RFB 2524 Bid Documents Kenosha County - Communications Roof Replacement.pdf

COUNTY OF KENOSHA

REQUEST FOR BID (RFB) #2524

COMMUNICATIONS BUILDING ROOF

REPLACEMENT PROJECT

THE VENDOR RESPONSIBILITY FORM

MUST BE SUBMITTED BY THURSDAY,

OCTOBER 30th, 2025, 5:00 PM

LATE VENDOR RESPONSIBILITY FORMS MAY CAUSE

YOUR BID TO BE REJECTED

KENOSHA COUNTY BID # 2524

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REQUEST FOR BID (RFB)

FOR

COMMUNICATIONS BUILDING ROOF

REPLACEMENT PROJECT

BID # 2524

Issued by:

County of Kenosha Purchasing Division

Bids must be submitted No later than 1:00 PM on NOVEMBER 4TH, 2025 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid conducted at 1010 56th Street, Second Floor

Kenosha, WI 53140

MANDATORY PRE-BID CONFERENCE FOR ALL VENDORS SHALL BE HELD AT:

Kenosha County Center

19600 75th Street Bristol, WI 53104

Tuesday, October 21, 2025 at 10:00 AM, CT

For further information regarding this RFB contact:

Ryan Klinkhammer

(262) 653-2603

Ryan.Klinkhammer@kenoshacountywi.gov

Issued: October 7th, 2025

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TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. GENERAL INFORMATION AND SCOPE

2. CALENDAR OF EVENTS

3. CONTRACT TERM

4. PRE-BID VENDOR CONFERENCE

5. VENDOR REGISTRATION

6. THIRD PARTY BID SERVICES

7. QUESTIONS

8. METHOD OF BID

9. BID SUBMISSION

10. BID RESPONSE REQUIREMENTS

11. METHOD OF AWARD

12. BIDDER/CONTRACTOR QUALIFICATIONS

13. VENDOR RESPONSIBILITY

14. SPECIFICATIONS AND DRAWINGS

15. DELIVERY

16. ON SITE SERVICE

17. SAMPLES / DEMONSTRATIONS

18. SUBCONTRACTING OR THIRD PARTY PAYMENTS

19. FIRM PRICES

20. ORDERS

21. INVOICING REQUIREMENTS

22. CONTRACT CANCELLATION

23. SPECIAL CONDITIONS OF THIS BID

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT E – STANDARD TERMS AND CONDITIONS

ATTACHMENT – SPECIFICATIONS

ATTACHMENT – DRAWINGS

WISCONSIN PAGE 4 OF 26

1. GENERAL INFORMATION AND SCOPE

The County of Kenosha Wisconsin (County), through its Purchasing Division (Purchasing), requests bids to establish a contract for the purchase of Installation of EPEM and Modified Bitumen Roof System onto the Kenosha County Communications Building.

The Communications Building Roof Section requires removal of the existing roof system and installation of a new roof system.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements may disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid Documents become your contract terms and conditions.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means a bidder awarded the contract County means the County of Kenosha Wisconsin Purchasing means the County of Kenosha Purchasing Division RFB means Request for Bid State means the State of Wisconsin Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

2. CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times.

Event Date

Mandatory Pre-Bid Conference October 21st, 2025 @ 10:00am

Last Date for Questions October 24th, 2025

Addendum Posted (estimated and if needed) October 28th, 2025

Vendor Responsibility Due October 30th, 2025 @ 5:00pm

Bids Due November 4th, 2025 @ 1:00pm

Award of Contract (estimated) November 15th, 2025

Contract Completed November 30th, 2025

3. CONTRACT TERM

Contract will begin immediately upon award and will continue until project completion. It is the expectation of Kenosha County that all construction on this project will be substantially complete on or before May 30th, 2026.

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4. PRE-BID VENDOR CONFERENCE

A Mandatory vendor pre-bid meeting will be held on October 21st, 2025 at 10:00 am, at the Kenosha County Department of Public Works located at 19600 75th Street, Bristol, WI 53104. A bid addendum will be issued if the meeting is changed or cancelled.

5. VENDOR REGISTRATION

Complete Bid or Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard-copy of this bid.

6. THIRD PARTY BID SERVICES

Kenosha County is not responsible for the content of any bid package received through any 3rd party or bid service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

7. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they shall notify the contact person named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than October 24th, 2025.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on The State of Wisconsin’s Vendor Portal. Bidders are responsible for checking the portal for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

Any correspondence or questions submitted must include the bid number.

