QMAA-FK-140016-D_Amendment_001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 21

2. AMENDMENT/MODIFICATION NO.

AMENDMENT 001

3. EFFECTIVE DATE

AUGUST 6, 2014

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

6. Issued By Code 7. ADMINISTERED BY (If other than Item 6) Code

GSA/FAS/QMAAA

1800 F STREET NW

WASHINGTON, DC 20405

8. Name and Address of Contractor (No., street, county, State and ZIP Code (x) 9A. AMENDMENT OF SOLICITATION NO.

QMAA-FK-140016-D

X 9B. DATED (SEE ITEM 11)

JULY 29, 2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended X is not extended.

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___ONE_____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

[ ] A. THIS CHANGE ORDER IS ISSUED PURSUANT TO : (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

[ ] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF :

[ ] C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

[ ] D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return _ONE_ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The above referenced solicitation QMAA-FK-140016-D is amended to:

1) Answer questions and answers submitted; and

2) Clarify the file size limit for electronic submission of offers is 25MB (megabytes) per email; revise Section F.1 accordingly.

3) Incorporate revised Attachment B – SF1449 to reflect correct proposal submission deadline of August 28, 2014.

The solicitation citations are amended in accordance with the attached pages.

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

________________________________________ BY ______________________________________________

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243

Solicitation QMAA-FK-140016-D Amendment 001 – Continuation of Standard Form 30

1) PROVIDE QUESTIONS AND ANSWERS AS SUBMITTED IN RESPONSE TO THE RFP

Q1: [Our firm] has never had a government contract in excess of [$]100K and is a Women-Owned Small

Business. How do we report on the VETS-100 reporting requirement or the SubK plan?

A1: Per FAR 22.1303 (c), submission of this report is “required in all cases where the contractor or subcontractor has received an award of $100,000 or more, except for awards to State and local governments, and foreign organizations where the workers are recruited outside of the United States.” Should your firm not have received an award of $100,000 or more, please submit as such in writing in lieu of a completed VETS-100 form. Per FAR 52.219-9 (a), the requirement for a small business subcontracting plan does not apply to small business concerns.

Q2: I am looking for information or an example for the Letter of Supply and what that normally consists of.

A2: Per page 69 of the RFP document, for any offerors that are not the original equipment manufacturer for their offerings, documentation must be provided demonstrating their sources and ability to obtain an uninterrupted source of vehicles for the duration of the contract period of performance. The letter of supply should be from the supplier of the base vehicles and any subcontractors to be utilized in upfitting these vehicles, indicating the chassis/services provided, their working relationship with your firm, and their commitment to supply your firm for the duration of the contract period of performance. Any quantity or timeline restrictions should be noted on this letter.

Q3: I’ve scanned Public Law 94-163 but am not sure what it is that GSA wants us to submit in this regard. Like others in our industry, [our firm] is a value-added re-manufacturer. We procure the actual base vehicle from the vehicle manufacture [sic] and then modify it to be a wheelchair van, thus becoming the manufacturer of wheelchair vans.

A3: The data points required to be submitted for vehicles per Public Law 94-163 are listed on pages 69-70.

Should this information not be available following modifications, available information for the base vehicle on which the modifications are carried out should be provided.

Q4: Will copies of our audited Tax returns suffice for financial information to determine responsibility? Or are you looking for our G&A breakdown and margins, etc.?

A4: Per page 68 of the RFP document, an offeror’s financial submissions must clearly indicate current assets, current accounts receivable, and current liabilities for each of the three years submitted. Tax returns will not suffice as a submission to demonstrate financial resources.

Q5: With regard to page 68 of the solicitation, the section on TAB E – VETS-100 REPORT. It specifically calls out a 2013 Filing request. As you probably know, the filing period for 2014 opened today and continues through

September 30. After making our report for as we must for our existing GSA contract, will proof of the 2014 filing be satisfactory for compliance with this provision?

A5: Offerors should submit their most recent, completed, VETS-100 submission to comply with the RFP requirements for this report.

Q6: I noticed that the offer due date is 08/15/2014, since the solicitation was just posted today [received July

29, 2014)] can an extension of one week be granted? This is an important contract for [our firm] and we are planning on quoting items 281, 282, 283 and 287.

A6: Per the RFP document, the due date for submission of proposals is August 28, 2014, at 2:30 PM eastern.

