REQUEST_FOR_PROPOSAL_FOR_LANDSCAPE_&_PARK_MAINTENANCE_SERVICES_FOR_SPORTS_COMPLEX_FACILITY.pdf

REQUEST FOR PROPOSAL (RFP)

2026-RFP-040

REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK

MAINTENANCE SERVICES FOR SPORTS COMPLEX FACILITY

City of Lake Forest

100 Civic Center Dr.

Lake Forest, CA 92630

RELEASE DATE: September 2, 2026

DEADLINE FOR QUESTIONS: September 24, 2026

RESPONSE DEADLINE: October 7, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lakeforestca https://secure.procurenow.com/portal/lakeforestca

City of Lake Forest

REQUEST FOR PROPOSAL (RFP)

REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK MAINTENANCE

SERVICES FOR SPORTS COMPLEX FACILITY

I. Introduction II. General Information

III. RFP - Proposal Requirements IV. Scope of Work V. Evaluation Details

VI. Evaluation Phases VII. General Provisions

VIII. Pricing Proposal IX. Vendor Questionnaire

Attachments:

A - LAKE FOREST_ MODEL Maintenance Services Documents 2022

B - EXAMPLE - SLOPE PLANTING DETAIL

C - TREE PLANTING DETAIL

D - SOIL TEST EXAMPLE - A17

E - IRRIGATION TEST EXAMPLE - A71

F - LAKE FOREST INTEGRATED PEST MANAGEMENT POLICY

Request for Proposal (RFP) #2026-RFP-040 Title: REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK MAINTENANCE SERVICES FOR SPORTS COMPLEX FACILITY

1. Introduction

1.1. Summary

REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK MAINTENANCE SERVICES FOR SPORTS COMPLEX

FACILITY

Landscape & Park Maintenance Services for Lake Forest Sports Complex Facility

1.2. Background

About the City

The City of Lake Forest is located in southern Orange County, California, in the area commonly referred to as the Saddleback Valley, with a population of approximately 85,000. It is the County's thirty-first city and the second largest city within the Saddleback Valley, encompassing 16.6 square miles. The City of

Lake Forest's fiscal year begins on July 1 and ends on June 30.

The City was incorporated in 1991, operates under the Council/Manager form of government and is considered a contract city. The five members of the City Council are elected by district. They serve staggered four-year terms, with the Mayor being selected annually from among the Council Members.

The Council meets on the first and third Tuesdays of each month.

City Hall is located at 100 Civic Center Drive, Lake Forest, California 92630. The telephone number is

(949) 461-3400, and the fax is (949) 461-3511. The City website address is http://www.lakeforestca.gov. The Sports Complex Facility is located at 28000 Rancho Parkway, Lake forest 92630.

Project Description

REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK MAINTENANCE SERVICES FOR SPORTS COMPLEX

FACILITY

The Lake Forest Sports Park/Complex (LFSP) is a 86-acre Sports Park and Recreation Center that opened in November 2014. The park itself covers 86.2 acres with 57 acres devoted to sports fields and a multi-functional recreation center. The featured amenities include: 5 baseball/softball diamonds, 100,000 square feet of common ground turf area for community events, 230,000 square foot natural grass area for organized sports, outdoor exercise equipment, 2 synthetic turf soccer fields, 2 outdoor basketball courts, 8 gazebo picnic structures, and 2 playgrounds/tot lots with a mix of engineered wood chips and resilient rubber surfaces and play equipment. The scope of work at LFSP includes: regularly scheduled landscape maintenance; managing the City’s irrigation system; landscape repairs; emergency responses;

aerating; dethatching; over-seeding all turf grass; tree management; refilling of dog waste bags, support for community events, backflow repairs and certification; and, providing pest and rodent control.

The services are for three years with two additional one-year options to extend the contract. The City anticipates awarding a contract with an initial term of January 1, 2027 to December 30, 2029. If the parties are unable to reach an agreement, the City, at its sole discretion, will not move forward with the renewal option and shall re-procure the work. The maintenance includes a contingency of $50k per year, or $150k for the three-year contract, for extra work and emergency repairs. The contractor will be http://www.lakeforestca.gov/ responsible to utilize the City's work order/asset management software for this project. The City utilizes

Vue Works for its work order software. Contractor will be required to provide their staff with adequate electronics to utilize the software with no additional compensation provided by the City.

1.3. Contact Information

Michael McConaha

Public Works Maintenance Manager

100 Civic Center Drive

Lake Forest, CA 92630

Email: mmcconaha@lakeforestca.gov

Phone: (949) 461-3575

Department:

Public Works

1.4. Timeline

The following timeline shows the anticipated schedule for the RFP. The City expects, but does not guarantee, the the contract award will be made by the City Council on the date indicated below. All schedules and timelines are subject to related and required approvals.

Release Project Date September 2, 2026

Pre-Proposal Meeting (Mandatory) September 15, 2026, 9:00am

Lake Forest Civic Center

100 Civic Center Drive

Lake Forest, CA 92630

Pre-proposal Requests for Clarification September 24, 2026, 4:00pm

Proposal Submission Deadline October 7, 2026, 4:00pm

Anticipated Council Date/City Manager

Approval

December 1, 2026

Anticipated Project Start Date January 1, 2027 mailto:mmcconaha@lakeforestca.gov tel:(949)461-3575

2. General Information

2.1. GENERAL REQUIREMENTS

The City of Lake Forest ("City") seeks proposals ("Proposals") from qualified firms ("Respondents") for

REQUEST FOR PROPOSAL FOR LANDSCAPE & PARK MAINTENANCE SERVICES FOR SPORTS COMPLEX

FACILITY.

