request for proposal professional svc.pdf

COMBINED SYNOPSIS-SOLICITATION – GENERAL RFP SB Set-Aside

Document Type: Pre-solicitation Notice

Set Aside: 100% Small Business

NAICS Code: 621399 Office of All Other Miscellaneous Health Practitioners

The USPFO for Virgin Islands intends to issue an Request for Proposal to award a single firm fixed- price contract for services, non-personal, to provide all plant, labor, transportation, materials, tools, equipment, appliances and supervision necessary for the Professional

Medical Services to be performed at Joint Forces Compound in Estate Bethlehem, St. Croix, USVI.. Services are (1) Dental Services, (1) Nurse Practitioner, (1) Psychological Health

Coordinator, (1) Social Worker.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the

Government for any payment may arise until funds are made available to the

Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The contract duration is 365 days after NTP. This project is set aside 100% for Small

Business. The North American Industry Classification (NAICS) Code is 621399, with a size standard of $8 million.

Your attention is directed to FAR Clause 52.219-14 (b) (4) LIMITATIONS ON

SUBCONTRACTING which states “By submission of an offer and execution of a contract, the Offeror /Contractor agrees that in performance of the contract the concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees”.

Proposals opening date is scheduled for on-or about 23 Sep 2020. Actual dates and times will be identified in the solicitation. Interested offerors must be registered in the System for

Award Management (SAM). To register go to www.sam.gov. You will need your DUNS number register. Instructions for registering are on the web page (there is no fee for registration). Please note that due to recent fraudulent activity, the process for fully activating (and updating) a registration at SAM has changed, and now requires the submission of a notarized letter to GSA. See the following link for additional information and the latest updates to this process: https://www.gsa.gov/samupdate.

The solicitation and associated information and the plans and specifications will be available only from the Beta.SAM.gov – Contracting Opportunities website on-line at https://beta.sam.gov/search?index=opp. Beta.sam.gov is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with Beta.sam.gov before accessing the system.

NO QUESTIONS BY TELEPHONE AS EVERYTHING MUST BE IN WRITING (EMAIL).

ITEM REQUIRED:

QTY 1

DENTIST

The Contractor shall provide all labor, supplies, materials and supervision necessary to provide the required services in support of Individual Medical Readiness (IMR) IAW the Performance

Work Statement (PWS) dated 4 Sep 2020

QTY 1

SOCIAL WORKER

The Contractor shall provide all labor, supplies, materials and supervision necessary to provide the required services in support of janitorial services IAW the Performance Work Statement

(PWS) dated 4 Sep 2020

NURSE PRACTITIONER

The Contractor shall provide all labor, supplies, materials and supervision necessary to provide

PSYCHOLOGICAL HEALTH PROFESSIONAL

The Contractor shall provide all labor, supplies, materials and supervision necessary to provide

CMRA

Report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via www.sam.gov no later than 31 Oct.

Period of performance is one year

Place of performance is St. Croix, USVI

Solicitation Provisions

Clauses may be accessed electronically in full text through https://www.acquisition.gov/browse/index/far

Contractors must be actively registered with the SAM.gov website.

Invoice required via Wide Area Work Flow (WAWF) at http://wawf.eb.mil

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-14 Service Contract Reporting Requirements OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

DEC 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.222-41 Service Contract Labor Standards AUG 2018

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.239-1 Privacy or Security Safeguards AUG 1996

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7000 Disclosure Of Information OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

http://wawf.eb.mil/

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

DEC 2019

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

DEC 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds

"will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--

REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

https://www.sam.gov/

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) The offer must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of

Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications

Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

https://assist.dla.mil/online/start/

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense

Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds

Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional

SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

FAR 52.212-1 Addendum

INSTRUCTIONS TO OFFERORS

1. INTRODUCTION

1.1. This Request for Proposal (RFP) is being issued in accordance with (IAW) FAR Parts 12 and 13 procedures. The Offeror’s proposal shall be submitted as outlined below. This will be a

Small Business Set-Aside acquisition utilizing 621399 Office of All Other Miscellaneous Health

Practitioners.

A single Firm Fixed Price (FFP) contract is contemplated to be awarded.

1.2. Wage Determinations - The National Guard has determined Service Contract Labor

Standards (SCLS) are not applicable to this acquisition.

1.3. Notice to the Offerors: Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available. The Government reserves the right to cancel this RFP, either before or after the closing date for receipt of proposals. In the event the Government cancels this RFP, the Government has no obligation to reimburse an

Offeror for any costs.

2. GENERAL INFORMATION

2.1. The Offeror’s proposal shall consist of three volumes. The Volumes are: I – Technical

Approach; II –Past Performance; III – Price and all Contractual Documents. Files shall not contain any classified data. The use of hyperlinks in proposals is prohibited. An Offeror's failure to provide the information specified below may result in that proposal not being considered for award. All supporting data required for development of the proposal shall be included or summarized in each proposal within the stated page limitations. Mere statements that the Offeror understands the requirements and can or will comply with the requirements without supporting information are not acceptable and may be reason for determining a proposal to be unacceptable.