The 08/15/2014 date was inaccurately reflected on the SF1449; a revised Attachment C – SF1449 is incorporated as part of this amendment to reflect the correct proposal due date.

Q7: I am looking at the Form 1449 in Attachment C of Solicitation QMAA-FK-140016-D and noticed Block 8 reflects an “Offer Due Date” of 8/15/2014, rather than the 8/28/2014 which is referenced on page 4 of the solicitation. May/should we simply edit this field on the Form-1449 or was it GSA’s intention that it be pre-populated with the correct August 28 th date?

A7: Please see A6 on page 2 of this amendment.

Q8: Attachment F14, page 4, 3V 5.5.5 – mentions the requirement for cloth seats. All MV-1 vehicles come with a DX trim level and are available with vinyl only.

A8: Any discrepancies between the Government’s requirements as outlined in the Federal Vehicle Standards and Schedule of Items and an offeror’s proposed vehicle models should be indicated on Attachment E –

Technical Exceptions Worksheet.

Q9: [On] Attachment G3, page 1, under the Body & Chassis section, trim level is listed as DL. This should be

DX.

A9: Any discrepancies between the Government’s requirements as outlined in the Federal Vehicle Standards and Schedule of Items and an offeror’s proposed vehicle models should be indicated on Attachment E –

Technical Exceptions Worksheet.

Q10: [On] Attachment G3, page 3, Option RFPS – Removable Front Passenger Seat is not available on the

MV-1. This needs to be changes [sic] to NA.

A10: Offerors unable to furnish optional equipment items listed in the Government’s Schedule of Items should classify the items as NA in AutoBid as part of their proposals. Pricing should not be submitted for optional equipment items classified as NA.

2) CLARIFY THE FILE SIZE LIMITATION FOR ELECTRONIC SUBMISSION OF OFFERS IS

25MB (MEGABYTES) PER EMAIL; REVISE SECTION F.1 ACCORDINGLY

FROM:

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

If an interested Offeror has a representative make and model comparable to the models identified herein, Offerors will need to contact GSA to provide those representative makes and models per the Schedule of Items and obtain an account and password from GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov.

If the comparable model differs from the Government’s minimum requirements, the Offeror must identify those differences for each respective make and model on a separate electronic document as noted below. Please note that submission of representative makes and models does not ensure that they will be accepted. No alternative models will be accepted after 5pm Eastern on August 5, 2014.

Offerors completing AutoBid data entry are instructed to consider all items listed under Minimum

Requirements as items that MUST be included as standard on vehicles included as part of any offer, regardless of whether or not GSA has entered specific data for the item. Any deviations to the minimum requirement items or data provided in AutoBid must be reflected on the offeror’s Technical Exceptions worksheet.

Offerors are instructed to complete the following fields in AutoBid:

mailto:automotiveedi.partnerships@gsa.gov

Unit price

Miles per gallon (MPG), where applicable

Carbon Dioxide Grams Per Mile (GPM), where applicable

Net invoice price

Net Manufacturer’s Suggested Retail Price (MSRP)

Assembly point

Destination charge included in offered price

Optional equipment additional shipment days (if required)

Optional equipment pricing

Any additional fill-ins (clarifications, optional equipment conflicts, etc)

Custom paint colors (CPT) must be cited on the clarifications tab

Only no cost colors shall display in the dropdown list of available colors; these colors must be described using the OEM color name

Any other fields as required

Additional AutoBid instructions:

If trim level equipment has been removed from a commercially available trim package identified, the offeror is responsible for outlining deleted equipment on the clarification tab for each line item.

Deleted equipment items from commercially available trim packages should be made available to

GSA customer as optional equipment to the maximum extent possible.

Identify procedures for shipping Parts and Service Manuals to customers, if not shipped at the same time of vehicle shipment

MPG and GPM fields should be populated for the base vehicle, where applicable

For flex-fuel vehicles, the MPG and GPM figures for gasoline should be entered on the Bid Detail

Tab, where applicable. MPG and GPM figures for alternative fuel components on flex-fuel vehicles should be entered under the appropriate option on the Optional Equipment Tab. If there is more than one engine that works with the option the additional engine(s) for that option must be placed on the

Clarifications Tab.

Example: E85 is applicable to both IE1 and IE2. The offeror will insert E85 data for IE1 in the

Optional Equipment Tab and add the E85 data applicable for IE2 on the Clarifications Tab for that specific Item Number.

