RFB936200-01 - CBC Geothermal Replacement - Addendum 1.pdf

Addendum 01 for RFB936200-01

Project Name: CBC District 2 Marshalltown Geothermal System Replacement

DAS RFB #: 936200-01

DAS Project #: 9362.00 Date: 2/26/2024

Bids Due: March 1, 2024 at 2:00 PM CST

Contents:

• Cover Page – Table of Contents, Revisions, & Questions (1 page)

• Pre-Bid Meeting Minutes & Sign In Sheet (5 pages)

• Supplemental Documentation – Geotechnical Borings (13 pages)

1. REVISIONS:

1.1. REMOVE section 01 3100 3.05 BACKGROUND CHECKS. Background checks will not be required for this project.

2. QUESTIONS:

Q1: Would it be acceptable to adjust the location of the wells and vault to minimize tree removals and accommodate keeping the existing system active for as long as possible?

A1: Yes, adjustments to well locations and the geothermal vault will be considered. Contractor shall submit proposed modifications for approval to the design team prior to install.

Q2: What is the Project Estimate for this?

A2: Bid Package #01 is estimated at $224,200 Bid Package #02 is estimated at $23,000

Q3: Is there information on the existing wells?

A3: The north well is approximately 200’ deep with the pumps sitting at around 100-110’ down.

The south well is approximately 200’ deep with the pumps sitting at around 80’ down.

3. SUPPLEMENTAL DOCUMENTATION:

3.1. The geotechnical boring information has been provided as Exhibit A to this addendum.

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9362.00 DOC CBC District 2 Marshalltown Geothermal System Replacement

1401 South 17th Avenue Marshalltown, Iowa 50158

P: 164-175-35571

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Feb 20, 2024 Meeting Time 11:00 AM - 12:00 PM Central Time (US & Canada)

Meeting Location 1401 South 17th Ave, Marshalltown, Iowa 50158

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments Sign-In Sheet.pdf

Scheduled Attendees

Name Company Phone Number Email Attendance

Michael Steen DCI Group P: (515) 244-5043 michaels@dcigroup-us.com Present

Mike Dalbec Second District Correctional Facility - Ames

P: (641) 352-4686 mike.dalbec@iowa.gov Present

Mike Jensen Shive Hattery Inc. P: (319) 248-3437 mjensen@shive-hattery.com Present

Brad Tonyan State of Iowa - Department of Administrative Services

P: 515-360-7718 brad.tonyan@iowa.gov For Distribution Only

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description Attendees

Official Documented Meeting Minutes See attached sign-in sheet

Project Overview

2.1 1 Project Description Open

Description Replacement of the existing geothermal system with a new closed loop geothermal system including new wells, vault, pumps, and controls.

• Bid Package #01 - Geothermal Systems

• Bid Package #02 - Electrical

• No alternates at this time

• No unit prices at this time

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Official Documented Meeting Minutes

• Bid Package #01 is estimated at $224,200

• Bid Package #02 is estimated at $23,000

2.2 1 Project Schedule Open

Description

• Contract(s) Executed: By March 14, 2024

• Submittals: Starting March 15, 2024

• Construction: April 1 - June 17, 2024

• Closeout: By June 27, 2024

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities o Dumpsters by Bid Package #01 o Temporary Toilet Facilities by Bid Package #01

• Tool control

• Work hours 7:00 AM - 5:00 PM

• View Specification 01 1200 - Contract Summary for more information.

Official Documented Meeting Minutes

• No background checks will be required. Section 01 3100 3.05 will be removed via addendum.

• Work outside of M-F 7:00 AM - 5:00 PM may be accommodated upon request.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due Friday, March 1, 2024 at 2:00 PM CST

Meeting #1 - RFB Pre-Bid Project: 9362.00 DOC CBC District 2 Marshalltown Geothermal System Replacement

State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: Feb 25, 2024 01:42 PM CST

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on March 1 at 3:00 PM CST via conference call

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: by 2:00 PM CST on Thursday, February 23, 2024

• Addendum Issued: Final addendum no later than 2:00 PM CST on February 28, 2024

• Bids Due: Friday, March 1, 2024 at 2:00 PM CST

• Tentative NOI Issued: March 2, 2024

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

3.4 1 Pre-Bid Site Visits Open

Description Project tour

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Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

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