RFB 13290 - Medical Privacy Booths.pdf

REQUEST FOR BID (RFB) 13290

SHERIFF DEPARTMENT

MEDICAL PRIVACY BOOTHS

September 22, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking bids from firms interested in providing Medical Privacy Booths (“Offerors”).

1.1 The Basis of Award will be the total bid price. Offeror must respond to all bid items to be considered for award.

2. The contract term is anticipated to be an initial (base) period of one year(s).

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Stacy Mendoza, Procurement Specialist (StacyR.Mendoza@sdcounty.ca.gov)

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Bid Conference date, Questions due date, or Bids due date.

Event Description Date and Time (San Diego Time) Deadline for Pre-Bid Visitor Security Clearance Request Form Submittal

September 24, 2026, at 5:00 p.m.

Pre-Bid Conference September 30, 2026, at 10:00 a.m.

Questions due October 6, 2026, prior to 5:00 p.m.

Bids due October 20, 2026, prior to 11:00 a.m.

6. Bid Opening and Pre-Bid Conference:

• Bid Opening: The County will conduct a public bid opening using a virtual platform instead of in-person attendance Virtual bid opening link: DPC Bid Opening You may also join by phone by calling 1-619-343-2539, Phone conference ID: 979 022 535# A bid abstract and the bids received will be posted on BuyNet after the bid opening.

• Pre-Bid Conference: The County will hold a pre-bid conference on the Date and Time listed in the Schedule at the offices of the County of San Diego Sheriff’s Headquarters, 9621 Ridgehaven Court, San Diego, CA 92154. At this conference, the County will provide an overview of the RFB process and may provide a program/technical overview and other information. Attendance at the pre-bid conference is encouraged but not mandatory. The County will also provide an opportunity to join the pre-bid by Video/Teleconference using the Microsoft Teams platform. To participate, join the virtual conference as follows.

Virtual Pre-Bid Meeting link: DPC Pre-Bid Meeting You may also join by phone by calling 1-619-343-2539, Phone conference ID: 743 973 581#

Job walk/site visits will follow the pre-bid conference. The site visits will provide Offerors the opportunity to see the locations where the booths will be installed. Attendance at the job walk/site inspection is encouraged but not required. For security purposes, any bidder planning to attend the pre-bid conference in person or participate in the job walks will be required to submit a Visitor’s Security Clearance Request Form, which is available for download

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:StacyR.Mendoza@sdcounty.ca.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU0NWUzOGItYWZhMS00OTM5LTk2MTYtNjU2YzU5ZjNhYjUx%40thread.v2/0?context=%7b%22Tid%22%3a%224563af13-c029-41b3-b74c-965e8eec8f96%22%2c%22Oid%22%3a%2234b047f6-17e4-491a-a857-5c2ca53464d6%22%7d https://teams.microsoft.com/meet/25417139013996?p=CDnpMUnKyHQLekaprS

COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 13290)

on the BuyNet solicitation. Completed forms must be submitted via email to David Robar at David.Robar@sdcounty.ca.gov by the date and time shown in the Schedule. The email subject line shall read “RFB 13290 Privacy Booth – Visitor Security Clearance Request Form”.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFB, in writing by the Date and Time specified in the Schedule. Questions should be submitted via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information B. RFB Instructions and Rules C. (Reserved) D. Submittal Items E. Required Forms F. Statement of Work G. Payment Schedule H. Agreement mailto:David.Robar@sdcounty.ca.gov

B. RFB INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A BID

1.1. It is the Offeror’s responsibility to submit a bid based on the most current RFB, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFB-related information.

1.1.1. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFB are included in this RFB or posted on the County’s website at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFB or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.4. Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed bid. Offeror must prominently mark such submissions with the RFB number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For bids submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For bids submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original bid by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly encouraged to submit only one original bid and to withdraw or replace any previous submittals in the event they update their bid. Bids may be found non-conforming if the County is unable to determine which bid is the most recent, timely submittal.

1.5. A bid that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the bid; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming bid was submitted.

1.6. Bids may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to the due date.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

1.7. Bids may not be withdrawn after the due date and time, except in the event of a Mistake in Bid, provided that the Offeror notifies the County of the Mistake in Bid, specifying in detail the mistake and how the mistake occurred, within five (5) business days.

1.7.1. A mistake in bid (“Mistake in Bid”) is defined as a mistake that (1) made the bid materially different than the bidder intended it to be, and (2) was made in filling out the bid and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the requirements.