Responses must conform with the requirements of this Request for Proposal ("RFP"). The City reserves the right to waive any irregularity in any proposal or to reject any proposal which does not comply with this RFP. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Selection of the proposer will be made solely by the City on criteria determined by the City.

The successful Respondent will be required to enter into an Agreement (incorporated herein as

Attachment A) which will include the requirements of this RFP as well as other requirements. By submitting a Proposal, the Respondent agrees to all of the terms of the RFP and Agreement. The City reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for

Proposal.

2.2. PROJECT DESCRIPTION

Project Description

The City is seeking landscape maintenance services for the Lake Forest Sports Complex.

The services are for three years with two additional one-year options to extend the contract. The City anticipates awarding a contract with an initial term of January 1, 2027 to December 30, 2029. If the parties are unable to reach an agreement, the City, at its sole discretion, will not move forward with the renewal option and shall re-procure the work.

2.3. PRE-PROPOSAL MEETING

Pre-Proposal Meeting (Mandatory)

The City will conduct a mandatory pre-proposal meeting at the Lake Forest City Hall, 100 Civic Center

Drive, Lake Forest, 92630 at 9:00 am on Tuesday, September 15, 2026.

2.4. REQUESTS FOR CLARIFICATIONS

All questions, requests for interpretations or clarifications, either administrative or technical must be requested via the City's eProcurement Q&A feature.

All written questions will be answered in writing and conveyed to all interested firms. Oral statements regarding this RFP by any persons should be considered unverified information unless confirmed in writing. To ensure a response, questions must be received before 4:00 pm on Thursday, September 24, 2026.

2.5. SCOPE OF REQUIRED SERVICES

Scope of Work

A detailed Scope of Work is provided under the Scope of Work section. The Respondent will be expected to fulfill, at a minimum, the services and technical requirements described in the Scope of Work. Upon final selection, the Scope of Work may be modified and refined during negotiations with the City.

Public Works Contractor Registration

If the scope of services to be provided include public works project as defined by Labor Code Section

1720, et seq. and 1770, et seq., then pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No proposal will be accepted nor any contract entered into without proof of the contractor's and subcontractors' current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Respondent and its subcontractors, of any tier, shall maintain active registration with the

Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code sections 1725.5 and 1771.1.

https://procurement.opengov.com/portal/lakeforestca/projects/286140/document?section=2758195 https://procurement.opengov.com/portal/lakeforestca/projects/286140/document?section=2758195

3. RFP - Proposal Requirements

3.1. PROPOSAL CONTENT

Respondent's Proposal shall be clear, accurate, and comprehensive. Excessive or irrelevant materials will not be favorably received. The content and sequence of the information contained in each copy of the proposal shall be as follows:

1. Summary Sheet o Include a fully-completed copy of the Summary Sheet included with this RFP (To be completed as part of the Vendor Questionnaire).

2. Table of Contents o Include a clear identification of the material by section and by page number.

3. Letter of Transmittal o Identify Respondent's legal name and contact information, including corporate office and local office address, telephone number, fax number, web site address, and e-mail address.

o Summarize key elements of the proposal. The letter must stipulate that the cost proposal will remain valid for a period of at least 180 days. The letter shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.

4. Key Personnel o Identify the names and specific qualifications, experience, and appropriate licenses held, if applicable, of the primary staff to be assigned to the project. Include a resume for all primary staff. Include any subconsultants which Respondent proposes to use for any portion of the services.

o Respondent shall also identify a Management Contact (Representative authorized to sign an agreement for your firm) and a Project Manager (person responsible for day-to-day management of he project). The successful Respondent may only change the Management

Contact, Project Manager, and other supporting staff and specialists with prior written permission of the City.

5. Project Management/Schedule o Provide a conceptual plan for services to the City that you believe are appropriate for the

City. Indicate features, skills and/or services which distinguish your firm and make it the better choice for the City. Indicate how the resources of your firm (e.g., number and type of personnel allocated by hours) will be allocated for this project. An example of an Allocation of Resources is provided below. A proposer may customize the resource allocation accordingly. Submittal of a project schedule is required as part of the Allocation of

Resources.

6. Scope of Work o Provide a detailed scope of services which reflects the Scope of Work described in this RFP.

Proposals must address all items set forth in Scope of Work section. Additional information which, in your opinion, should be included must be clearly identified.

7. Experience

1. List of Representative Projects - List of representative projects undertaken by Respondent in the last 5 years demonstrating experience in each category of the project. Identify the names of organizations, and names and telephone numbers of persons who can be contacted with regard to the services you have provided.

2. Current City Contracts - Identify all previous and current contracts with the City of Lake

Forest. Include a contact name, description of services, and dates of services performed.

3. Terminated Contracts - List all public agencies (not to include the City of Lake Forest) for which contracts were terminated in the last three years. Show names of organizations and names and telephone numbers of persons who can be contacted. Firms may provide a brief explanation of the reason(s) for termination(s).