Submit questions in writing via email to:

Ryan Klinkhammer, Purchasing Specialist, e-mail: ryan.klinkhammer@kenoshacountywi.gov

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this bid in addition to that contained in or amended to this written bid document.

Bidders are instructed not to contact any other County department or employee regarding this bid.

Any unauthorized contact regarding this bid may be cause for rejection of a bid, at the sole discretion of the County.

8. METHOD OF BID

Bidder must submit a total price as designated. All prices must be quoted in U.S. Dollars.

Bidder must bid on the enclosed Bid Offer Form.

9. BID SUBMISSION

Bids must be received in a sealed envelope or container no later than the time set for the receipt of bids.

Delivery of a bid to any other Kenosha County department or office is not acceptable and may result in your bid arriving late in the Purchasing Division office. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing. Late bids will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

https://vendornet.wi.gov/ https://esupplier.wi.gov/

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Name & Address of Bidder Due Date of Bid Bid Number & Title

The following sample mailing label is provided here for your convenience:

10. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information shall be provided by the bid due date and time. Include:

10.1 Signature and Authority Affidavit Form, Attachment A

10.2 References Sheet, Attachment B

10.3 Bid Offer Form, Attachment C

10.4 Ethics Compliance Addendum, Attachment D

10.5 Bid Bond

10.6 Manufacturer’s/Bidder’s warranty statement

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper.

11. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be considered when making this award.

Life cycle cost formula which may include, but is not limited to, the applicable costs of energy efficiency, acquisition and conversion, money, transportation, warranties, maintenance fees, licenses, etc. shall be used in evaluation of bid submittals.

From:

To: Ryan Klinkhammer Purchasing Specialist Kenosha County Purchasing Division 1010 – 56th Street Kenosha, WI 53140

SEALED BID

RFB #2524 Communications Building Roof Replacement Project Due Date: November 4th, 2025 at 1:00 PM

Sample

Mailing

Label

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12. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

12.1 Bidder must be an original manufacturer, or distributor, or dealer authorized by manufacturer with service and repair capabilities for the product.

12.2 Bidder must supply references of 5 firms to which similar product installations have been provided during the past 5 years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

12.3 Bidder must be in the business of Roof installation for the past 15 years.

12.4 Contractor must be prepared to honor the manufacturer’s standard warranty. Indicate warranty term and enclose standard warranty documents with your bid.

13. VENDOR RESPONSIBILITY

A bid may be rejected if a bidder fails to meet any one of the following qualifications:

13.1 Responsibility Questionnaire: To be considered a responsible bidder, a company or individual shall have appropriate legal authority to do business in the State of Wisconsin, a satisfactory record of integrity, appropriate financial, organizational and operational capacity and controls, and acceptable performance on previous contracts, if any.

Vendors submitting responses to this bid invitation are required to complete and submit the attached Vendor Responsibility Questionnaire. The completed questionnaire will be evaluated by the County or its consultant and responsibility determinations will be made by the County.

Kenosha County reserves the right to disqualify a vendor based on previous violations of Federal, state or local law and / or any other information obtained from this questionnaire. Providing false, misleading, incomplete or inaccurate information is grounds for disqualification.

The completed questionnaire is valid for the current calendar year; however, the County may require an updated form to be submitted upon request. Per statute 66.0901(2), the contents of this form are to be held confidential by the County and are not a public record.

Vendors may be required to submit additional information upon request.

13.2 Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

13.3 Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

13.4 Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

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13.5 Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

14. SPECIFICATIONS AND DRAWINGS

The following specifications are minimum acceptable requirements. Any specific reference to manufacturer(s) and/or catalog/model/stock numbers provided is to establish the design, type of construction, quality, functional capability and performance level desired. The bidder may offer an alternate product believed to be an equal if submitted and approved by the County. Any alternate product(s) bid must be clearly identified by manufacturer and catalog, model or stock number.

Adequate detailed specifications of the product offered must be included with your bid to establish equivalency and to ensure that the product being bid meets all specifications. Failure to provide product specifications and information may disqualify your bid. The County of Kenosha shall be the sole judge of equivalency and acceptability. Any attachments, documents, price lists, etc. to support your bid, must include the bid number

Bid specifications may not be revised without an official written addendum issued by Purchasing.