1.8. Offeror’s submittal of this bid constitutes an offer that, upon County’s acceptance (which may be of some or all of the bid items or lots in accordance with the Basis of Award), forms a binding contract that incorporates the Agreement, along with all other terms of this RFB. Without limiting the foregoing, Offeror agrees to execute revised contract documents reflecting the final contract award and such additional documents and instruments as may be reasonably required by the County in order to carry out the purposes of this RFB and the intentions of the parties.

1.9. By submitting a bid, Offeror agrees to these RFB Instructions and Rules and all other terms of this RFB.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFB or related documents to the Contracting

Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule.

Offeror is responsible for ensuring that Questions are received by the County.

3. BID FORMAT

3.1. Submit electronic bids as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Bids shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font, and to be suitable for black and white reproduction with no loss of information.

3.3. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. BID ORGANIZATION

4.1. Bids must be submitted using the County forms provided in this RFB and organized in accordance with the Submittal Items in this RFB, accepting the County’s statement of work, terms and conditions, and other requirements without condition. Bids containing modifications, conflicting information, or competing terms may be found non-responsive. Offerors are advised to submit only the requested information.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code § 7920.000, et seq. Some or all of the documents submitted in response to this RFB may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as “CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the “CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

4.3. Bid Pricing

4.3.1. Submit bid pricing on the included Exhibit C Payment Schedule. Bid using only the units of measure stated in the Payment Schedule and price each bid item clearly and separately (do not aggregate bid items nor provide more than one price or a range of prices per item).

4.3.1.1. Pricing shall not exceed two (2) digits to the right of decimal point (hundredths). If unit pricing exceeds two (2) digits to the right of the decimal point, any digit(s) beyond two

(2) will be dropped and will not be recognized by the County for the purposes of bid evaluation, contract award, or invoicing. The County will only use the first two digits after the decimal points without rounding up or down. If the County calculates a “new” unit price, said unit price will be in favor of the County and may be below the Contractor’s original bid price. The “new” unit price shall prevail over Contractor’s original bid price and shall be used in evaluation of bids, award, and invoicing.

4.3.2. All prices and notations must be clearly legible and in ink or typewritten. No erasures permitted.

Mistakes may be crossed out and corrected and must be initialed in ink by person signing the bid.

4.3.3. Submitted bid prices must be balanced (reflecting the true relative costs of the bid items) and not shift costs from one portion of the work to another portion of the work so as to place doubt on whether the bid will result in the lowest overall cost to the County or be tantamount to allowing an advance payment.

4.3.4. Unless otherwise specified, all prices shall be F.O.B. destination.

4.3.5. Prices shall include all freight and/or delivery charges, unless freight or delivery charges are separately itemized or otherwise allowed for in the Payment Schedule.

4.3.6. Unless otherwise specified, prices bid herein should NOT include California sales/use tax or Federal excise tax. The County generally is required to pay California sales/use tax, and it should be shown as a separate item on invoices. The County is exempt from payment of Federal excise tax. It must NOT be included in invoices.

4.3.7. You may offer payment terms more favorable to the County than NET 30, which the County may or may not accept at its sole discretion. Do not calculate such prompt payment discounts into your bid prices. Prompt payment discounts will not be considered in evaluation of bids to determine low bidder.

4.3.8. Prices shall be fixed during the performance of the Agreement and not subject to adjustment except as explicitly set forth in the Agreement. Bidder accepts the risk of any changes to bidder’s costs during the term of the Agreement.

4.3.9. Estimated quantities may be included in the Payment Schedule and are provided solely for evaluation of bids. They represent approximate anticipated use based on historical consumption or other estimates. If the County’s actual requirements do not result in orders in the quantities described as estimated in the Payment Schedule, that fact shall not entitle the successful bidder(s) to price adjustment or other relief.

4.3.10. The County of San Diego intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR § 200.324 requires that pricing and profit margin be negotiated prior to award if only one responsive bid is received from a responsible bidder. Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to find Offeror’s bid non-responsive.

5. BID EVALUATION

5.1. Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). The determination of lowest price shall include the application of the Small-Local Business preference, when applicable.

5.1.1. Award may be based on total bid amount, distinct lots, or individual items (“Basis of Award”).

5.1.2. In the event of a conflict between a unit price bid and the extended price, the unit price will prevail unless the conflict is a result of a Mistake in Bid. In that event, the bid will be rejected as non-responsive.

