REQ-DASOBO-00196810_GenasysSaaS_OEM_Approved.pdf

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REQUEST FOR SPECIAL PROCUREMENT (SP) No. REQ-DASOBO-00196810

PART A. Requesting Agency must complete Items 1 through 13.

1. Requesting Agency Name: The Department of Administrative Services, State Procurement Services (DAS SPS) on behalf of the Oregon Department of Emergency Management (OEM)

2. Date of Request: May 7, 2026 3. Agency Number: 10700 OBO 258000

4. Agency Contact Name: Rachel Smith 5. Phone: 971-707-0263

6. Type of Request: ___ Class Special Procurement X Contract-specific Special Procurement

7. Time Period Requested: From: Upon Approval To: July 18, 2029

8. Total Estimated Cost: $1,440,400

Note: With approval from DAS, the cumulative Total Estimated Cost of the contract will be $3,680,800.

9. Title: Supplies and/or Services to be acquired: Genasys Zone-Based Evacuation Management Software as a Service (SaaS), also known as Genasys Protect EVAC (Solution), (formerly known as Zonehaven); a subscription-based, cloud-hosted service, additional renewals and related services (Services)

10. Request, Background, Current Need, and Proposed Contracting Procedure:

a. Request:

DAS SPS, on behalf of OEM, requests approval of SP No. REQ-DASOBO-00196810 to amend Contract No. PO-10000-00042594 (ODHS #183582-0) (Contract) with Genasys Inc., to replace ODHS, with DAS SPS on behalf of the OEM, as the State agency holding the Contract. This may also result in a change to the Contract number. OEM will be the State agency responsible for contract administration, payment, governance, and continuation of the Genasys Protect EVAC Services through the existing contract term.

b. Background:

On June 12, 2024, ODHS executed a Sole-Source Determination Notice #S-10000-00010715 to direct award Contract No. PO-10000-00042594 (ODHS #183582-0). These Services were to enable its Office of Resilience and Emergency Management (OREM) to achieve specific business and Agency mission objectives to protect people in Oregon during disasters, which also had mutual benefit to OEM and other State agencies with Emergency Support Function (ESF) roles under the Comprehensive Emergency Management Plan (CEMP). Services were to be used by ODHS’ OREM to fulfill its duties under the State’s emergency plan, to support emergency management and evacuation decisions and to facilitate communication with collaborators and the public. The Contract was awarded to Genasys, Inc., and was effective

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July 18, 2024 for an initial not-to-exceed (NTE) compensation of $3,680,800, expiring July 18, 2029. OEM engaged via an Inter-Agency Agreement (IAA) (OREM #186166) with ODHS (OEM #2025203) to promote collaboration and facilitate payment related to the Genasys system.

For additional historical and background information see SP Attachment_1, Original Sole

Source No. S-10000-00010715

c. Current Need:

Continuing Services directly between OEM and Genasys, Inc., is necessary to enable OEM to continue to maintain critical services during disasters and to support emergency evacuations in Oregon. The requested amendment will align contract administration with OEM’s statewide emergency management, evacuation coordination, and OR-Alert governance responsibilities, while preserving continuity of the existing Services and operational use by state, local, and Tribal partners. The Cost Table 10.c.1 (below) represents the total past and future spend for the Contract:

Cost Table 10.c.1

Genasys Subscription Services: Costs:

Year 1 – Due July 1, 2024 $0.00 Year 2 – Due July 1, 2025 $1,120,200 Year 3 – Due July 1, 2026 $1,120,200 Year 4 – Due July 1, 2027 $720,200 Year 5 – Due July 1, 2028 $720,200 Total NTE $3,680,800

Although OEM will assume contract administration, payment, and governance responsibility for the Genasys Protect EVAC Contract, the Solution will continue to support authorized use by ODHS/OREM and other state, local, and Tribal partners with emergency management, evacuation, mass care, continuity, public safety, or human-services responsibilities.

d. Proposed Contracting Procedure:

1. DAS SPS will issue a public notice (Notice) on OregonBuys®, as required by Oregon Administrative Rules (OAR) 125-247-0287, for a period of seven calendar days, regarding approval of this SP.

2. Advertisement of the SP will serve as notification to the supplier community that DAS SPS, on behalf of OEM, intends to amend the Contract as outlined in Section 10.(a) above and will include a provision that any Affected Person(s) may protest the approval of the SP.

3. If no protests to the SP are received or sustained, DAS SPS will proceed with amending the Contract to transition from ODHS to DAS SPS, on behalf of OEM, as parties to the Contract.

4. DAS SPS will work with Enterprise Information Services (EIS) and obtain its endorsement prior to executing the Contract amendment, as required.

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5. Pursuant to ORS 291.047 and OAR 137-045-0015, DAS SPS will work with the Oregon Department of Justice (DOJ) and obtain its legal sufficiency approval before executing the Contract amendment, as required.

6. Prior to the final year of the extension from this SP, OEM will perform market research in the form of a formal Request for Information (RFI) to assist in determining any future procurement actions to continue the Services.

11. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation.

On June 14, 2024, ODHS conducted Sole Source Procurement #S-10000-00010715, which established the Contract for the benefit of ODHS and OHA. No protests were received. The only procurement method available through which the parties to the Contract can be amended for the Services necessary is a Special Procurement under Oregon Revised Statutes (ORS) 279B.085.

Currently, Genasys is actively used by local emergency managers, first responders, and county sheriffs in 21 counties. Two tribal governments have also fully implemented the solution in their jurisdictions. Six additional counties are in the process of implementing the tool ahead of the 2026 fire season.