See SPECIFICATIONS and DRAWINGS for the minimum acceptable specifications for products desired.

15. DELIVERY

Delivery is desired as soon as possible after receipt of a purchase order. Please indicate on the Bid Offer Form your estimated delivery time in calendar days.

16. ON SITE SERVICE

In carrying out the scope of this contract, the Contractor shall be required to perform services on County property. Bidders must include all transportation and insurance charges.

Failure to include these costs may disqualify your bid.

17. SAMPLES / DEMONSTRATIONS

A no charge, non-returnable sample of the product bid must be furnished upon request and must be delivered within 30 working days of that request. Failure to provide a sample as requested may result in disqualification of your bid.

18. SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved upon award by the County before any work begins.

Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. County reserves the right to accept or reject the use of subcontractors in the performance of this contract.

The Contractor must provide the County with a list of all subcontractors, suppliers, and service providers performing, furnishing, or procuring labor, services, materials, plans, or specifications under the contract either with the bid submittal, or no later than seven calendar days after the notice of the intent to award date. The Contractor shall not replace any subcontractor, supplier or service provider without written approval from the County.

The County reserves the right to make direct payment to subcontractors or to pay the prime contractor with checks that are made payable to the prime contractor and to one or more subcontractors. In the

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event the County receives notice from any person, subcontractor, supplier or other third party, that the Contractor has failed to pay such person(s) for work performed in accordance with the project, the Contractor shall, at the request of the County, and in no more than 10 calendar days, provide all documentation the County believes necessary to determine whether such payment is due, or reasons for non-payment of disputed amounts. In the event the County determines the claim to be valid and payment is due, or in the absence of aforementioned documentation, the County may authorize direct payment of any unpaid bills, withholding from the Contractor's unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such claims until satisfactory documentation is furnished that all liabilities have been fully discharged or reasons for non-payment of disputed amounts are provided by the Contractor. In no event shall these provisions be construed to impose any obligations upon the County to either the Contractor or the Contractor's Surety. For the sole purpose in paying any unpaid bills of the Contractor relating to the work, the County shall be deemed the agent of the Contractor, and any payment so made by the County, shall be considered as a payment made under the Contract by the County to the Contractor for its account and the County shall not be liable to the Contractor for any such payment made in good faith.

19. FIRM PRICES

Prices must remain firm for 60 calendar days after bid opening. Prices established may be lowered due to general market conditions.

20. ORDERS

The County may use the following methods to purchase from this contract:

• Specific (Purchase) orders may be placed for one-time shipments.

• Purchase Orders, blanket-type, may be issued by Purchasing to allow departmental personnel to call or fax for product or service against the order as needed.

• Purchasing card releases: placed by department personnel using their County purchasing card.

21. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. Purchase order number

b. Bid number

c. Vendor remit to address

d. Complete detailed product or service description as stated on your bid

e. Prices per the Contract

The original invoice must be sent to the bill-to address shown on the Purchase Order.

22. CONTRACT CANCELLATION

This Contract may be terminated under the following conditions:

22.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days written notice to the Contractor.

If the problem is service performance, Contractor may be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor may be given a period

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of time to ‘cure’ the performance. If the performance does not improve, Contractor will be given 10 days written notice that the contract will be cancelled.

Upon termination, the County’s liability will be limited to the pro rata cost of the services performed as of the date of termination.

22.2 If at any time the Contractor’s performance threatens the health and/or safety of the County or the public, the County has the right to cancel and terminate the contract without notice.

22.3 If the Contractor fails to maintain and keep in force the insurance as required, the County has the right to cancel and terminate the contract without notice.

23. SPECIAL CONDITIONS OF THIS BID

23.1 INDEMNITY AND INSURANCE REQUIREMENTS:

A bid may be rejected if a bidder fails to meet any one of the following insurance requirements:

23.1.1. Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers, agents and employees from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description or damage to persons or property arising out of or in connection with or occurring during the course of this agreement where such liability is founded upon or occurring out of the acts or omissions of the Contractor, its agents or employees, regardless of whether or not it is caused in part by Kenosha County. Contractor shall notify Kenosha County immediately upon the commencement of any litigation against Contractor where there is any possibility Kenosha County may be made a party thereto. Should Contractor hire/engage any subcontractor(s) to perform work on its behalf or in conjunction with Contractor’s work, Contractor will require such subcontractor(s) to carry the same insurance as is outlined and required below of the Contractor.