5.1.3. In the event of a tie bid between responsible bidders, award will be by random selection through a process determined by County and observable by the bidders involved in the tie.

5.2. Small-Local Business preference:

The County intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not be applied when evaluating offers and determining contract award. Regardless, Offerors are encouraged to complete the Small-Local Business Self-Certification form to assist with County data collection.

5.3. Small-Local Business Subcontractor Utilization: Reserved

5.4. Brand Name or Equal

5.4.1. If items in this RFB have been identified as brand name “or equal,” such identification establishes a quality standard and is not intended to limit competition. Other brands will be considered for award if their products are determined by the County to be of equal or greater quality and to meet the County’s requirements.

5.4.1.1. Bidder shall clearly identify the brand name of items that are not of the brand specified by the County. Bids shall be considered as offering the specified brand unless otherwise indicated in the bid.

5.4.2. The County’s evaluation as to equality of a product offered by a different brand shall be based upon the information furnished in the bid/bid or pre-approval request/pre-approval request, as well as other information known to the County. It is the Offeror’s responsibility to provide sufficient information for evaluation.

5.5. In evaluating an Offeror’s ability to satisfy the requirements of this RFB and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

5.6. When evaluating Offeror’s bid, County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States in accordance with 2 CFR § 200.322.

6. EVALUATION AND SELECTION PROCESS

6.1. Bids received timely will be opened publicly following the due date and time.

6.2. Bids received and the abstract of responses will be posted to BuyNet after the bid opening.

6.3. The posted bid opening abstract of responses serves as Notice of Intent to Award (“NOI”) to the apparent low bidder(s).

6.3.1. The County may rescind or modify the NOI at any time if the County otherwise determines that it is in its best interest to do so.

6.4. The County will evaluate bids received for conformance to the requirements of this RFB through a pre-award survey process. As a result of the pre-award survey, the County may determine that a bid is non-responsive to the County’s bid requirements or was submitted by a non-responsible bidder.

6.4.1. The County reserves the right to perform a pre-award survey to determine whether a bidder is responsible (possessing the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform the contract) and whether a bid is responsive (conforming with material bid requirements).

6.4.2. As part of the pre-award survey, the County reserves the right to request clarification of and/or additional information (“Clarification”) from Offerors.

6.4.3. The Contracting Officer will determine the appropriate means of Clarification. The County is not obligated to seek Clarification, so Offerors are advised to submit complete and accurate information in the bid.

6.4.4. The request for Clarification is not an opportunity for a bidder to modify its bid, but only to provide additional information requested by the County to support the pre-award survey.

6.4.5. The County may request that samples be provided as part of the bid process, including with the bid submission, when evaluating proposed equal items, or during the pre-award survey. Samples must be furnished free of expense to the County, prominently marked with the RFB number, and delivered to the location specified by the County. Upon request and where feasible, samples will be returned to bidder at bidder’s expense and risk when the County’s review is complete.

6.4.6. Failure to timely provide requested information or samples may result in a finding of non-responsiveness or non-responsibility based on the information available to the County.

6.4.7. The County may consider information known to the County in addition to the information provided in response to the RFB.

6.4.8. The County has the discretion to treat each lot or line item separately for purposes of evaluation, in accordance with the Basis of Award.

6.4.9. The County has the discretion, but not the obligation, to waive any minor irregularities or deviations from the requirements of the RFB. The County reserves the right to waive a variation in specification if the County determines such variation does not materially change performance.

6.4.10. The County’s determination of responsibility or responsiveness shall be conclusive.

6.4.11. In the event the County finds an apparent low bid to be non-responsive or to have been submitted by a non-responsible bidder, the County will post a revised NOI.

6.5. If a contract is awarded, the County will award to the lowest responsive, responsible bidder(s) as determined by the County’s evaluation (“Successful Bidder”). Bids are subject to acceptance at any time within 120 days after bid opening. This period may be extended by mutual agreement of County and Offeror.

6.5.1. The County intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR § 200.324 requires that pricing and profit margin be negotiated prior to award if only one conforming bid is received. Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to terminate negotiations.

6.6. The actual timing and sequence of events resulting from this RFB shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFB, reject all bids, restart evaluations, or correct any deficiencies in the procurement process or evaluation.

7. RELEASE OF INFORMATION

7.1. The County has the right to withhold all information regarding this procurement (other than information disclosed through public bid opening) until after contract award, including, but not limited to, the County pre-award survey and results thereof. Information releasable after award is subject to the disclosure requirements and withholding exemptions of the California Public Records Act

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFB.

