RECS_RFP_Design_for_BAS_Upgrade_at_MCF-St._Cloud.pdf
PDF 28 KB Posted
- Attached to
- RECS RFP Design for BAS Upgrade at MCF-St. Cloud
- Solicitation number
- 2000018604
- Issued by
- Minnesota
About this file
Summary
This is a Request for Proposal (RFP) document issued by the Minnesota Department of Administration for professional engineering services at the Minnesota Correctional Facility - St. Cloud (MCF-St. Cloud). The project, designated RECS Project #78SC0092, seeks qualified Mechanical and Electrical Engineers to provide design services for the upgrade of the existing Schneider Electric Building Automation System (BAS) at the facility located in St. Cloud, Minnesota. The RFP was publicly released on August 14, 2026, with a proposal submission deadline of September 15, 2026, at 12:00 PM CDT. The scope of work is detailed in Exhibit A of the RFP, and deliverables are to be completed by August 26, 2026. Prospective bidders must be registered in the state's vendor system and must submit all required documentation and exhibits with their responses.
Bidders are required to submit a fee proposal (Exhibit B), qualifications proposal (Exhibit C), workforce and equal pay declaration (Exhibits E & E1), certification regarding lobbying (Exhibit F), and affidavit of noncollusion (Exhibit I). Optional submissions include veteran-owned preference forms (Exhibit M) and resident vendor forms (Exhibit O). Bids will be accepted in US Dollars only. All bidders must agree to the sample contract terms and conditions and provide proof of insurance as outlined in the RFP. The state encourages small businesses, women-owned enterprises, minority-owned businesses, veteran-owned businesses, and businesses located in economically disadvantaged counties to apply and may contact eligible non-certified firms regarding the Small Business Procurement Program. The primary contact for this procurement is Samantha Hicks, Administration Department, at 651-201-2389 or Samantha.Hicks@state.mn.us.
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Other files
| File | Type | Posted |
|---|---|---|
| Application_Packet_MCF_Access.pdf | ||
| RFP_Public_Design_18604_Exhibit_B.docx | DOCX document | |
| RFP_Public_Design_18604_Exhibit_C.docx | DOCX document | |
| RFP_Public_Design_18604.pdf |
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Text version
Event Description RECS Project #78SC0092 - RFP for qualified Mechanical and Electrical Engineers to provide professional services for the upgrade of the existing Schneider Electric Building Automation System (BAS) at the Minnesota Correctional Facility – St. Cloud (MCF-St. Cloud) located in St. Cloud, MN. See attached RFP for additional details.
General Comments
* See attached RFP, Application for MCF Access, Exhibit B and Exhibit C documents
Complete the following Exhibits:
Exhibit B - Fee Proposal Exhibit C - Qualifications Proposal Exhibit E & E1 - Workforce and Equal Pay Declaration Exhibit F - Certification Regarding Lobbying Exhibit I - Affidavit of Noncollusion If applicable: Exhibit M - Veteran-Owned/Service-Disabled Veteran-Owned Preference Form If applicable: Exhibit O – Resident Vendor Form
General Questions Question Ideal Response
Do you agree with performing work as described in Exhibit A - Scope of Work? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
Complete and attach Exhibit B - Fee Proposal
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Complete and attach Exhibit C - Qualification's Proposal
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 1 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
Complete and attach Exhibit E & E1 - Workforce and Equal Pay Declaration Page
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Complete and attach Exhibit F - Certification Regarding Lobbying
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Complete and attach Exhibit I - Affidavit of Noncollusion
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If applicable, complete and attach Exhibit M - Veteran Owned Preference Form
Required: No Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 2 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
If applicable, complete and attach Exhibit O - Resident Vendor Form
Required: No Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 3 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Do you accept the Terms and Conditions set forth in the sample contract? If no, detail all exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
If awarded, will you provide proof of insurance in the amounts outlined in the attached RFP? If no, detail those exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
Name, Title, e-mail and phone number of individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 4 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 5 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: 78SC0092 UPGRADE BAS MCF-ST CLOUD
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 6 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 7 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 78SC0092 UPGRADE BAS MCF-ST CLOUD
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-ST CLOUD WAREHOUSE
WAREHOUSE
2305 MINNESOTA BLVD SE
ST CLOUD MN 56304-2424
United States
Quantity: 1 Due Date: 08/26/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 8 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018604 Sell RFx 9 Event Round Version 1 1 Event Name RECS RFP Design for BAS Upgrade at MCF-St. Cloud Start Time Finish Time
08/14/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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