OEM and ODHS have worked collaboratively to integrate the tool with other state-supported emergency communication systems, including OR-Alert (Everbridge), the Real Time Assessment and Planning Tool for Oregon (RAPTOR), the State of Oregon Fire Situation Analyst (SOFSA), and others, helping strengthen Oregon’s layered public alert and warning and situational awareness capabilities. Additionally, the tool provides vetted information to the general public through widely used third party apps like Watch Duty and Waze.

This SP is necessary to ensure that this critical tool remains available to local jurisdictions and the State, and that the State’s efforts to implement a unified and coordinated emergency communications and evacuation strategy that benefits all Oregonians is preserved.

12. Findings to Satisfy the Required Standards: This proposed special procurement:

___X___ (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

The circumstances supporting the original sole-source determination continue to apply. The original record identified Genasys Protect EVAC as uniquely capable of meeting Oregon’s statewide evacuation planning needs because of its zone-based evacuation platform, pre-built evacuation zones, dynamic zone management, public-facing evacuation information, integration capabilities, unlimited approved public-safety users, and related functionality. Since award, the State and local partners have materially relied on those capabilities by onboarding jurisdictions, configuring evacuation zones, training users, and integrating the solution into Oregon’s layered evacuation and public alerting strategy.

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To ensure that amending the Contract does not diminish competition or create an environment of favoritism, OEM will implement a structured and transparent approach to assessing market capability over the life of the Contract.

The same justification statements and findings of facts set out in SP Attachment No. 1 still apply.

and

______ (b)(i) will result in substantial cost savings to the contracting agency or to the public because:

or

_x_ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

Oregon has entered what is expected to be a risky 2026 fire season due to anticipated weather conditions, drought, and low snowpack. State leaders have publicly warned that Oregon’s 2025- 2026 winter was tied with 1934 as the warmest on record, resulting in dangerously low snowpack, and that multiple counties were already under drought emergency declarations as the state prepared for wildfire season. The National Interagency Fire Center has also forecast above-normal significant fire potential expanding into northern the Northwest during the summer months.

In this context, continuity of the Genasys Protect EVAC Solution has direct human impacts and substantially benefits the public’s interest. Evacuation tools are not merely administrative technology systems; they support the ability of local officials, first responders, emergency managers, Tribal governments, and state agencies to make timely evacuation decisions, identify affected areas, communicate evacuation status to the public, and coordinate support for people who may need additional assistance leaving danger zones. A disruption, replacement, or uncertain transition during the 2026 fire season would be detrimental to wildfire evacuation readiness and will impair the State’s ability to support timely, coordinated evacuations when lives, health, safety, and continuity of care are at risk. The SP request preserves the State’s existing investment, maintains continuity for counties, Tribal governments, state agencies, and other authorized users, and supports the integration of Genasys Protect EVAC Solution into the OR-Alert portfolio and governance structure.

The same justification statements and findings of facts set out in SP Attachment No. 1 still apply.

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13. Signature: The actual signature of the Agency Head or designee (e.g., Designated Procurement Officer) is not required on the Request submitted through OregonBuys®. Agency may elect to attach a signed Request as a pdf file through OregonBuys® or submit a signed hard copy Request.

Signature: e.g. Electronically in OregonBuys® _________________ Name/Title: Date:

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PART B.

STATUTORY AND RULE AUTHORITY:

ORS 279B.085(2) states the Director of the Department of Administrative Services may approve a special procurement if the Director finds that a written request submitted under ORS 279B.085(4) demonstrates that the use of a special procurement as described in the request, or an alternative procedure prescribed by the Director will:

(a) Be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts; and (b)(A) Result in substantial cost savings to the contracting agency or to the public; or

(B) Otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with requirements that are applicable under ORS 279B.055, 279B.060, 279B.065 or 279B.070 or under any rules adopted thereunder.

OAR 125-246-0170 delegates the authority of the Director of the Department of Administrative Services to approve special procurements to the State Chief Procurement Officer. OAR 125-247- 0285 through 125-247-0288 implement ORS 279B.085.

OAR 125-247-0700(2) Protests and Judicial Review of Special Procurements designates the State Chief Procurement Officer as the Contract Review Authority.

FINDINGS: The findings are accepted, adopted, and incorporated by reference herein.

CONDITIONS OF APPROVAL:

1. Notice Period. The Authorized Agency shall post the Public Notice on OregonBuys®. The Special Procurement may not be used until after the completion of the seven (7) day notice period required pursuant to OAR 125-247-0287(4), and either:

a. No Written protests are received by the Contract Review Authority, State Chief Procurement Officer, from an Affected Person(s) in response to the notice, or

b. If any protest is received during the notice period, then not until:

i. the State Chief Procurement Officer or delegate issues a written disposition of the protest in accordance with ORS 279B.400 and OAR 125-247-0700 and OAR 137-047- 0700, and

ii. confirms in writing the first possible date of use of the Special Procurement.

2. ORS 279A.165 Requirements. Authorized Agency shall comply with the requirements of ORS 279A.165 and OAR 125-247-0287(12) regarding a report about this Special Procurement.

Agency shall use a form and follow the instructions provided by the State Chief Procurement Officer or delegate.

3. Authorized Agency shall comply with all Enterprise Information Services (EIS) conditions and requirements prior to contract execution, if any.

4. OEM shall conduct market research via a Formal Request for Information (RFI) process for any new technologies and present the results of the RFI to DAS SPS prior to requesting an SP Amendment.

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APPROVED:

Kathryn Jones, State Chief Procurement Officer Date:

Department of Administrative Services, State Procurement Services

7/5/26