor-acquired property from a vendor or supplier, so as to ensure the proper allocability and allowability of associated costs.

(iii) Records of Government property. The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-furnished and Contractor-acquired property.

(A) Property records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the Property Administrator, contain the following:

(1) The name, part number and description, National Stock Number (if needed for additional item identification tracking and/or disposition), and other data elements as necessary and required in accordance with the terms and conditions of the contract.

(2) Quantity received (or fabricated), issued, and balance-on-hand.

(3) Unit acquisition cost.

(4) Unique-item identifier or equivalent (if available and necessary for individual item tracking).

(5) Unit of measure.

(6) Accountable contract number or equivalent code designation.

(7) Location.

(8) Disposition.

(9) Posting reference and date of transaction.

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

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(10) Date placed in service (if required in accordance with the terms and conditions of the contract).

(B) Use of a Receipt and Issue System for Government Material. When approved by the Property Administrator, the Contractor may maintain, in lieu of formal property records, a file of appropriately cross-referenced documents evidencing receipt, issue, and use of material that is issued for immediate consumption.

(iv) Physical inventory. The Contractor shall periodically perform, record, and disclose physical inventory results. A final physical inventory shall be performed upon contract completion or termination. The Property Administrator may waive this final inventory requirement, depending on the circumstances (e.g., overall reliability of the Contractor’s system or the property is to be transferred to a follow-on contract).

(v) Subcontractor control.

(A) The Contractor shall award subcontracts that clearly identify items to be provided and the extent of any restrictions or limitations on their use. The Contractor shall ensure appropriate flow down of contract terms and conditions (e.g., extent of liability for loss of Government property.

(B) The Contractor shall assure its subcontracts are properly administered and reviews are periodically performed to determine the adequacy of the subcontractor’s property management system.

(vi) Reports. The Contractor shall have a process to create and provide reports of discrepancies, loss of Government property, physical inventory results, audits and self-assessments, corrective actions, and other property-related reports as directed by the Contracting Officer.

(vii) Relief of stewardship responsibility and liability. The Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of Government property, including losses that occur at subcontractor or alternate site locations.

(A) This process shall include the corrective actions necessary to prevent recurrence.

(B) Unless otherwise directed by the Property Administrator, the Contractor shall investigate and report to the Government all incidents of property loss as soon as the facts become known. Such reports shall, at a minimum, contain the following information:

(1) Date of incident (if known).

(2) The data elements required under (f)(1)(iii)(A).

(3) Quantity.

(4) Accountable contract number.

(5) A statement indicating current or future need.

(6) Unit acquisition cost, or if applicable, estimated sales proceeds, estimated repair or replacement costs.

(7) All known interests in commingled material of which includes Government material.

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140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

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(8) Cause and corrective action taken or to be taken to prevent recurrence.

(9) A statement that the Government will receive compensation covering the loss of Government property, in the event the Contractor was or will be reimbursed or compensated.

(10) Copies of all supporting documentation.

(11) Last known location.

(12) A statement that the property did or did not contain sensitive, export controlled, hazardous, or toxic material, and that the appropriate agencies and authorities were notified.

(C) Unless the contract provides otherwise, the Contractor shall be relieved of stewardship responsibility and liability for property when-

(1) Such property is consumed or expended, reasonably and properly, or otherwise accounted for, in the performance of the contract, including reasonable inventory adjustments of material as determined by the Property Administrator;

(2) Property Administrator grants relief of responsibility and liability for loss of Government property;

(3) Property is delivered or shipped from the Contractor's plant, under Government instructions, except when shipment is to a subcontractor or other location of the Contractor; or

(4) Property is disposed of in accordance with paragraphs (j) and (k) of this clause.

(viii) Utilizing Government property.

(A) The Contractor shall utilize, consume, move, and store Government Property only as authorized under this contract. The Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance.

(B) Unless otherwise authorized in this contract or by the Property Administrator the Contractor shall not commingle Government material with material not owned by the Government.

(ix) Maintenance. The Contractor shall properly maintain Government property. The Contractor’s maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The Contractor shall disclose and report to the Property Administrator the need for replacement and/or capital rehabilitation.

(x) Property closeout. The Contractor shall promptly perform and report to the Property Administrator contract property closeout, to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this contract; and disposing of items at the time they are determined to be excess to contractual needs.

(2) The Contractor shall establish and maintain Government accounting source data, as may be required by this contract, particularly in the areas of recognition of acquisitions, loss of Government property, and disposition of material and equipment.

Solicitation No.

140R3023R0002

Project Title Armed/Unarmed Security Services, Hoover

C-11

(g) Systems analysis.

(1) The Government shall have access to the Contractor’s premises and all Government property, at reasonable times, for the purposes of reviewing, inspecting and evaluating the Contractor’s property management plan(s), systems, procedures, records, and supporting documentation that pertains to Government property. This access includes all site locations and, with the Contractor’s consent, all subcontractor premises.

(2) Records of Government property shall be readily available to authorized Government personnel and shall be appropriately safeguarded.

(3) Should it be determined by the Government that the Contractor’s (or subcontractor’s) property management practices are inadequate or not acceptable for the effective management and control of Government property under this contract, or present an undue risk to the Government, the Contractor shall prepare a corrective action plan when requested by the Property Administrator and take all necessary corrective actions as specified by the schedule within the corrective action plan.

(h) Contractor Liability for Government Property.

(1) Unless otherwise provided for in the contract, the Contractor shall not be liable for loss of Government property furnished or acquired under this contract, except when any one of the following applies-

(i) The risk is covered by insurance or the Contractor is otherwise reimbursed (to the extent of such insurance or reimbursement). The allowability of insurance costs shall be determined in accordance with 31.205-19.

(ii) Loss of Government property that is the result of willful misconduct or lack of good faith on the part of the Contractor’s managerial personnel.

(iii) The Contracting Officer has, in writing, revoked the Government’s assumption of risk for loss of Government property due to a determination under paragraph (g) of this clause that the Contractor’s property management practices are inadequate, and/or present an undue risk to the Government, and the Contractor failed to take timely corrective action.