8. Certificate of Proposal o Include a fully-completed copy of the Certificate of Proposal included with this RFP (To be completed as part of the Vendor Questionnaire).

9. Cost Proposal o Include a detailed cost proposal for each phase of work inclusive of all hourly rates, anticipated travel, and other incidental costs and charges. The cost proposal shall be submitted in a separate, sealed manner and marked "Cost Proposal” with Respondents name and shall be submitted electronically using the Cost Proposal submission feature using the City’s eProcurement site as identified in the Proposal Format Instructions below . If requested, the successful Respondent may be required to submit an electronic copy of the cost proposal using the eProcurement site Pricing Table feature, MS Word, Excel, or other format acceptable to the City.

Proposal Format

Proposals shall be organized, tabbed, and numbered in the order presented above. Proposals must include page numbers for all pages in the proposal.

3.2. SUBMITTAL INSTRUCTIONS

Proposals must be received via the City's eProcurement Portal at https://procurement.opengov.com/portal/lakeforestca no later than 4:00 pm on Wednesday, October

7, 2026.

https://procurement.opengov.com/portal/lakeforestca

4. Scope of Work

4.1. SCOPE OF SERVICES

APPENDIX A -

CITY OF LAKE FOREST

SPORTS COMPLEX

LANDSCAPE & PARK MAINTENANCE SERVICES

SCOPE OF SERVICES

DEFINITIONS

Whenever the following terms are used in this agreement, they shall have the following meaning:

A. "BID ITEM" - Individual items of work in the Contractor's proposal at an agreed Unit Price for the specified Item of Work.

B. "CITY" - The City of Lake Forest.

C. "CITY MANAGER" - The fully appointed City Manager of the City or his authorized representative.

D. "CONTRACTOR" - The managing individual of the contracting entity or his authorized employees or representatives.

E. "PUBLIC WORKS DIRECTOR"- The official designated as the Public Works

Director of City, or any of his authorized representatives.

F. "PUBLIC WORKS MANAGER"- The Public Works Director's designee for bidding, awarding and administering the Contractor's work under this agreement, or any of his authorized representatives.

G. "REPAIRS"- Work required to maintain the serviceability of all park facilities specified under this agreement that are outside the scope of the scheduled

Preventative Maintenance. Repair work must be authorized by the Public Works Manager prior to the Contractor performance. After hour's repair is, work outside of normal business hours as indicated in the Contractor's Proposed Cost of Services Chart and shall be compensated at the proposed Bid Item Rate for Cost of labor for demolition, installation, maintenance, and repairs.

STANDARDS OF WORK AND CONTRACTOR RESPONSIBILITY

1.01 The Contractor shall possess and maintain a C-27 General Landscape license through the term of the Contract. The Contractor shall perform the work described herein, in a thorough and professional manner, so that the City of Lake Forest is provided with reliable and high quality landscape maintenance at all times.

1.02 The Contractor shall furnish, at Contractor's own expense, all labor, tools, equipment, and materials necessary, unless specifically excluded herein, to perform, Removal, Installation, Maintenance and Repair work and Emergency, Holiday and "After Hours" work at the Bid Item price. Cost of parts shall be paid at the Contractor's invoice cost for parts and the percentage of markup indicated in this proposal. The Contractor shall attach all receipts to said invoices for review prior to payment. In the absences of a receipt, the invoice will not be paid.

1.03 The Contractor's forces shall leave work areas free of all dirt, litter, or other materials utilized to perform landscape maintenance. The Contractor shall erect barricades, warning signs, and any other devices to prevent unauthorized access by the public or unauthorized City staff to work areas.

1.04 Landscape Maintenance shall be performed in accordance with all accepted standards for landscape installation, removal, maintenance, and repair work to the satisfaction of the City. Contractor shall immediately respond when notified by City to correct unsatisfactory work at no additional charge.

1.05 The Contractor shall maintain individual installation, removal, repair and maintenance logs for both routine and emergency work listing all work performed under this agreement, referred to hereinafter as "repair and maintenance logs" or "logs" for short. These repair and maintenance logs shall be emailed to Public Works Manager or designee and kept in a designated area on each site. Logs shall indicate the date of service, time of service, service performed, the superintendent and the crew performing the work and any other information that may affect current or future maintenance of the City facilities. The Contractor shall report these locations, by address, to City's Public Works Manager, or designee, within 24 hours. (Deductions may be made from the Contractor's payments if maintenance and repair tasks are not reported to City within the time allowed.)

1.06 The Contractor shall, during the term of this Contract, respond to all emergency phone calls to the satisfaction of the Public Works Manager, within one (1) hours of notification. Failure to comply with this requirement may result in a reduction in payment to the Contractor as determined appropriate by the Public Works Manager.

1.07 Contractor shall, during the term of this Contract, respond to requests for repairs, or emergency repairs as required, twenty-four (24) hours per day, seven (7) days per week, including holidays, by dispatching required staff to the site within two hours of notification.

1.08 The City shall provide access to all areas to be serviced by the

Contractor.

The Contractor shall not be held responsible for damage, should access be denied or not provided by the City.

1.09 The City reserves the right to procure landscape maintenance services from other vendors, as the City deems appropriate.

