RFB936200-01 - CBC Geothermal Replacement - Addendum 1.pdf
PDF 2 MB Posted
- Solicitation number
- RFB936200-01
- Issued by
- Marshall County, Iowa
About this file
This Addendum 1 document, issued by the Iowa Department of Administrative Services, provides updates and supplemental information for the RFB 936200-01 project involving the replacement of the geothermal system at the Community Based Corrections District 2 facility in Marshalltown, Iowa. The project encompasses two bid packages: Bid Package #01 for geothermal systems work (estimated at $224,200) and Bid Package #02 for electrical work (estimated at $23,000). A pre-bid meeting was conducted on February 20, 2024, with site visits available to prospective bidders. Bids are due on March 1, 2024, at 2:00 PM CST, with bid opening scheduled for 3:00 PM CST on the same day via conference call. The contract is expected to be executed by March 14, 2024, followed by construction activities from April 1 through June 17, 2024, and project closeout by June 27, 2024. The scope of work includes replacement of the existing open-loop geothermal system with a new closed-loop system, including new wells, vault, pumps, and controls; well location adjustments are permitted if submitted for design team approval prior to installation.
The addendum removes the background check requirement previously specified in section 01 3100 3.05. Key project details provided include information on the existing wells: the north well is approximately 200 feet deep with pumps at 100–110 feet depth, and the south well is approximately 200 feet deep with pumps at 80 feet depth. Bidders are required to provide bid security equal to 5% of the total bid amount and must submit a subcontractor and supplier list within 48 hours of bid opening. The successful contractor must execute a modified ConsensusDocs 802 contract, provide project-specific certificates of insurance and performance and payment bonds prior to contract execution, and utilize Procore for project management. Work hours are established as 7:00 AM to 5:00 PM Monday through Friday, with accommodations for outside-hours work upon request. Geotechnical boring information has been provided as supplemental documentation to support the bidding process.
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Addendum 01 for RFB936200-01
Project Name: CBC District 2 Marshalltown Geothermal System Replacement
DAS RFB #: 936200-01
DAS Project #: 9362.00 Date: 2/26/2024
Bids Due: March 1, 2024 at 2:00 PM CST
Contents:
• Cover Page – Table of Contents, Revisions, & Questions (1 page)
• Pre-Bid Meeting Minutes & Sign In Sheet (5 pages)
• Supplemental Documentation – Geotechnical Borings (13 pages)
1. REVISIONS:
1.1. REMOVE section 01 3100 3.05 BACKGROUND CHECKS. Background checks will not be required for this project.
2. QUESTIONS:
Q1: Would it be acceptable to adjust the location of the wells and vault to minimize tree removals and accommodate keeping the existing system active for as long as possible?
A1: Yes, adjustments to well locations and the geothermal vault will be considered. Contractor shall submit proposed modifications for approval to the design team prior to install.
Q2: What is the Project Estimate for this?
A2: Bid Package #01 is estimated at $224,200 Bid Package #02 is estimated at $23,000
Q3: Is there information on the existing wells?
A3: The north well is approximately 200’ deep with the pumps sitting at around 100-110’ down.
The south well is approximately 200’ deep with the pumps sitting at around 80’ down.
3. SUPPLEMENTAL DOCUMENTATION:
3.1. The geotechnical boring information has been provided as Exhibit A to this addendum.
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9362.00 DOC CBC District 2 Marshalltown Geothermal System Replacement
1401 South 17th Avenue Marshalltown, Iowa 50158
P: 164-175-35571
RFB Pre-Bid Minutes: Meeting #1
Meeting Date Feb 20, 2024 Meeting Time 11:00 AM - 12:00 PM Central Time (US & Canada)
Meeting Location 1401 South 17th Ave, Marshalltown, Iowa 50158
Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.