Offerors are required to provide MPG and GPM for vehicles up to 8,500lbs GVWR AND additionally for vehicles with a GVWR between 8,500 and 10,000 lbs designed to transport primarily persons. For vehicles not meeting these criteria, offerors should insert “0” in these fields.

1. IMPORTANT NOTICES

(a) To assist offerors in preparation of their offer, a Proposal Checklist is provided. See Attachment B for the Proposal Checklist.

(b) Offerors are requested to submit questions on the solicitation to ontheroad@gsa.gov with a copy to

Bryan Davis Keith at bryan.keith@gsa.gov no later than August 5, 2014, at 2:00pm Eastern.

Responses to all questions will be posted on www.fbo.gov.

(c) The Federal Acquisition Regulation (FAR) is frequently referenced in this solicitation; it can be accessed on the Internet at https://www.acquisition.gov/far/index.html.

mailto:ontheroad@gsa.gov mailto:bryan.keith@gsa.gov https://www.acquisition.gov/far/index.html

(d) All Clauses found within the solicitation or incorporated by reference set forth by the General

Services Administration Manual (GSAM) can be accessed on the Internet at https://www.acquisition.gov/gsam/gsam.html.

(e) FBO.gov is the single government point-of-entry for Federal government procurement opportunities, which can be accessed on the internet at www.fbo.gov. Offerors are encouraged to register to receive notification from FedBizOpps of changes to this solicitation as information will only be posted electronically. The solicitation and related notices can be accessed at the following URL:

https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab

=core&_cview=0

(f) The Government reserves the right to evaluate offers and award a contract without discussion.

Therefore, the initial offer should contain the Offerors best terms from both a price and technical standpoint.

(g) Offerors’ pricing shall remain firm for at least 120 calendar days after submittal.

2. DUE DATE FOR PROPOSALS

(a) Offerors shall submit their proposals documents in soft copy electronic version (.zip file containing electronic proposal documents) by the due date listed on the solicitation. ELECTRONIC COPIES OF

PROPOSALS MUST BE RECEIVED BY 2:30pm Eastern on August 28, 2014, AT THE

FOLLOWING ADDRESS:

ontheroad@gsa.gov with a carbon copy to bryan.keith@gsa.gov

Pricing must also be submitted via AUTOBID no later than 3:00pm Eastern on Wednesday, August

27, 2014.

3. PROPOSAL PREPARATION

(a) Read the entire solicitation document prior to preparation of your offer. This solicitation contains a checklist outlining the elements required for an offer to be considered complete. Offerors shall complete the checklist and submit it with their proposal. Incomplete offers may be rejected without further consideration.

(b) All offers shall be compiled and submitted as one (1) electronic version. Offerors should retain a copy for their reference. Electronic proposals should be emailed as three distinct .zip files containing all required proposal documents in the format prescribed in subsection (g) on page 67.

Proposal documents should not be submitted individually.

(c) The Offeror is required to provide electronic versions of signed versions of the SF1449 and other proposal documents.

(d) The Offeror is advised that its technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation along with Section C – Additional

Requirements and Section D – Solicitation Clauses. Therefore, care must be taken to properly address the requirements set forth in the RFP.

https://www.acquisition.gov/gsam/gsam.html http://www.fbo.gov/ https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab=core&_cview=0 https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab=core&_cview=0

(e) These instructions set forth requirements for preparation and submission of proposals and to establish format and specific content of each offer. This is to assure completeness and suitableness for both evaluation purposes and the cohesiveness of the resulting contract. Be sure that the proposal explains how your firm will fully satisfy all of the performance requirements of the intended contract.

(f) To aid in the evaluation of proposals, each proposal shall be clearly and concisely presented in electronic format to the email addresses specified in the RFP. Include all information required by this solicitation, with pages numbered and logically assembled. Each proposal shall identify the name of the contractor, date of submission, solicitation number and other details as may be required.

(g) All proposals submitted in response to this solicitation shall be arranged and clearly marked: Volume

1 – Administrative Requirements; Volume 2 – Technical Proposal; and Volume 3 – Price Proposal.