1.10 Failure to meet the requirements under this Contract may result in a deduction of pay.

2.00 SCOPE OF MAINTENANCE SERVICES

2.01 The service areas, hours of operation, frequencies of service and equipment under the provisions of this Contract include furnishing all labor and equipment necessary to maintain sports fields and general park maintenance at the Lake Forest Sports Complex. Duties include, but are not limited to, trash collection, cleaning, Rototilling, laser leveling, pressure washing, dragging, maintaining synthetic and grass turf, in-field maintenance, ground cover, shrubs, vines, and trees up to 15', maintenance of mitigation areas, maintaining and repairing irrigation systems, apply paint, lacquers, water proofing, anti-graffiti coating, maintaining and repairing restrooms and all park appurtenances (I.E.

shade structures, benches, tables, bbq’s, etc.) and providing weed and pest control.

2.01.1 GENERAL/DAILY MAINTENANCE

Unit price for Cost Proposal Item #1 should be inclusive of the following tasks:

1. The daily removal of all trash such as paper, cans, bottles, broken glass, animal feces, and any out-of-place or discarded items and debris.

2. The daily emptying of recycle and trash containers before noon into the Sports Park trash and recycling bins.

3. The daily removal of any dead plant material or debris.

4. The daily removal of fallen plant material such as hanging or fallen tree limbs, leaves, branches, and tree bark.

5. Weed removal on daily basis and weed spraying at appropriate intervals, specified in the annual schedule

6. All material which is picked up during cleaning shall be disposed of by the Contractor in a lawful manner. All green waste must be disposed of daily and landfill diversion reports submitted by weight to the City on a monthly basis.

7. Inspect playground equipment daily and pressure wash all equipment on weekly basis.

8. Submit daily forms and photos of any damage identified to Public

Works Manager.

9. Clean, rake and level playground wood chips daily, rototill wood chips monthly.

10. Daily removal of graffiti.

11. Daily removal of leaf litter or other debris from sports courts and water broom and remove excess water with rubber roller from all sports courts

12. Sidewalk and all hard surfaces need to be cleaned/blown daily,

13. Daily refill of doggy waste bag stations.

14. Annual back-flow testing.

15. Weekly water meter reading and allocation report monitoring.

16. Annual calendar provided of special activities, which includes those actions not consider routine maintenance.

17. Monthly reports for pesticides, fertilizers, mulch, and green waste.

18. Annual relocation of temporary fencing for renovations.

19. Weekly water meter readings and reporting of water allocations.

Specialty Areas

All play and sports equipment shall be inspected for vandalism, safety hazards and serviceability daily. All deficiencies shall be reported in writing immediately to the Public Works Manager. Play equipment shall be pressure washed on a weekly basis or as directed by the Public Works Manager.

Engineered Wood Fiber/ Playground Chips

A. Rototill all Engineered Wood Fiber areas monthly or when instructed by the Public Works Manager. Wood fiber shall be replenished by contractors as necessary to maintain optimum levels as required by NPSI requirements. Replacement wood fiber must be weed-free and certified for playground use as approved by the Public Works Manager.

B. Level all playground areas daily and rototill by the 10th of every month or when directed by the Public Works Manager.

C. All areas should be kept weed free on a daily basis.

D. All areas should be kept trash and debris free on a daily basis.

E. If at any time, due to inclement weather or other causes, the Engineered Wood fiber areas become flooded and there is standing water, it will be the contractor's responsibility to remove water immediately.

F. No foreign debris (sand, soil, etc.) should be allowed to mix with engineered wood fiber surfacing.

G. Engineered wood fiber areas are required to be inspected daily for metal and glass objects (razor blades, nails, broken glass, etc.)

H. Contractor will be required to refill wood fiber chips as requested by Public

Works Manager.

Rubberized Surface Areas

A. All areas shall be maintained weed free on a daily basis

B. All areas shall be kept trash and debris free on a daily basis

C. All areas shall be cleaned daily. Method of cleaning to be approved by the Public Works Manager. IE: water, broom, blower, pressure washer etc. Any damage to rubber playground surfaces must be reported to the Public Works Manager immediately.

Hard Surface Areas

• These areas shall include concrete sidewalks, softball courts, basketball courts, A.C. walkways, decomposed granite walkways/areas, etc.

B. All areas shall be blown or swept daily to remove all deposits of gum, silt and/or sand. Hazardous materials and substances will be removed immediately.

C. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times.

D. All spills and gum shall be removed daily.

E. Cracks and crevices shall be kept free of weeds at all times. Contractor will be required to paint any sidewalk trip hazards in fluorescent orange paint immediately when discovered.

F. Once a week all areas, as designated by the Public Works Manager, shall be thoroughly cleaned by pressure washed or other maintenance practices as needed.

G. Special emphasis shall be placed on chemical edging along all trails to prevent damage by vegetation. All such damage shall be repaired at the Contractor's expense.

Failure to comply with the scope of work for General/Daily Maintenance shall be

$400 per incident per day.

2.01.2 GENERAL FACILITY OPERATIONS

A. All drinking fountains shall be kept clean and operational at all times.

B. Minor repairs, including, but not limited to, unclogging drains, replacing damaged or broken parts, shall be included in the bid price for these services.

C. All repairs shall be completed within twenty-four (24) hours after damage is reported or noticed.

D. Every instance of damage shall be reported to the Public Works

Manager in writing.