Board Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html.

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFB does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the bid. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFB or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFB may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.5. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFB or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFB and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, https://www.sandiegocounty.gov/content/sdc/cob/ocd.html contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post-award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFB, except as explicitly provided for in this RFB.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFB or the Offeror’s bid, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFB or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFB process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-bid conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFB are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or by public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit-making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit-making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFB, such contract will be in compliance with Sections 13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of

California (out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at

(858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the County.

16. PREVAILING WAGE

16.1. The County’s public works projects are subject to compliance monitoring and enforcement by the

California Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a). The Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

C. (RESERVED)

(Remainder of this page left blank) https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

D. SUBMITTAL ITEMS

Offeror shall provide the requested supplemental information in response to the following Submittal Items in support of the County’s pre-award survey evaluation of responsiveness and responsibility. The failure to respond to all of the following Submittal Items may be grounds for the County to find the bid non-responsive.

Do not include any information in your response to these Submittal Items that modifies or conflicts with the requirements of this bid, including the Statement of Work and Agreement.

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFB due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFB Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1. Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its subcontractors will not and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror’s subcontractors.

YES ☐ NO ☐

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Submit a completed Payment Schedule

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

E. REQUIRED FORMS

(RESERVED)

F. STATEMENT OF WORK

1. SCOPE OF WORK/PURPOSE

1.1. The San Diego County Sheriff's Office, Medical Services Division, requires the purchase and installation of twenty

(20) correctional-grade privacy booths designed to support confidential interviews to include medical, mental health, pre-release, and reentry services, and other sensitive communications within detention facilities. The privacy booths will increase the availability of secure and confidential spaces.

1.2. The privacy booths are needed to create private spaces within the facilities to strengthen and support the implementation of pre-release Medi-Cal enrollment processes and services in the 90 days prior to release.

1.3. The privacy booths will ensure compliance with patient privacy rights (HIPAA, NCCHC) while supporting the delivery of services and resources.

2. BACKGROUND INFORMATION

2.1. These privacy booths are funded through the Providing Access and Transforming Health (PATH) Justice-Involved (JI) Capacity Building Program. Authorized under California's Section 1115 waiver, PATH JI provides funding to support the implementation of statewide CalAIM justice-involved initiatives launched by the Department of Health Care Services (DHCS). This initiative aims to improve quality of life and health outcomes for Medi-Cal beneficiaries through whole-person care approaches and by addressing social drivers of health. PATH JI funding provides support to correctional facilities for the implementation of pre-release Medi-Cal enrollment and suspension processes, as well as the delivery of Medi-Cal services in the 90 days prior to an individual's release.

2.2. The San Diego Sheriff's Office (SDSO) operates seven (7) separate detention facilities throughout San Diego County.

The seven (7) detention facilities are San Diego Central Jail (SDCJ), Las Colinas Detention and Reentry Facility (LCDRF), Vista Detention Facility (VDF), George Bailey Detention Facility (GBDF), East Mesa Reentry Facility (EMRF), Rock Mountain Detention Facility (RMDF), and South Bay Detention Facility (SBDF).

2.3. The detention facilities do not have sufficient confidential private spaces for incarcerated persons, increasing the risk of inadvertent disclosure. Incarcerated persons are most likely to speak openly in a confidential setting particularly when providing personal information, discussing medical/clinical information, and/or providing sensitive information to staff to share with community-based providers/health plans.

3. GENERAL REQUIREMENTS

3.1. Privacy booths must be designed specifically for correctional environments, incorporating tamper-resistant hardware and no ligature points.

3.2. Vendor shall have prior experience manufacturing and supplying correctional privacy booths for use in secured or restricted environments (e.g. jails, detention centers, correctional facilities).

3.3. All surfaces, edges, and fixtures must minimize opportunities for self-harm and weaponization.

3.4. Privacy booth construction must use heavy-duty, correctional-grade materials capable of withstanding high-traffic, high-impact use.

3.5. Structural components must maintain integrity under continuous use in a correctional setting.

3.6. Surfaces must be resistant to scratching, graffiti, moisture, and cleaning chemicals commonly used in correctional facilities.

3.7. Electrical systems must use low-voltage, tamper-resistant components with concealed wiring.

3.8. The privacy booths will serve to provide clinicians and patients with a confidential space for face-to-face encounters.