Each proposal should be submitted as three (3) separate .zip files and labeled precisely as:

1) “Volume 1 – Administrative Requirements – insert Offeror”

“Proposal Checklist – insert Offeror”

“Tab A – SF1449 – insert Offeror”

“Tab B – Vendor Response Document – insert Offeror”

“Tab C – Financials – insert Offeror”

“Tab D – SAM information – insert Offeror”

“Tab E – VETS 100A – insert Offeror”

“Tab F – SubK Plan – insert Offeror”

“Tab G – Letter of Supply – insert Offeror”

“Tab H – Inspection Point(s) / Place(s) of Performance – insert Offeror”

“Tab I – P.L. 94-163 – insert Offeror”

2) “Volume 2 – Technical Proposal – insert Offeror”

“Factor 1, Tab A – Technical Approach – insert Offeror”

“Factor 1, Tab B – Exceptions to Fed Stds – insert Offeror”

“Factor 2, Tab A – Management Approach – insert Offeror”

“Factor 2, Tab B – DIT Procedures – insert Offeror”

“Factor 3, Tab A – Projects – insert Offeror”

3) “Volume 3 – Price Proposal – insert Offeror”

“Factor 4, Tab A – AutoBid Printout – insert Offeror”

Please note, the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information. The pricing information submitted in AutoBid supersedes any discrepancy with the file submitted as Volume

3, should any arise.

(h) Electronic proposal documents should be submitted on traditional letter sized paper (8.5x11”) templates.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(a) ADMINISTRATIVE REQUIREMENTS (Volume 1) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in it not being considered for award.

PLEASE DO NOT SUBMIT HARD COPY PROPOSALS.

• TAB A – Standard Form (SF) 1449 (Attachment C)

A signed SF1449 with blocks 17(a), 30(a), 30(b) and 30(c) completed must be submitted under

Tab A.

• TAB B – Vendor Response Document (Attachment D)

Submit the Vendor Response Document, with all requested “fill-in regulations” completed. DO

NOT SUBMIT THE ENTIRE SOLICITATION DOCUMENT. The clauses contained herein will be incorporated into any resultant contract.

• TAB C – Financial Information

Offeror must submit information to demonstrate their financial resources in accordance with

FAR Part 9.104-1. The offeror shall include a copy of its audited annual report, an audited consolidated financial statement, or such other information which demonstrates the offeror’s financial stability for 2013, 2012, and 2011. Clearly identify current assets, current accounts receivables, and current liabilities in each supporting document submitted for each of the 3 years submitted. The Government may utilize other means to determine financial capability that may require additional financial information be submitted.

• TAB D – SAM Information

Offerors shall complete the entity registration information as well as the offeror representations and certifications in the System for Award Management (SAM) portal (www.sam.gov). This portal incorporates the legacy Central Contractor Registration (CCR) and Online Representations

& Certifications Application (ORCA). Offerors shall submit proof of registration in SAM.

• TAB E – VETS 100A Report

The U.S. Department of Labor (DOL), Veterans' Employment and Training Service (VETS) annually collects and compiles the Federal Contractor Veterans' Employment Report (VETS-

100A) from Federal contractors and subcontractors who receive Federal contracts of $100,000 or more. This VETS-100A Report is due annually, on September 30. Offerors shall complete an online submission of the VETS-100A report through the following website:

http://www.dol.gov/vets/programs/fcp/main.htm. Offeror shall submit proof of completion of a

VETS-100A report (2013 filing).

• TAB F – SubK Plan

Large business concerns are advised of the requirement to submit a Small Business

Subcontracting Plan (see clause 552.219-71, Section E.7). The Government will review each plan to assure it is consistent with the provisions of this clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resultant from this solicitation. A sample outline that may be used in preparing a subcontracting plan is included under Attachment O to this solicitation.

With regard to FAR 52.219-9 requirements, the following are the statutory targets or goals which offerors should consider and strive to attain when allocating subcontracting effort. It should be http://www.sam.gov/ http://www.dol.gov/vets/programs/fcp/main.htm noted that these are not mandatory and each offeror’s subcontracting goals will vary based upon:

(1) its approach in satisfying solicitation requirements; and (2) the available subcontracting opportunities allowed for in the offeror’s approach.