E. If replacement of drinking fountains are required, a cost proposal shall be submitted for approval before replacement work is performed.

F. The City reserves the right to procure replacement of drinking fountains from other contractors.

G. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by

Contractor's operations and at other times as required or as directed.

H. All leaves, paper, and debris shall be removed from landscaped areas and disposed of off-site daily.

I. All barbecue grills shall be emptied of all ashes at the beginning and ending of the regular work day.

J. All security and sports area lighting shall be inspected daily, and damaged or malfunctioning equipment shall be reported to the Public Works Manager.

K. At no time will the Contractor be allowed to blow grass cuttings/debris into public streets or gutters without being swept or vacuumed clean. Debris generated from adjacent maintained landscape areas shall be the responsibility of the Contractor to remove, (i.e., sidewalks, streets, gutters).

L. All water quality BMP's must be followed when working near storm drain facilities.

Failure to comply with the scope of work for General Facility Operations shall be

2.01.3 WEED CONTROL

1. Unit price for Cost Proposal Item #2 should be inclusive of the following

2. All weeds shall be removed upon sight, on a daily basis.

Planters, all mitigation areas, non-concrete walkways, i.e.: decomposed granite, natural soil and asphalt, sidewalk expansion joints, planting beds, shall be kept free of grass and weeds at all times. Contractor will provide an annual weed and pest control recommendation before each calendar year and before use.

3. Turf grass and synthetic turf areas shall be maintained in a weed free manner at all times.

• Common reed (Arundo Donax) will be 100% controlled due to its fast growth and invasiveness.

4. As scheduled and when requested by the Public Works Manager, the Contractor shall spray weeds with herbicide for weed control at no additional cost to the City. Weed control is the responsibility of the Contractor. Any pre-emergent or post-emergent herbicide used will be considered a management tool and the cost will not be reimbursed by the City. Contractor shall provide City with alternatives and costs that do not contain glyphosate. Any change from using glyphosate will be negotiated during the term of the agreement.

5. Monthly, the Contractor shall complete and furnish copies of an herbicide application log to the City.

6. The Contractor shall submit an annual spraying schedule to the Public Works Manager before start of any work. The Contractor will also submit a recommendation by a licensed pest control advisor naming the herbicide proposed for use, where and how it is to be applied, including acreage, and a copy of the product label and any applicable S.D.S. (safety data sheets) information. Any changes to the annual schedule and the type of product will need to be authorized by City prior to application. Any application will require appropriate on-site posting as approved by the Public Works Manager.

7. The Contractor shall be responsible for the results of application of all herbicides and chemicals. Plants killed or severely damaged by the use of herbicides shall be replaced at no cost to the City, with the nearest size nursery stock available to the size of the dead or severely damaged plant.

The soil in the area of the affected plant(s) and planting pit shall be treated with activated charcoal and other soil amendments that may be required to enhance the potential survival and growth of the existing or replacement plants. The treatment and materials must be approved by the City and shall be furnished at no cost to the City. All replacements must be

·made within fifteen days upon discovery by the Contractor and/or the City.

8. Weed Control of Paved Surfaces: Contractor shall be responsible for controlling, by mechanical or chemical means, weeds growing in cracks, or expansion joints, and areas contiguous to the City Public Landscape. No dyes shall be used when applying liquid weed control to paved surfaces.

9. Weed Control of Landscaped Areas:

A. A regular program of chemical application shall be used to prevent or control weed growth, supplemented by hand removal of noxious weeds or grasses as necessary. Weeds allowed to grow taller than two inches in planter areas will be removed by hand and not sprayed.

Any "non-target" or "desirable" plant material un-intentionally sprayed or removed during manual weeding shall be replaced at contractor's expense.

1) A selective/systemic herbicide shall be employed to control broadleaf and all other weeds as required to maintain turf in a completely weed free condition without injury to turf.

a) Weeds not killed with herbicides shall be removed manually.

However, manual weed control shall not be substituted for herbicide applications.

2) In addition, turf grass areas shall be treated as follows:

a) Between January 15 and February 15, a pre emergent crabgrass and goose grass control shall be applied to all turf areas.

b) As needed a broad spectrum fungicide shall be applied at the manufacturer's recommended coverage rate.

3) All planter and landscape areas are to be weed free at all times. If weeds are found, a deduction may be imposed.

B. All restricted chemicals to be used to control weeds shall be approved by the Public Works Manager prior to use. A written recommendation of the proposed restricted chemicals to be prepared by a licensed California Pest Control Advisor accompanied by a Notice of Intent to apply restricted/non restricted materials form prepared by a licensed Pest Control Operator shall be submitted to the Public Works Manager a minimum of 14 days prior to intended use. Additionally, Contractor shall notify the Orange County Department of Agriculture a minimum of 48 hours prior to intended use. No work shall begin until the Public Works Manager's written approval is obtained.

1) Written recommendation shall include the following information:

a) Owner or operator of the property to be treated;

b) Location of property to be treated;

c) Commodity, crop, or site to be treated;

d) Total acreage or units to be treated;

e) Identification of weed(s) or pest(s) to be controlled by recognized common name;

f) Name of each herbicide or device recommended or description of method recommended;

g) Dosage rate per acre or other units;

h) Warning of the possibility of damages by the application from hazards that are known to exist; and

i) Signature and address of the person making the recommendation, the date, and the name of the employer.