23.1.2. Contractor agrees to protect itself and Kenosha County under the indemnity agreement set forth in the above paragraph. Contractor will at all times during the terms of this Contract keep in force and effect the insurances listed below and such insurance policies must be issued by a company or companies rated A- VII or better by AM Best and authorized to do business in the State of Wisconsin with the following minimum limits of coverage;

Commercial General Liability *

Each Occurrence $1,000,000

General Aggregate $2,000,000

Products – Completed Operations Aggregate $2,000,000

Automobile Liability – Combined Single Limit * $1,000,000

Excess/Umbrella Liability – Each Occurrence and Aggregate Limits *

$1,000,000

Workers Compensation Statutory Limits

Employer’s Liability – Each Accident / Disease Each Employee / Disease Policy Limit *

$500,000 Each

*Or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

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23.1.3. Property and Equipment Contractor shall purchase and maintain at its own discretion and expense, Property/Builder’s Risk/Installation Floater Insurance in an amount equal to the insurable value of the Contractor’s property, whether off site or in transit, to cover any equipment, tools, tangible personal property, and material/product to be installed. Contractor assumes all liability and risks, and agrees to waive all claims against Kenosha County, for damage to or loss of equipment, machinery, tools, supplies, material/product to be installed, and other tangible personal property owned or supplied by Contractor and utilized or intended to be utilized during the course of Contractor’s Work. Any insurance carried by Contractor covering such damage or loss shall be endorsed with a waiver of subrogation in favor of Kenosha County and shall name Kenosha County as Additional Insured. Any and all subcontractors agree to assume the same liabilities and risks as Contractor, and agree to name Kenosha County as Additional Insured on any such similar policies of insurance maintained by each of them.

23.1.4. Coverage afforded shall apply as primary with Kenosha County named as an additional insured on the commercial general, and excess/umbrella liability policies. Contractor shall give 30 days advance written notice of cancellation or non-renewal during the term of this Contract. An endorsement in favor of Kenosha County waiving the Contractor’s and its insurer’s rights of subrogation shall be issued with respect to the Commercial General Liability, Comprehensive Auto Liability, and Workers’ Compensation and Employers Liability policies. Evidence of this endorsement must be noted on the certificate of insurance.

23.1.5. Contractor shall not discontinue or change any of the above referenced liability insurance policies in effect during any part of this contract without buying “tail end” insurance to cover potential claims that may have occurred during the term of this agreement. Completed Operations and Products liability insurance shall be maintained for a period of 2-years after completion and acceptance of the Project by Contractor, or such longer period as may be reasonably required by Kenosha County. The hold harmless, indemnity and insurance provisions of this contract shall survive the termination of this contract and shall remain operative until the time that all potential claims or potential civil actions by the parties or by third parties shall expire under existing law.

23.1.6. Upon execution of this Contract, the Contractor shall furnish Kenosha County with a certificate of insurance, showing evidence of the above requirements. Certificate must be submitted to Kenosha County within four (4) business days after receipt of purchase order, execution of contract or other written authorization. If certificate is not submitted within four (4) business days, Kenosha County, at its sole discretion, may void the contract and award to the next low, responsive and responsible bidder.

23.2 BID BOND

Bidder shall submit with their bid a cashier’s check or bid bond in the amount of five percent (5%) of the total bid price. Check or bid bonds shall be payable to Kenosha County. This check/bond shall be forfeited to the County if the awarded bidder fails to enter into a contract for the work awarded and file approved performance & payment bonds for the full amount of the contract price within ten (10) business days from date of award. Such bond shall be issued from a reliable surety company having a current A.M. Best rating of A- or better, licensed or otherwise authorized to do business in the State of Wisconsin and acceptable to Kenosha County.