Offerors are required to extend the validity of proposals for at least 60 calendar days from the due date of offers.

2.1.1. Submittal of Solicitation Questions

Questions concerning this RFP or requests for clarification shall be made in writing via email to the Contract Officer, Donna R Prock at donna.r.prock.mil@mail.mil. The due date for questions will be 11:00 AM AST on 15 SEP 2020. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFP, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: Professional Services for the Deputy State Surgeon Office, RFP No. W9127P20Q0003.

Reference: RFP Section ___, Paragraph(s) ____, Page(s) ____.

The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto the GPE Solicitation

Posting location (https://beta.sam.gov [formerly FBO.gov]).

2.1.2. Communications

The Government intends to evaluate proposals and award a contract without further communicating with the Offerors.

3. PROPOSAL SUBMISSION REQUIREMENTS: The following shall be submitted:

VOLUME LIMITATIONS

VOLUME I Technical Approach 30 pages

No page limit on Quality Control Plan or

OCI Mitigation Plan

VOLUME II Past Performance 15 pages total

At least 3 but not more than 5 references

(see paragraph 4.2, 4.2.1, 4.2.2 and 4.2.3.)

VOLUME III Price and Contractual Documents No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3.4. Proposal Files

mailto:donna.r.prock.mil@mail.mil https://beta.sam.gov/

3.4.1 Format. The submission shall be logically assembled and include a Table of Contents.

3.4.2 Restrictions. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the price evaluation shall be submitted in

Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007 (or later). Each file shall be labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable**

3.5. Proposal SUBMISSION

3.5.1 Proposal Due Date and Time. The entire proposal shall be submitted in via e-mail by 1:00

PM AST, 23 SEP 2020. Proposals shall be e-mailed to the Contract Officer at donna.r.prock.mil@mail.mil. Any proposal, modification, or revision received by the

Government after the proposal due date and time will be considered “late” and, at the

Government’s discretion, may not be considered.

4. PROPOSAL CONTENT

All information shall be confined to the volume/file. The Offeror shall confine submissions to essential matters, sufficient to define capabilities and provide an adequate basis for evaluation.

Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. The following shall be addressed:

4.1. Volume I – Technical Capability

In this volume, the Offeror shall provide sufficient information to describe their clear understanding of and capabilities to fully achieve all requirements outlined in the Performance

Work Statement (PWS). Describe proposed methods and processes to satisfy all PWS requirements, including tasks/functions to be performed, labor categories needed, experience and knowledge that personnel should have to perform the tasks/functions, and supplies/equipment required. This volume shall not exceed 30 pages.

4.2. Volume III – Past Performance

This volume shall contain past performance information regarding similar contracts. This volume requires at least 3 references but shall not exceed 5 references and 15 pages in total, excluding

Past Performance Questionnaire (PPQ) form(s) (RFP Attachment #1) or Contractor Performance

Assessment Reporting System (CPARS) report(s). However, a CPARS report is preferred as a response, if available, and a copy may be provided as a substitute for a response in lieu of a PPQ.

The prime Offeror shall submit at least two but no more than three past performance references.

In addition, the prime Offeror can submit up to two past performance references for each major subcontractor for recent performance. The total past performance references, including any major subcontractor references, shall not exceed five. A major subcontractor is defined as any subcontractor who will execute 25% or more of the expected workload. Recent past performance is defined as work performed not more than three years prior to the RFP due date.

mailto:donna.r.prock.mil@mail.mil

4.2.1. Section 1 – Contract/Task Order Descriptions. This section shall include the following information for each contract reference in the format below. Not to exceed one page in length for each contract/task order.

a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the same of the prime contractor and point of contact (POC) within the prime contractor organization (name, and current address, email address, and telephone and fax numbers).

b) Government (or industry) contracting activity, and current address, Procuring Contracting

Officer’s name, email address, telephone and fax numbers.

c) Government technical representative/Contracting Officer’s Representative (COR), and current e-mail address, telephone and fax numbers.

d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax numbers.

e) Contract/task order number and, in case of indefinite delivery/indefinite quantity (IDIQ) type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order

Numbers as well.

f) Contract/task order type (specific type such as fixed price (FP), cost reimbursement (CR), time and materials (T&M), etc.). In the case of Indefinite Delivery contracts/task order, indicate specific type (requirements, definite quantity, and indefinite quantity) and secondary contract type (FP, CR, T&M, etc.)). (For IDIQ contracts, only task orders actually performed can be submitted as a reference, with each counting as a past performance reference.)

g) Awarded price.

h) Final or projected final price.

i) Original delivery schedule, including dates of start and completion of work.

j) Final, or projected final, delivery schedule, including dates of start and completion of work.

k) Period of performance of the contract/task order.

4.2.2. Section 2 – Performance Narratives. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for

Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The

Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

4.2.3. Past Performance Questionnaire (RFP Attachment #1). For all contracts identified in

Section 1, Contract Descriptions, when a CPARS report is not available or does not exist, a Past

Performance Questionnaire must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The

POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal submission due date, to donna.r.prock.mil@mail.mil.