FY2014 GSA SUBCONTRACTING GOALS

To all Small Businesses 25%

(includes HUBZone Small, Small Disadvantaged, Women-Owned Small, Veteran-Owned Small, Service-Disabled

Veteran-Owned Small, and Other Small Business Concerns)

To HUBZone Small Businesses 3%

To Small Disadvantaged Businesses 5%

To Women-Owned Small Businesses 5%

To Veteran-Owned Small Businesses 3%

(includes SDVOSB below in this total)

To Service-Disabled Veteran-Owned Small Businesses 3%

• TAB G – Letter of Supply

If other than the manufacturer, the Offeror must submit along with their proposal, either (1) a letter of commitment from the manufacturer which will assure the Offeror of a source of supply sufficient to satisfy the Government requirement for the contract period or (2) evidence that the

Offeror will have an uninterrupted source of supply from which to satisfy the Government requirement for the contract period.

• TAB H – Inspection Point(s) / Place(s) of Performance

Offerors shall indicate the vehicle Place of Performance for the schedule of items. The information supplied shall include the city and state of final vehicle assembly at which

Government source inspection (if required) will be performed. In the event the vehicle production point differs from the point of final assembly, the offeror shall indicate the production point (city and state) for the schedule line item. Offerors shall also supply Dun & Bradstreet number, Point of Contact (telephone and email address). Please see Attachment P for formatting.

• TAB I – Information to satisfy Public Law 94-163 (Title V, Section 510)

For purposes of Government conformance to the provisions of Public Law 94-163 (Title V, Section 510) and for no other purposes, offerors are requested to furnish the following information for each vehicle type on which proposals are submitted: Make, Model, Engine cubic inch displacement, Carburetor type (Number of Barrels or Fuel Injection), and Transmission

(Automatic or Manual).

This information must be identified to the applicable solicitation item number(s).

(b) TECHNICAL PROPOSAL (Volume 2) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in its not being considered for award. PLEASE DO

NOT SUBMIT HARD COPY PROPOSALS.

The technical proposal section is comprised of factors relating to the offeror’s ability to perform.

Offerors are highly encouraged to review the specifications prior to preparing a response to this section.

Offerors shall prepare and compile the information listed under each factor listed below and clearly label the response to each factor.

FACTOR 1 - Technical Capability (Maximum of 20 pages)

• TAB A – Technical Approach

Technical Approach is the primary determining factor of an offeror’s ability to perform.

Offerors shall describe how they meet or plan to meet the specifications, process orders, and produce, ship, and deliver the vehicles in accordance with standard dealer delivery. As part of this Factor, the offeror must provide a projected Project Plan showing significant actions/events in the build process for each time of shipment identified in this solicitation. Significant steps to be identified in the Project Plan shall include at the minimum: date of completion of proposed build order; order placement with all significant subcontractors (cab and chassis, body, etc. Non-

OEM offerors must identify order placement with suppliers); delivery date of subcontracted items; planned production completion; and planned inspection and shipment timeline. The time of shipment specified for each representative line item must be supported by the Project Plan.

The Project Plan should be substantially similar to the following (provided as a visual reference only; required elements differ as outlined above):

• TAB B – Exceptions to Federal Vehicle Standard 307AT

DOES NOT COUNT TOWARDS THE PAGE LIMITATIONS – Offerors shall submit a statement indicating that no exceptions are taken to the Government’s stated technical requirements. If exceptions are necessary, any and all exceptions to the technical specifications must be identified using Attachment E, and shall be included under this tab. Any and all exceptions expressed or implied in the offeror’s proposal is not acceptable unless it is specifically and explicitly addressed and accepted by the Government.

FACTOR 2 – Management Capabilities (Maximum of 15 pages)

TAB A – Management Approach

The offeror shall describe their management approach in narrative format. At a minimum, the offeror shall describe the quality assurance procedures to be employed for this effort and describe what oversight will be provided as it pertains to order processing (to include regular status reporting), production and delivery of vehicles on a CONUS and OCONUS scale as called for by the solicitation (to include delivery methods and timetables for certificates of origin and other documentation relating to vehicles), warranty administration, and management of suppliers and dealers.

• TAB B – Damage in Transit (DIT) Procedures

The offeror shall provide the procedures for customers to report Damage in Transit, apparent missing equipment, and other vehicle defects upon delivery. This information shall outline the protocol for customers to report the damage/defects to include contact information, notification deadline, and resolution procedures. DIT procedures must further ensure that customers presented with electronic delivery receipts have a means to report damage in compliance with the delivery requirements outlined in the Federal Vehicle Standards.