Notes
Attachments Sign-In Sheet.pdf
Scheduled Attendees
Name Company Phone Number Email Attendance
Michael Steen DCI Group P: (515) 244-5043 michaels@dcigroup-us.com Present
Mike Dalbec Second District Correctional Facility - Ames
P: (641) 352-4686 mike.dalbec@iowa.gov Present
Mike Jensen Shive Hattery Inc. P: (319) 248-3437 mjensen@shive-hattery.com Present
Brad Tonyan State of Iowa - Department of Administrative Services
P: 515-360-7718 brad.tonyan@iowa.gov For Distribution Only
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Attendees
Official Documented Meeting Minutes See attached sign-in sheet
Project Overview
2.1 1 Project Description Open
Description Replacement of the existing geothermal system with a new closed loop geothermal system including new wells, vault, pumps, and controls.
• Bid Package #01 - Geothermal Systems
• Bid Package #02 - Electrical
• No alternates at this time
• No unit prices at this time
State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: Feb 25, 2024 01:42 PM CST https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01HQGW0S9ETV4YZARF7QNYBAW8?sig=8341076e81b8242413321eab922a747d8b039c52640e989a581bd70481885003
Official Documented Meeting Minutes
• Bid Package #01 is estimated at $224,200
• Bid Package #02 is estimated at $23,000
2.2 1 Project Schedule Open
Description
• Contract(s) Executed: By March 14, 2024
• Submittals: Starting March 15, 2024
• Construction: April 1 - June 17, 2024
• Closeout: By June 27, 2024
A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.
State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day
2.3 1 Site Rules Open
Description
• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.
• Contractors shall provide daily logs for each day they are on site.
• Construction progress meeting will be established once construction starts.
• It is of the utmost importance to show respect and courtesy to all staff at all times.
• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.
• No smoking, vaping or smokeless tobacco use onsite.
• Temporary facilities o Dumpsters by Bid Package #01 o Temporary Toilet Facilities by Bid Package #01
• Tool control
• Work hours 7:00 AM - 5:00 PM
• View Specification 01 1200 - Contract Summary for more information.
Official Documented Meeting Minutes
• No background checks will be required. Section 01 3100 3.05 will be removed via addendum.
• Work outside of M-F 7:00 AM - 5:00 PM may be accommodated upon request.
RFB Overview
3.1 1 Bid Submission Open
Description
• Bids are due Friday, March 1, 2024 at 2:00 PM CST
Meeting #1 - RFB Pre-Bid Project: 9362.00 DOC CBC District 2 Marshalltown Geothermal System Replacement
State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: Feb 25, 2024 01:42 PM CST
• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.
o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.
o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
• Bid Opening will be held via conference call on March 1 at 3:00 PM CST via conference call
• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount
• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening
3.2 1 Bid Schedule Open
Description
• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: by 2:00 PM CST on Thursday, February 23, 2024
• Addendum Issued: Final addendum no later than 2:00 PM CST on February 28, 2024
• Bids Due: Friday, March 1, 2024 at 2:00 PM CST
• Tentative NOI Issued: March 2, 2024
3.3 1 Administrative Details Open
Description
• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.
• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.
• Project-specific P&P bonds must be provided prior to contract execution.
• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.
• DAS will provide tax exempt certificates upon request.
• Procore will be used for all project management, at no cost to the trade contractor.
o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign
• Contractor Schedule of Values shall be broken out as specified in the project manual.
o SOV must contain a closeout line item for at least 1% of the total contract value.
o This line item can only be invoiced once the certificate of final completion has been signed by all parties.
3.4 1 Pre-Bid Site Visits Open
Description Project tour
State of Iowa - Department of Administrative Services Page 3 of 4 Printed On: Feb 25, 2024 01:42 PM CST mailto:Construction.Procurement@iowa.gov:
Questions
4.1 1 Questions Open
Description Submit all questions in writing to construction.procurement@iowa.gov.
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: Feb 25, 2024 01:42 PM CST
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