2) Chemicals shall be applied only by persons possessing a valid California Pest Control Operators License or Certificate in the appropriate category. Application shall be in accordance with all governing regulations. Records of all written recommendations and operations stating dates, times, methods of application, approved Notice of Intent to apply restricted/non-restricted materials, weather conditions at the time of application, and applicator's name shall be made and retained in an active file for a minimum of 1 year. The Public Works Manager shall have access to those files as required. After this period, they shall be retained in accordance with Orange County Department of Agriculture Regulations.

3) Contractor shall calibrate all chemical application equipment prior to each use to insure chemicals are applied at the rate specified in the written recommendation.

4) All rubber hoses shall be made of neoprene rubber or equivalent material; shall be free of cracks; shall not be weathered, worn, or rotted; and shall be equipped with quick connectors or fittings which shall provide a water tight connection to prevent any leakage of chemicals from the point of connection to spray equipment.

5) All pressurized spray equipment, when in use, shall be kept in a state of good repair, safe to operate and shall be equipped with appropriate pressure relief valves. All spray nozzles shall be free of any foreign particles to allow proper control of rate, uniformity, thoroughness, and safety of application.

6) All chemical spraying operations shall be performed under acceptable climatic conditions to be determined by the Public Works Manager in such a manner to limit drift to twelve (12) inches. All precautionary measures necessary shall be employed to insure public safety since all areas will be open to public access during application.

7) All equipment used to perform chemical application shall be thoroughly cleaned when necessary to prevent injury to persons, plants, or animals from residue of materials previously used in the equipment. Equipment shall be cleaned in accordance with the procedure recommended on the label.

C. Non-restricted chemicals shall be used whenever possible to perform weed control in turf and landscape areas.

D. The Contractor shall not be allowed to use the restricted chemicals 2,4- D and Dicamba without submitting a written recommendation by a California Pest Control Advisor.

1) Prior to application, Pest Control Operator shall read product label, identify weed pests in area to be sprayed, and identify environmental hazards such as waterways, eating and food preparation areas, sensitive ornamentals, production agricultural sites and take all precautionary measures necessary to prevent contamination of these areas.

2) Equipment used to apply 2,4-D and Dicamba shall consist of waterproof gloves, waterproof boots, respirator, coveralls, goggles, accurate measuring device, and spray equipment. To minimize drift, a spray thickener may be required.

3) Operator shall not apply 2,4-D or Dicamba during excessively hot, dry, or windy periods. Irrigation systems shall not be operated for a minimum of 24 hours after chemicals have been applied.

Operator shall spray all target plants to wet. No chemicals shall be applied within the drip line of any ornamental shrub or trees.

4) Upon completion of 2,4-D or Dicamba chemical spray, or any other pesticide application, the area treated should not be re-entered until the spray has dried. Contractor shall be responsible for any on-site signage, posting as well as monitoring access during the chemical drying period.

Failure to comply with the scope of work for Weed Control shall be $400 per incident per day.

2.01.4 GENERAL TURF GRASS MAINTENANCE Mowing

1. Unit price for Cost Proposal Item #3 should be inclusive of the following

2. All general turf areas shall be mowed between one to two times per week per the applications schedule provided in the appendix. Failure to provide a weekly mowing shall result in a performance deduction. The "1/3" rule (no more than one-third of the total length of the leaf blade shall be removed with any single mowing shall be followed as closely as possible to minimize mowing stress to the turf grass. If more than 1/3 of the blade height is required to be mowed, then the contractor will be responsible for any extra mowing at no extra cost to the City.

3. Work shall be performed on the same day each week. Initial weekly schedule must be submitted and any changes must be approved by the Public Works Manager prior to implementation.

4. All mowing missed due to inclement weather or ground conditions from such weather shall be rescheduled and completed within three working days. If adverse weather or ground conditions persist, the Public Works Manager may change annual schedule.

5. Cutting heights shall be adjusted to the type of grass in accordance with the following:

Bermuda/Bluegrass/Rye Mix

(Spring)(Summer)(Fall) ¾ tp 1 inch

(Winter) 1 ½ inch

Sportsfield playing areas:

Bermuda/Bluegrass/Rye Mix (Spring)(Summer)(Fall) ½ inch to ¾ inch

(Winter) 1 ½ inch

6. All warm season grasses, including Bermuda, Kikuyu and St. Augustine, shall be mowed with a power-driven 7-blade reel type mower. Bluegrass and Fescue may be mowed with either power-driven reel type or rotary type mowers. All equipment shall be adjusted to the proper cutting heights. The mowers shall be maintained and sharpened to provide a smooth even cut without tearing of the leaf blade. The reel or blade adjustment shall provide a uniform, level cut without ridges or depressions.

7. When conducting "rotary type" mowing activities in Lake Forest Sports Park a mulching deck and mulching blade rotary mower shall be utilized. Contractor shall take special care to completely mulch all grass clippings so as not to leave corn rows or piles of clippings behind. If clippings cannot be completely mulched then they will need to be removed the same day they are cut.

8. All trash, landscape litter and paper products shall be removed before mowing begins and will not be run over by mowing equipment. All grass, leaves, and other debris shall be removed and disposed of off site, in a lawful manner, at the completion of the mowing cycle.