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23.3 ASSURANCE OF PERFORMANCE AND PAYMENT

The awarded Contractor shall supply within ten (10) business days after award of contract, a Payment and Performance Bond in the amount of 100% of the total contract price covering the faithful performance of this contract, in all terms and conditions thereof throughout the full term thereof between the County and the Contractor and which will further indemnify and save harmless the County from all cost and damages by reason of the Contractor’s default, breach or failure to satisfactorily complete any of the following terms:

Payment to all entities, individuals, and the like furnishing labor or materials in connection with this contract: and

Successful, full and satisfactory completion, including the dates specified between the County and the Contractor, of the installation, ongoing operation and performance, consumable supplies and maintenance herein concerned. In the event of any breach on the part if the Contractor, the Surety and/or the County shall have the right to take possession, custody, and control of any work site and/or installation and to complete and operate same forthwith. In the event of control and operation of any site(s) by the County or Surety, the County shall incur no financial obligation to the Contractor, and shall recover from the Contractor or Surety and cost of cover, i.e. additional cost, if any, incurred by the County in operating any site(s) during the breach by the Contractor.

Such bond shall be issued from a reliable surety company having a current A.M. Best rating of A-or better, licensed or otherwise authorized to do business in the State of Wisconsin and acceptable to Kenosha County. If the Payment and Performance Bond is not submitted within ten

(10) business days after award of the contract, Kenosha County, at its sole discretion, may void the contract and award to the next low, responsive and responsible bidder.

23.4 PROGRESS PAYMENTS AND RETENTION

Progress payments to Contractors for projects with a cost exceeding $1,000 and construction time greater than 30 days will be made as an estimate of the amount and proportionate value of the work done, which shall entitle the contractor to receive the amount thereof, less the retainage. Payment requests from Contractors will be processed monthly. The Contractor seeking progress payments must submit invoices to the County to review for approval. The County is the sole judge on the proportionate value of the work completed.

The County shall retain from all payments to the Contractor an amount equal to five percent (5%) of each payment request, otherwise payable to the Contractor. When fifty percent (50%) of the entire work has been completed no additional amounts shall be retained and partial payments shall be made in full, unless the County determines that the work is not proceeding satisfactorily.

At 50% completion or any time after 50% completion when the progress of the work is not satisfactory, additional amounts may be retained but the total retainage may not be more than 10% of the value of the work completed. Nothing herein shall preclude the County from deducting from any request for payment such amounts as will properly represent the value of work which fails to meet the quality standards of the Contract or which the Contractor fails to complete.

23.5 CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior written approval of the County. The County may at any time, without invalidating the Contract and without notice to Sureties, order changes in the work by written Change Order or Field Order. Such changes may include additions and/or deletions. No officer, employee or agent of the County is authorized to direct any extra or changed work verbally, except in an emergency endangering life or property.

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The County shall not be liable to the Contractor for any increased compensation without such written order.

23.6 WARRANTY

A five-year warranty for defective workmanship and/or replacement of defective products/materials of the contract is required in addition to any warranties provided automatically by the manufacturers of the products/materials. Provide documentation of manufacturers’ warranties to the County.

23.7 EQUIPMENT AND/OR MATERIALS ON SITE

The successful bidder or an authorized representative must be present to accept delivery at the job site of all equipment and material shipments that are part of the contract. It shall be the contractor’s responsibility to assume all liability for any equipment or materials delivered to the job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the County. The Contractor is responsible for the security and safety of equipment or materials onsite.

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ATTACHMENT A SIGNATURE AND AUTHORITY AFFIDAVIT FORM

BIDDING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined the bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

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ATTACHMENT B

COMPLETED PROJECT REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

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ATTACHMENT C

BID OFFER FORM

Vendor:____________________________________________________________________________

Base Bid: Provide all labor and materials to complete all work per bid terms, conditions, and specifications.

Scope of Work

Description Square

Footage Lump Sum Price

A-1 Installation of Adhered EPDM Roof

System

Ability for project completion by April 30th 2026? Yes_____ No______

Alternate #1: Provide all labor and materials to complete all work per bid terms, conditions, and

Description Square

Lump Sum Price (Add to Base Bid)

A-2 Installation of Modified Bitumen

Roof System

Ability for project completion by December 30th 2025? Yes_____ No______

Ability for project completion by April 30th 2026? Yes_____ No______

Alternate #2: Provide all labor and materials to complete all work per bid terms, conditions, and

Description Linear

Lump Sum Price (Add to Base Bid)

A-3 Installation of Wall Expansion Joint and Penetration Sealant

Informational Pricing:

Description Cost Unit Price

A1 Wood Nailer Replacement /Sq Ft

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Lead time for delivery of products or services is __________ days after receipt of order

Are you bidding Garland as the basis of Design? Yes_______ No_______

If not, please state the alternate manufacturer and include product specifications.