4.3. VOLUME III – Price and Contractual Documents

This volume shall consist of all information required to support proposed price. Certified cost and pricing data are not required; however, the Government reserves the right to request such data prior to award. All Offerors must submit their price proposal in accordance with the Price

Model (see RFP Attachment #2). The information submitted in this volume shall comply with the requirements set forth below. There are no page limitations for this volume.

4.3.1. Price

a) The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in this RFP.

b) In order to maintain a minimum level of commonality between proposals, each Offeror is required to complete in its entirety the Price Model. The price summary spreadsheets shall be provided for the base effort.

c) The Price Model spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable. The Offeror shall provide additional detail necessary to verify compliance with any applicable wage determination. Modifications to the labels of indirect rate categories and related formulas within the price model are permitted the extent necessary to conform to the Offeror’s accounting practices. The Offeror is solely responsible for the completion of the Price Model in its entirety and in a manner that reflects current, accurate, and complete information concerning proposed pricing.

d) For proposal preparation purposes, the expected contract award date is 25 September 2020.

e) If proposing subcontractor(s), the Offeror shall submit a complete breakdown of pricing by major subcontractor. A major subcontractor is defined as a member of the Offeror’s overall team who is expected to perform at least 25% or more of the proposed effort.

4.3.2. Contractual Documents: The Offeror shall submit the following in this volume:

a) Pricing information on letterhead with marked provisions and clauses as required in this solicitation.

b) Representations and Certifications (only required if changed from System for Award management (SAM) for both the FAR and DFARS portions of required information within the solicitation).

c) Offeror shall provide whether or not they intend to provide a discount for prompt payment.

d) Offeror shall provide their Tax Identification Number if the information cannot be found within the Offeror’s SAM.gov profile.

52.212-2 Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical capability, past performance and price IAW FAR part 15.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-2 Addendum

EVALUATION FOR AWARD

1. BASIS FOR AWARD

The award will be made based on the Lowest Price Technically Acceptable considering technical capability, past performance and price IAW FAR 13.5. To be considered for an award, the

Offeror must receive no less than an “Acceptable” rating for Technical Capability and a rating of no less than Acceptable for Past Performance.

2. EVALUATION CRITERIA

2.1. TECHNICAL APPROACH (VOLUME I) – The Government will evaluate the Offeror’s understanding of the requirements, proposed methods/processes to fully complete the requirements of the PWS and extent which the proposal considers, defines and satisfies the requirements of the solicitation. The below ratings and descriptions will be assigned for

Technical Approach.

Rating Rating Definition

Acceptable Technical approach meets requirements and indicates an adequate approach and understanding of the requirements.

Unacceptable

Technical approach does not meet requirements of the solicitation and is not awardable.

2.3. PAST PERFORMANCE (VOLUME II) – The Government will evaluate the Offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS. Past performance will be rated Very Relevant, Relevant, Somewhat

Relevant or Neutral. The combination of relevancy and recency, and performance documented by the information collected by the Government, will result in one of the following ratings:

Acceptable or No Confidence. In the case of Offerors for which there is no information on past contract performance or where past contract performance information is not available, the

Offeror will be rated neutral.

2.4. PRICE and CONTRACTUAL DOCUMENTS (VOLUME III) – Price evaluation will be conducted on the basis of fixed price. To be considered for evaluation, Offerors must proposal on all items/services listed in the solicitation and PWS. The Government will evaluate price reasonableness, completeness and balance for the fixed priced effort.

2.4.1. In evaluating “price reasonableness” the Government will focus on whether the price is too high to be considered fair and reasonable. The Government will also evaluate whether the price is too low, which may indicate the prospective Offeror does not understand the requirement or may be offering an unrealistically low price that successful performance under the contract may be negatively impacted. In terms of “completeness”, the Government will evaluate whether the price appears to cover all of the work identified in the PWS. In terms of “balance”, the

Government will evaluate whether the pricing is consistent throughout the term of the contract to include any options.

2.4.2. As part of the price evaluation, the Government will evaluate the Option to Extend

Services under FAR Clause 52.217-8 by adding one-half of the Offeror’s final option period price to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of the evaluation

(i.e. Total Evaluated Price) will include the base period, total of options, and one-half of the last year option price. Offerors are required only to price the base and the four one-year options.

Offerors shall not submit a price for the potential one-half year extension of services period.

2.4.3. Contractual documents will only be evaluated for compliance of submitted information required to be considered eligible for award. Non-compliant proposals will not be further evaluated and will not be further considered for award. Only Offerors whose proposals are determined to be compliant will move into the evaluation process.

--- End of FAR 52.212-2 Addendum ---

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (JUN 2020) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision--

“Covered telecommunications equipment or services” has the meaning provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13

CFR part 127. It automatically qualifies as a women-owned small business eligible under the

WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-

9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small…