They must enhance privacy and reduce noise transmission as reasonable safeguards to mitigate incidental disclosures pursuant to HIPAA, and they must meet all applicable safety and security standards for the detention facility.

3.9. The privacy booths shall be ADA compliant and comply with The Americans with Disabilities Act of 1990 (ADA) and related federal and state laws, which prohibit discrimination against individuals with disabilities. Title II of the ADA prohibits public entities from excluding any qualified individual with a disability from services or subjecting them to discrimination based on their disability.

3.9.1. The Sheriff's Office understands space is limited within the detention facility. If an ADA compliant privacy booth cannot be fitted within the designated workspace, the Vendor shall provide a non-ADA compliant equivalent to optimize the space within the designated area identified by the Sheriff's Office.

3.10. Vendor and vendor's staff shall adhere to existing detention facility rules and regulations. The Sheriff or his designee reserves the right to reject any vendor's staff from working in the detention facilities regardless of satisfactory background check results.

3.11. The Sheriff or his designee may remove any vendor's staff for violating the Sheriff's' Office Policy & Procedures, or for not meeting Sheriff's Office professional standards and expectations at any time. These policies and procedures are available to the public to view by visiting the San Diego County Sheriff's Office website.

3.12. Quantity and price shall be listed in the Pricing Schedule (attached below) for each item.

4. SPECIFIC REQUIREMENTS

4.1. Thirty (30) correctional-grade privacy booths

4.2. Dimensions shall not exceed: 95"W x 91"H x 46"D

4.3. Heavy-duty, correctional-grade material designed to withstand high-use environments.

4.4. Product must keep neutral colors on both interior and exterior surfaces including but not limited to beige, gray, tan and other subdued tones.

4.5. Scratch, impact, and graffiti resistant interior and exterior surfaces.

4.6. Fire-retardant materials meeting applicable local and federal codes.

4.7. Include correctional grade, rip, scratch, and tear resistant sound-dampening acoustics to maintain privacy.

4.8. Clear correctional-grade windows to allow staff observation without compromising audio privacy.

4.9. No ligature points.

4.10. Locking mechanism for incarcerated person door must be staff-controlled only.

4.11. Tamper proof doors and locking mechanism.

4.12. Integrated LED lighting with low-voltage power supply, standard 110V compatibility.

4.13. No modifications shall be made to existing electrical systems. Electrical connection shall be limited to plugging a factory-wired, manufacturer-provided power cord to an existing receptacle.

4.14. All wiring must be concealed and inaccessible to occupants.

4.15. The vendor shall make every effort to fit ADA-compliant privacy booths and orient each privacy booth to optimize the designated workspace identified by the Sheriff's Office.

4.15.1. If the designated workspace cannot accommodate an ADA-compliant privacy booth, a non-ADA-compliant privacy booth can be accepted. Non-ADA-compliant privacy booths will require written acceptance by the Sheriff's Office.

4.16. The entrance of each privacy booth shall be oriented in a way that is free of obstacles and provides easy in and out access.

4.17. Booths shall not be bolted, anchored, affixed, or otherwise permanently attached to the structure.

5. DELIVERY REQUIREMENTS

5.1. Vendor must provide delivery, assembly, and installation at each detention facility, to include, but not limited to:

San Diego Central Jail (SDCJ) (Booking Facility) 1173 Front Street, San Diego, CA 92101

Vista Detention Facility (VDF) (Booking Facility)

325 S. Melrose Drive, Vista, CA 92081

George Bailey Detention Facility (GBDF) 446 Alta Road, Ste. 5300 San Diego, CA 92158

Rock Mountain Detention Facility (RMDF)

446 Alta Road, Suite 5400 San Diego, CA 92158

Las Colinas Detention and Reentry Facility (LCDRF)

451 Riverview Parkway Santee, CA 92071

5.2. The Sheriff's Office reserves the right to add or remove any site(s) at any time during this Agreement.

5.3. ADA-compliant privacy booths shall be delivered, assembled, and installed at SDCJ, RMDF, and possibly at LCDRF.

Each facility shall be outfitted with at least two (2) ADA-compliant privacy booths each, as space allows. Quantity is subject to change based on space availability relative to vendor's privacy booth dimensions.

5.4. Installation must not disrupt detention facility operations and must be coordinated with facility administrative staff.