Bid Bond (Required) is included? Yes_____ No______

Kenosha County is exempt from Federal Excise and Wisconsin Sales Taxes, 77.54(9a)(b) WI Stats.

Kenosha County’s CES number is 008-1020421892-06.

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ATTACHMENT D

ETHICS COMPLIANCE NOTICE & ADDENDUM

PUBLIC NOTICE PERTAINING TO ALL REQUESTS FOR PROPOSALS AND BIDS REGARDING KENOSHA COUNTY

POLICY ON ETHICS IN GOVERNMENT

In addition to ethical standards set forth in Wisconsin Statutes Section 19.59 for all County employees and officials [either elected or appointed] Kenosha County has adopted an Ethics Policy that is applicable to County employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578

The Ethics Policy is intended to ensure that public trust in Kenosha County government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes:

• the misuse or misappropriation of County property or funds for personal use or otherwise,

• use or disclosure of confidential information for personal gain or otherwise,

• elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by County employees,

• the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee,

• and the conducting of personal business or campaigning during working hours.

This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy by either other employees or by any nonemployee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline.

Contracts with Kenosha County also require that any party contracting with Kenosha County also report any violation to either the District Attorney or Corporation Counsel for Kenosha County.

In addition, Wisconsin Statutes Sections, 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract are considered Class 1 felonies and activity considered in violation of these statutes will be reported to the Kenosha County Sheriff for investigation and the Kenosha County District

Attorney for prosecution.

In submitting a bid or proposal in response to a request for bids or proposals, a party must acknowledge both in this response as well as in any subsequent contract that:

1. The party has read this notice in its entirety, understands its content and agrees to be bound by the provisions herein, and

2. The party knows of no conflicts of interest or appearance of a conflict or appearance of an impropriety on the part of any current or former county official or employee who may have had a role on deciding which proposal or bid will be accepted, and

3. It is acknowledged that it is a crime under sec. 946.13 wis. stats., if any public official or employee shall, in his or her private capacity, negotiate or bid for or enter into a contract in which he or she has a private pecuniary interest, direct or indirect, if at the same time he or she is authorized or required by law to participate in his orher capacity as such officer or employee in the making of that contract or to http://www.kenoshacounty.org/DocumentCenter/Home/View/578

WISCONSIN PAGE 19 OF 26

perform in regard to that contract some official function requiring the exercise of discretion on his or her part, nor shall any official or employee, in his official capacity, participate in the making of a contract in which he or she has a private pecuniary interest, direct or indirect, or performs in regard to that contract some function requiring the exercise of discretion on his or her part. in the event wis.

stat, secs. 946.12 and 946.13 are violated, it is understood that this contract may be voided at the discretion of kenosha county.

4. Question pertaining to conflicts or appearance of an impropriety may be addressed to the office of the Kenosha County Corporation Counsel.

5. Violations are required to be reported, and

6. No attempt has been made by anyone on behalf of the party submitting the proposal or bid to directly or indirectly illegally influence the awarding of a contract by promise of or delivery of any consideration or any thing of value to a current or former county official or employee or family or household member of acurrent or former county official or employee, or in any other manner contrary to law, and

7. Kenosha County prohibits communication relative to this request for proposal or bid by a proposer or bidder with any county elected official or employee prior to the time an award has been made, except as provided for in this request for proposal or bid invitation. violation of this section is grounds for disqualification of the party's proposal.

8. Other than the county representative noted herein, no other employee or representative of Kenosha County is authorized to interpret any portion of the request for proposal or bid or give information as to the requirements of this request or amendment thereto. Bidders are instructed not to contact any other county department or employee regarding this proposal.

9. Written questions will be answered in writing to the proposer requesting a response. Proposer's questions and the county's responses will become a public record, and

10. The parties acknowledge that Kenosha County is a municipal corporation legally bound to comply with the wisconsin open meetings and public records law and that as such, unless otherwise allowed for by law, all aspects of this agreement are subject to open discussion and disclosure and are a matter of public record. It is furthermore agreed to that no party will take any action to obstruct the operation of these laws. If records are created or maintained or in the custody of the provider, as an independent contractor, they, along with the raw data used to create the record, are, nevertheless, public records. Within legal constraints related to confidentiality and privacy protection, such records must be made immediately available to the public upon request and in the format in which they were created. Provider agrees to hold the county harmless and to indemnify the county for all costs, fees, including all attorney fees and judgments and damages of whatever kind for which the county may be held liable due to the provider’s failure to comply with the Wisconsin public records and open meetings laws, or this agreement.