FACTOR 3 – Past Performance (Maximum of 5 pages)

TAB A – Projects

The Offeror shall demonstrate it has acceptable past performance history in providing products of the same or similar scope, size, and complexity as those solicited for under QMAA-FK-

140016-D. The offeror shall demonstrate experience in managing projects and contracts of same or similar nature. Offerors shall submit a narrative description describing their past performance in providing similar products over the past three (3) years. Describe a minimum of three (3) and not more than five (5) projects for different clients, similar in size and complexity to the effort contemplated herein and in sufficient detail for the Government to perform an evaluation of the offeror’s past performance. At a minimum, the offeror shall provide the following information:

Project/Contract Name

Project Description (Include quantities provided)

Dollar Amount of Project

Length of Project or Period of Performance

Point of Contact and Telephone Number

Projects must include a summary, a detailed description of the work performed, proposed and actual milestones, deliverables, explanations for any delays, methodologies, tools and/or processes used in work performance, and problems encountered and corrective actions taken.

NOTE: The Government reserves the right to contact customer references and to use any information discovered in the process of evaluating the offer. In order for the offeror to achieve a “satisfactory” rating, the work described in the projects must demonstrate the successful completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror. If there is no prior commercial experience, past performance shall be rated neutral for the offeror.

Current or past GSA Automotive contractors - GSA’s Automotive Performance Policy established on-time shipment at or above 85% as the benchmark of successful performance for all existing contractors. The failure of an established contractor to meet the established 85% on time shipment benchmark for two consecutive contract periods may mean the contractor will be deemed to have an unsuccessful performance record. The Government may not consider unsuccessful contractors in the exercising of an available option or in the award of a new contract.

If PPIRS ratings exist for the offeror, such records must not include any ratings identifying the reviewing official “definitely would not” or “probably would not” award to them again given the choice.

New contractors to GSA Automotive – Offerors without a past performance record with GSA

Automotive shall not be evaluated favorably or unfavorably under the 85% on-time shipment benchmark. Instead, GSA shall evaluate past performance under prior commercial contracts to determine compliance with satisfactory performance. If there is no prior commercial experience, past performance shall be rated neutral for the offeror.

Note: The on-time shipment benchmark for contracts resulting from this solicitation will be 95% for evaluation in future acquisitions.

(c) PRICE PROPOSAL (Volume 3) – to be provided IN ELECTRONIC FORMAT as a supplement to

SUBMISSION IN AUTOBID

FACTOR 4 – Proposed Pricing

All proposed pricing shall be submitted as FOB Destination – Dealer Delivery. Pricing shall be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

TAB A – AutoBid Printout

AutoBid - Offerors are required to submit their pricing information for the base contract period in GSA’s AutoBid. Prospective offerors are required to obtain a user name and password for

GSA’s secure on-line proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user's name, telephone number, fax, email and proposed make and models to automotiveedi.partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All offerors are required to input its proposed prices into AutoBid by

3:00pm Eastern no later than Wednesday, August 27, 2014. Also, offerors’ AutoBid printout should be saved as a .pdf document and submitted as Volume 3.

(d) ELECTRONIC SUBMISSION

Hard copy proposals will not be accepted. One (1) version of an electronic copy of Volumes 1, 2 and 3 shall be submitted to the email addresses provided as a .zip file using Microsoft Office 2007 or Adobe Acrobat 9.4 or later. Volume 3 will be the electronic copy of the offeror’s proposed pricing printout from AutoBid.

TO:

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

If an interested Offeror has a representative make and model comparable to the models identified herein, Offerors will need to contact GSA to provide those representative makes and models per the Schedule of Items and obtain an account and password from GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov.

If the comparable model differs from the Government’s minimum requirements, the Offeror must identify those differences for each respective make and model on a separate electronic document as noted below. Please note that submission of representative makes and models does not ensure that they will be accepted. No alternative models will be accepted after 5pm Eastern on August 5, 2014.

Offerors completing AutoBid data entry are instructed to consider all items listed under Minimum

Requirements as items that MUST be included as standard on vehicles included as part of any offer, regardless of whether or not GSA has entered specific data for the item. Any deviations to the minimum requirement items or data provided in AutoBid must be reflected on the offeror’s Technical Exceptions worksheet.