5.4.1. Contractor shall provide the following items, including but not limited to:

5.4.1.1. Project timelines,

5.4.1.2. Protocols; and

5.4.1.3. Contingency measures

5.5. Vendor must remove all packaging and debris upon completion.

5.6. Lead time shall not exceed thirty (30) days after receipt of order.

6. WARRANTIES AND RETURNS

6.1. A commercial warranty shall be included, and shall be the greater of the manufacturer's warranty, vendor-provided warranty, or the minimum warranty specified in equipment specifications section.

6.2. Vendor to provide warranty information with contact phone number for support and services per warranty.

6.3. The County shall be given credit for damaged and returned items within five (5) business days,

6.4. There shall be no restocking fee or other charges for returns of damaged or incorrect items.

7. INVOICING:

7.1. Invoices shall be sent by email to the COR and mailed to:

San Diego County Sheriff's Office, Medical Services Division Medical Services 5530 Overland Avenue, Suite 370 San Diego, CA 92123 Email: Jorge.Morales@sdsheriff.org mailto:Jorge.Morales@sdsheriff.org

F. PAYMENT SCHEDULE

Initial Term (Date of Award through November 15, 2026)

ITEM DESCRIPTION QUANTITY EACH PRICE EXTENDED Taxable?

(Y/N)

1 ADA-Compliant Correctional Privacy Booth 6 $ $

2 Non-ADA-Compliant Correctional Privacy Booth 24 $ $

3 Product Delivery/Shipping 1 $ $

4 Installation 30 $ $

Tax (if applicable) $

GRAND TOTAL $

Vendor shall provide specifications of both ADA-compliant and non-ADA-compliant privacy booths as part of their bid.

Specifications shall include information to confirm each privacy booth meets the requirements listed under Statement of Work, Section 4 Specific Requirements.

ADA-Compliant Correctional Privacy Booth

MAKE/MODEL:

MANUFACTURER:

LIST WARRANTY DURATION:

LEAD TIME:

Non-ADA-Compliant Correctional Privacy Booth

MAKE/MODEL:

MANUFACTURER:

LIST WARRANTY DURATION:

LEAD TIME:

G. AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Agreement, structured as follows:

Agreement

Exhibit A – Statement of Work Exhibit B – Insurance Requirements Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization.

DRAFT AGREEMENT

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between the County of San Diego, a political subdivision of the State of California (“County”) and [# enter full corporate title, business structure (obtain from contractor - e.g. “a California corporation,” “a California limited liability company,” “a California public benefit corporation”), located at (complete address)] (“Contractor”), with reference to the following facts:

RECITALS

A. Pursuant to the San Diego County Administrative Code section 401, the County’s Director of the Department of Purchasing and Contracting is authorized to award a contract for Medical Privacy Booths.

B. Contractor is specially trained and possesses certain skills, experience, education, and competency to perform these services.

C. The Chief Administrative Officer made a determination that Contractor can perform the services more economically and efficiently than the County, pursuant to section 703.10 of the County Charter.

D. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit A-1 [# include Contractor’s offer including final revisions as Exhibit A-1 where applicable; for RFB include Exhibit A-1 RFB ### including all addenda and attachments (incorporated herein by reference)],

• Exhibit B Insurance Requirements, and

• Exhibit C Payment Schedule.

E. In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C; and [# remove if not used] fifth (5th) Exhibit A-1.

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

ARTICLE 1

KEY PROVISIONS

1.1 CONTRACTOR: _____

1.2 SERVICES: Medical Privacy Booths

1.3 AGREEMENT TERM: This Agreement shall begin on the date of the last signature below and end upon completion and County acceptance of all deliverables under this Agreement.

1.4 COMPENSATION: Pursuant to Exhibit C, Article 4, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to exceed [# write out amount] ($######) (“Maximum Agreement Amount”). [#optional] Furthermore, compensation for the Initial Term and any Option Periods shall not exceed the amounts shown for the Initial Term or that Option Period shown in Exhibit C.

1.5 COR: The County designates the following individual as the Contracting Officer’s Representative (“COR”).

#Name and Title

#Address #Address

#Phone and email

1.6 CONTRACTOR’S REPRESENTATIVE: Contractor designates the following individual as the Contractor’s Representative.

#Name and Title #Address #Address

#Phone and email

ARTICLE 2

PERFORMANCE OF WORK

2.1 Statement of Work. Contractor shall perform the work described in the “Statement of Work” attached as Exhibit A to this Agreement, and by this reference incorporated herein, except for any work therein designated to be performed by County.

2.1.1 Evaluation Studies. Contractor shall participate as requested by the County in…