9. All portable obstructions, such as picnic tables and trash containers shall be moved in order to mow all portions of turf.

10. All walkways, roadways, trails, or other areas dirtied by mowing operations shall be cleaned and all debris disposed of off-site prior to the completion of that day's mowing operations or the end of the day, whichever occurs first.

11. Irrigation: A regular, deep watering program shall be accomplished to give the best results. The established turf should not be allowed to dry beyond 50% of the soil water holding field capacity between watering. At a minimum, omit irrigation the night prior to turf mowing. Contractor shall not irrigate Friday night, Saturday morning, Saturday night or Sunday morning unless absolutely necessary.

Contractor shall obtain approval from the Public Works Manager before any weekend watering occurs.

12. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles located within the turf areas such as irrigation heads, irrigation valve boxes, quick couplers/boxes, electrical boxes or fixtures. Do not mow areas that are wet. Alternate mowing patterns whenever possible to prevent wheel ruts. If ruts are made, or damages incurred, Contractor will immediately schedule repairs at their expense.

13. Contract shall annually provide nine soil test for the fields, seven soil tests for the slopes/planters, and one irrigation water analysis test. (See attached example).

Renovation. Aeration. and dethatching:

1. All regular/non sportsfield turf areas shall be aerated twice to reduce compaction/ stress conditions, which will offer greater water penetration and reduce runoff. In those areas, when soil condition is poor, top-dress may be required by the Public Works Manager. All sports field turf shall be aerated on a monthly basis to reduce compaction and stress.

2. Aeration shall be accomplished by removing 3/4" diameter by three-inch deep cores at a maximum spacing of six inches by use of a mechanical aeration machine. Contractor shall aerate entire area first in one direction (east to west), then repeat the operation in the opposing direction (north to south). All cores shall be removed from the turf and disposed of off-site the same day. Contractor shall be responsible for the marking of all irrigation heads, valve boxes, quick coupling boxes, electrical boxes and any other in ground equipment that could be damaged by the Aerator tines. Should any of the above equipment get damaged during the aeration process contractor shall be responsible for immediate replacement and repairs at contractor's expense.

3. All turf areas shall be dethatched once per year between September 15th and

October 15th, or as directed by the Public Works Manager.

a) Dethatching shall be accomplished by use of "vertical cut type" dethatch machine. The vertical cutting machine shall be set at a depth to penetrate ¼” below thatch layer into the soil.

b) All thatch and debris shall be picked up and disposed of off-site prior to the end of the work day. After clean-up, mow turf at regular cutting height.

c) All walkways, roadways, trails, landscaped areas, or other areas soiled by dethatching operations shall be cleaned and all debris disposed of off-site prior to the completion of this operation or the end of the day, whichever occurs first.

Refurbishment of Turf grass

Turf areas which have thinned out due to the shading effect of trees and structures, and by foot traffic will be reseeded with an approved grass seed to restore thinning areas or re-sod as directed. Contractor shall re-sod 100,000 square feet of turf grass area on an annual basis per contract. The City shall determine the locations and quantities for re-sodding efforts. The cost for the annual re-sodding effort shall be included in the various cost proposal bid items for turf maintenance and no additional compensation will be allowed. Contractor shall use "Coachella Bermuda" type sod.

Winter Over seeding of All Turf Areas

1. Upon the completion of dethatching all creeping-type grass areas in the fall, winter over seeding of all turf areas will be required. All Bermuda grasses will be lowered in two continuous stages by mowing with mowers that have sharp, properly adjusted cutting units. This process will be done until grass height is at 1/2". After the Bermuda grass is lowered, the entire area will be vacuumed. Contractor shall sow perennial rye grass at the rate of 10 lbs per 1000 square feet or as approved by the Public Works Manager.

2. Lake Forest Sports Complex have various types of grass (i.e.: Bermuda Grass, Kikuyu Grass, Fescue Grass, Hybrid Blue Grass, etc.). and will be over seeded using the "Perenial Rye Grass” or “Grand Slam FS” grass seed or an approved equal.

3. Fertilize all grass areas to be over seeded. Broadcast 6-24-24 XB fertilizer at the rate of 8 lbs per 1000 square feet or approved equal. Apply fertilizers by constant flow P.T.O. driven rotary spreaders when applicable or walk behind cyclone spreaders in smaller areas.

4. Immediately after dethatching operations with a verticutter. The area will be aerated. These two processes will be followed by motor driven vacuum to remove all grass clippings and thatch. Perform reseeding operations when soil is dry and when winds do not exceed 5 miles per hour velocity. Apply seed with a rotary or drop type spreader. Install seed evenly by sowing equal quantities in two directions, at right angles to each other.

5. Cultivate bare areas and aerate compacted areas thoroughly. Where substantial, but thin turf remains, rake, aerate if compacted, and cultivate soil.

6. Remove diseased or unsatisfactory turf areas; do not bury into soil.

Remove top soil containing foreign materials, i.e., gas/oil drippings, stones, gravel, debris, etc.

7. Topdressing, when applicable, shall be applied with materials and methods approved by Public Works Manager.

8. Maintain over seeded turf areas until successful seed germination and complete establishment of turf has taken place. Over seeded areas will be maintained until inspection and acceptance by the City.