Offerors are instructed to complete the following fields in AutoBid:

Unit price

Miles per gallon (MPG), where applicable

Carbon Dioxide Grams Per Mile (GPM), where applicable

Net invoice price

Net Manufacturer’s Suggested Retail Price (MSRP)

Assembly point

Destination charge included in offered price

Optional equipment additional shipment days (if required)

Optional equipment pricing

Any additional fill-ins (clarifications, optional equipment conflicts, etc)

Custom paint colors (CPT) must be cited on the clarifications tab

Only no cost colors shall display in the dropdown list of available colors; these colors must be described using the OEM color name

Any other fields as required

Additional AutoBid instructions:

If trim level equipment has been removed from a commercially available trim package identified, the offeror is responsible for outlining deleted equipment on the clarification tab for each line item.

Deleted equipment items from commercially available trim packages should be made available to

GSA customer as optional equipment to the maximum extent possible.

Identify procedures for shipping Parts and Service Manuals to customers, if not shipped at the same time of vehicle shipment

MPG and GPM fields should be populated for the base vehicle, where applicable

For flex-fuel vehicles, the MPG and GPM figures for gasoline should be entered on the Bid Detail

Tab, where applicable. MPG and GPM figures for alternative fuel components on flex-fuel vehicles should be entered under the appropriate option on the Optional Equipment Tab. If there is more than one engine that works with the option the additional engine(s) for that option must be placed on the

Clarifications Tab.

Example: E85 is applicable to both IE1 and IE2. The offeror will insert E85 data for IE1 in the

Optional Equipment Tab and add the E85 data applicable for IE2 on the Clarifications Tab for that specific Item Number.

Offerors are required to provide MPG and GPM for vehicles up to 8,500lbs GVWR AND additionally for vehicles with a GVWR between 8,500 and 10,000 lbs designed to transport primarily persons. For vehicles not meeting these criteria, offerors should insert “0” in these fields.

1. IMPORTANT NOTICES

(a) To assist offerors in preparation of their offer, a Proposal Checklist is provided. See Attachment B for the Proposal Checklist.

(b) Offerors are requested to submit questions on the solicitation to ontheroad@gsa.gov with a copy to

Bryan Davis Keith at bryan.keith@gsa.gov no later than August 5, 2014, at 2:00pm Eastern.

Responses to all questions will be posted on www.fbo.gov.

(c) The Federal Acquisition Regulation (FAR) is frequently referenced in this solicitation; it can be accessed on the Internet at https://www.acquisition.gov/far/index.html.

(d) All Clauses found within the solicitation or incorporated by reference set forth by the General

Services Administration Manual (GSAM) can be accessed on the Internet at https://www.acquisition.gov/gsam/gsam.html.

(e) FBO.gov is the single government point-of-entry for Federal government procurement opportunities, which can be accessed on the internet at www.fbo.gov. Offerors are encouraged to register to receive notification from FedBizOpps of changes to this solicitation as information will only be posted electronically. The solicitation and related notices can be accessed at the following URL:

https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab

=core&_cview=0

(f) The Government reserves the right to evaluate offers and award a contract without discussion.

Therefore, the initial offer should contain the Offerors best terms from both a price and technical standpoint.

(g) Offerors’ pricing shall remain firm for at least 120 calendar days after submittal.

2. DUE DATE FOR PROPOSALS

(a) Offerors shall submit their proposal documents in soft copy electronic version (.zip files containing electronic proposal documents) by the due date listed on the solicitation. The file size limitation for electronic submissions is 25MB (megabytes) per email. GSA’s email service cannot accept inbound messages exceeding 25MB. ELECTRONIC COPIES OF PROPOSALS MUST BE RECEIVED BY

2:30pm Eastern on Thursday, August 28, 2014, AT THE FOLLOWING ADDRESS:

ontheroad@gsa.gov with a carbon copy to bryan.keith@gsa.gov

Pricing must also be submitted via AUTOBID no later than 3:00pm Eastern on Wednesday, August

27, 2014.

3. PROPOSAL PREPARATION

(a) Read the entire solicitation document prior to preparation of your offer. This solicitation contains a checklist outlining the elements required for an offer to be considered complete. Offerors shall complete the checklist and submit it with their proposal. Incomplete offers may be rejected without further consideration.

(b) All offers shall be compiled and submitted electronically. Offerors are notified that the file size of each individual email constituting their proposal must not exceed 25MB. All Volumes must be received by the due date/time specified in the RFP or the proposal as a whole will be considered mailto:ontheroad@gsa.gov mailto:bryan.keith@gsa.gov https://www.acquisition.gov/far/index.html https://www.acquisition.gov/gsam/gsam.html http://www.fbo.gov/ https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab=core&_cview=0 https://www.fbo.gov/index?s=opportunity&mode=form&id=da44dc6bc499cad58fef02078b8ef10d&tab=core&_cview=0 late. Offerors should retain a copy for their reference. Proposal documents should not be submitted individually. The file size limitation for electronic submissions is 25MB (megabytes) per email.