11. That any subsequent finding of a violation of the county’s ethics policy by any party or any agent of any party acting either alone or acting in concert with a current or former Kenosha County official or employee may result, at the sole option of Kenosha County, in any subsequent agreement being declared null and void and / or may result in the party violating this policy being debarred from submitting proposals, bids or contracting with Kenosha County for a specified period of time in the future.

WISCONSIN PAGE 20 OF 26

ETHICS COMPLIANCE ADDENDUM

It is agreed and understood by all parties to this contract that:

1. In addition to ethical standards set forth in Wisconsin Statutes section 19. 59 for all county employees and officials [either elected or appointed] Kenosha county has adopted an ethics policy that is applicable to county employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578. It is further understood that all county employees and officials [either elected or appointed] are prohibited from engaging in any criminal conduct contrary to Wisconsin Statutes sections 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract.

2. This ethics policy is intended to ensure that public trust in Kenosha county government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes the misuse or misappropriation of county property or funds for personal use or otherwise, use or disclosure of confidential information for personal gain or otherwise, elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by county employees, the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee, and the conducting of personal business or campaigning during working hours.

3. This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy or State Statute by either other employees or by any non-employee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline. This contract also requires that any party contracting with Kenosha County also report any such violation to either the District Attorney or Corporation Counsel for Kenosha County.

4. By executing this contract, each party certifies that it knows of no conflicts of interest or appearance of a conflict or appearance of an impropriety on the part of any current or former county official or employee who may have had a role on deciding which proposal or bid will be accepted, and

5. By executing this contract, each party certifies that no attempt has been made by anyone on behalf of the party submitting a proposal or bid to directly or indirectly illegally influence the awarding of a contract by promise of or delivery of any consideration or any thing of value to a current or former County official or employee or family or household member of a current or former County official or employee, or in any other manner contrary to law, and

6. The parties acknowledge that Kenosha County is a municipal corporation legally bound to comply with the Wisconsin Open Meetings and Public Records laws and that as such, unless otherwise allowed for by law, all aspects of this agreement are subject to open discussion and disclosure are a matter of public record. It is furthermore agreed to that no party will take any action to obstruct the operation of these laws. If records are created or maintained or in the custody of the provider, as an independent contractor, they, along with the raw data used to create the record, are, nevertheless, public records. Within legal constraints related to confidentiality and privacy protection, such records must be made immediately http://www.kenoshacounty.org/DocumentCenter/Home/View/578

WISCONSIN PAGE 21 OF 26

available to the public upon request and in the format in which they were created. Provider agrees to hold the County harmless and to indemnify the County for all costs, fees, including all attorney fees and judgments and damages of whatever kind for which the County may be held liable due to the provider’s failure to comply with the Wisconsin Public Records and Open Meetings laws.

7. That any subsequent finding of a violation of either the County’s ethics policy or Wisconsin Statutes sections, 19.59, 946.12 and 946.13 by any party or any agent of any party acting either alone or acting in concert with a current or former Kenosha County official or employee may result, at the sole option of Kenosha County, in this agreement being declared null and void and / or may result in the party violating this policy being debarred from submitting proposals, bids or contracting with Kenosha County for a specified period of time in the future.

DATED THIS DAY OF , 20 .

Authorized Signature

Print Name

Title

WISCONSIN PAGE 22 OF 26

ATTACHMENT E - STANDARD TERMS AND CONDITIONS

A. SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. Kenosha

County shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

B. ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful bidder will become contractual obligations if procurement action ensues.

C. DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder’s/proposer’s letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications of this request and the bidders/proposers shall be bound to the provisions.

D. QUALITY: Unless otherwise indicated in the request, all material shall be first quality, new model, and newest model year. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by Kenosha

County.

E. DELIVERY: Deliveries shall be F.O.B. to the destination listed on the purchase order or contract. Title and risk of loss of goods shall not pass to the County until receipt and acceptance takes place at the FOB point. Contractor will be responsible to deliver to the destination shown on the purchase order, with inside delivery required at no additional charge to the County.

F. PRICING AND DISCOUNT:

a) Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

b) In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least thirty (30) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

c) Pricing errors, bids or proposals having any erasures or…