9. After preparation and over seeding have been completed, the area will be watered.

Watering will be three (3) to four (4) times each day, or as necessary in combination with appropriate run time sufficient to maintain even moisture at a depth of 1/2" during daylight hours.

10. When the perennial rye grass approaches a height of 2", the first mowing will be done. The grass clippings will be checked for root pulling on the first pass or two. If this happens, the Contractor will readjust his/her mowers and check the blades for sharpness. Contractor may use rotary mowers on over seeded turf

11. The rye grass over seeding will be completely established by

November

12. After first mowing, and subsequently thereafter, fertilize with 1 lb.

N/1000 SF through the winter fertilization period.

Reseeding

1. All bare, worn, or sparse areas in the turf shall be reseeded to reestablish turf to an acceptable condition annually April 1 and April 30 or as required to maintain adequate appearance, as determined by the Public Works Manager. All sports turf areas shall be seeded with Perennial Rye seed during the Summerfield closure (June - August) in addition to the sod and sports field renovations.

2. Reseeding shall be performed in accordance with the following criteria:

a) All areas to be reseeded shall be raked or vericut to remove all thatch and to provide a rough (scarified) seedbed suitable for seeding.

b) Areas to be reseeded shall be fertilized to provide 1 lb. pound of nitrogen per 1,000 square feet. Chemical formulation of fertilizer to be used shall be 10- 10-10 unless otherwise specified by the Public Works Manager.

c) Grass seed shall be applied at the rate specified on the label for the type of seed being used for reseeding. Seed quality shall meet the following criteria:

i) Minimum purity shall be 98% weed free for all grasses.

ii) Minimum germination rate shall be 85% for all grasses.

iii) No seeds shall be applied without prior verification of seed quality by the Public Works Manager.

iv) All seeding equipment shall be calibrated to deliver the desired seeding rate for the specific species or seed mixture to be used prior to each reseeding operation.·

v) Once seed has been applied, Contractor shall cover all seed and firm the soil with a water ballast roller either empty or partially filled depending upon soil conditions. Seed shall be lightly covered with mulch to prevent erosion and reduce evaporation of soil moisture.

3. Due to extensive scheduling of sports fields in certain areas, reseeding may be required which far exceeds the normal wear usage. Under these circumstances, the Public Works Manager may determine the reseeding needed is beyond the normal reseeding contractual requirements and shall be performed as Extra Work.

If the reseeding operation is determined to be Extra Work, the Contractor shall submit a written cost proposal and obtain all authorizations in accordance with the Extra Work provisions of this contract.

Edging

1. All turf grass borders shall be neatly and uniformly edged or trimmed on the same schedule as the mowing operations, unless otherwise specified.

2. Mechanical methods shall be used except where physically impossible, impractical, or around trees. Turf growth around all trees shall be controlled by applying mulch not to exceed 3 feet from the trunk. String trimmers will not be permitted. All edging is to be completed with a fixed blade edger.

3. Chemical application shall also be used on areas such as along asphalt trails/paths, fence lines, etc., but not on the field areas. Do not use around sprinkler heads, around sports field equipment valve boxes, electrical boxes or along sidewalks. Contractor is responsible for any and all chemical translocation and damage caused to non-target plant material. The contractor will replace any plant material that is damaged or killed as a result of his application of chemical treatments.

4. Prior to application of chemicals, all areas shall be trimmed to the proper mow heights.

5. Contractor shall use only non-restricted chemicals to perform chemical edging.

Chemicals shall be recommended by a licensed Pest Control Advisor and approved by the City prior to use. A Notice of Intent to apply non-restricted/restricted materials form shall be completed and submitted to the City a minimum of fourteen (14) days prior to intended use. Notice of Intent form shall be provided by City. No work shall begin until written approval is obtained from the Public Works Manager.

6. Chemicals shall be applied only by persons possessing a valid California Pest Control Operator's License or Qualified Applicators Certificate. Records of all chemical application operations, authorizations stating dates, times, methods of applications, chemical formulations, weather conditions at the time of application, and applicator's name shall be made and retained in an active file for a minimum of one (1) year. After this period, records shall be retained in accordance with Orange County Department of Agriculture regulations.

7. Chemical edging shall be restricted to a four inch wide strip around buildings, asphalt trails/paths, and other projections. Only use mechanical edging or borders, around tree trunks, and sports field equipment and fence lines.

8. Chemical edging shall be performed a minimum of once every 60 days.

9. All walkways, roadways, trails, or other areas dirtied by edging operations shall be cleaned and all debris disposed of off-site prior to the completion of that day's edging operations or by the end of the day, whichever occurs first.

Failure to comply with the scope of work for General Turf Grass Maintenance shall be $400 per incident per day.

2.01.5 SYNTHETIC TURF GRASS MAINTENANCE

• Unit price for Cost Proposal Item #4 should be inclusive of the following tasks:

• Remove surface Trash and Debris Daily/per site

• Sweep and weed removal Daily/per site

• Brushing and Raking Weekly per site

• Fiber/Infill Monitor Weekly per site

2. Contractor shall maintain the City of Lake Forest Sport Park's synthetic grass systems athletic fields in accordance with manufacturers' care guidelines.

3. Contractor shall ensure that the Manufacturer Maintenance Guidelines are read and understood by all personnel involved in the care of the synthetic sports field and that the Manufacturer Maintenance…