(c) The Offeror is required to provide electronic versions of signed versions of the SF1449 and other proposal documents.

(d) The Offeror is advised that its technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation along with Section C – Additional

Requirements and Section D – Solicitation Clauses. Therefore, care must be taken to properly address the requirements set forth in the RFP.

(e) These instructions set forth requirements for preparation and submission of proposals and to establish format and specific content of each offer. This is to assure completeness and suitableness for both evaluation purposes and the cohesiveness of the resulting contract. Be sure that the proposal explains how your firm will fully satisfy all of the performance requirements of the intended contract.

(f) To aid in the evaluation of proposals, each proposal shall be clearly and concisely presented in electronic format to the email addresses specified in the RFP. Include all information required by this solicitation, with pages numbered and logically assembled. Each proposal shall identify the name of the contractor, date of submission, solicitation number and other details as may be required.

(g) All proposals submitted in response to this solicitation shall be arranged and clearly marked: Volume

1 – Administrative Requirements; Volume 2 – Technical Proposal; and Volume 3 – Price Proposal.

Each proposal should be submitted as three (3) separate .zip files and labeled precisely as:

1) “Volume 1 – Administrative Requirements – insert Offeror”

“Proposal Checklist – insert Offeror”

“Tab A – SF1449 – insert Offeror”

“Tab B – Vendor Response Document – insert Offeror”

“Tab C – Financials – insert Offeror”

“Tab D – SAM information – insert Offeror”

“Tab E – VETS 100A – insert Offeror”

“Tab F – SubK Plan – insert Offeror”

“Tab G – Letter of Supply – insert Offeror”

“Tab H – Inspection Point(s) / Place(s) of Performance – insert Offeror”

“Tab I – P.L. 94-163 – insert Offeror”

2) “Volume 2 – Technical Proposal – insert Offeror”

“Factor 1, Tab A – Technical Approach – insert Offeror”

“Factor 1, Tab B – Exceptions to Fed Stds – insert Offeror”

“Factor 2, Tab A – Management Approach – insert Offeror”

“Factor 2, Tab B – DIT Procedures – insert Offeror”

“Factor 3, Tab A – Projects – insert Offeror”

3) “Volume 3 – Price Proposal – insert Offeror”

“Factor 4, Tab A – AutoBid Printout – insert Offeror”

Please note, the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information. The pricing information submitted in AutoBid supersedes any discrepancy with the file submitted as Volume

3, should any arise.

(h) Electronic proposal documents should be submitted on traditional letter sized paper (8.5x11”) templates. The file size limitation for electronic submissions is 25MB (megabytes) per email.

GSA’s email service cannot accept inbound messages exceeding 25MB.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(a) ADMINISTRATIVE REQUIREMENTS (Volume 1) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in it not being considered for award.

PLEASE DO NOT SUBMIT HARD COPY PROPOSALS.

• TAB A – Standard Form (SF) 1449 (Attachment C)

A signed SF1449 with blocks 17(a), 30(a), 30(b) and 30(c) completed must be submitted under

Tab A.

• TAB B – Vendor Response Document (Attachment D)

Submit the Vendor Response Document, with all requested “fill-in regulations” completed. DO

NOT SUBMIT THE ENTIRE SOLICITATION DOCUMENT. The clauses contained herein will be incorporated into any resultant contract.

• TAB C – Financial Information

Offeror must submit information to demonstrate their financial resources in accordance with

FAR Part 9.104-1. The offeror shall include a copy of its audited annual report, an audited consolidated financial statement, or such other information which demonstrates the offeror’s financial stability for 2013, 2012, and 2011. Clearly identify current assets, current accounts receivables, and current liabilities in each supporting document submitted for each of the 3 years submitted. The Government may utilize other means to determine financial capability that may require additional financial information be submitted.

• TAB D – SAM Information

Offerors shall complete the entity registration information as well as the offeror representations and certifications in the System for Award Management (SAM) portal (www.sam.gov). This portal incorporates the legacy Central Contractor Registration (CCR) and Online Representations

& Certifications Application (ORCA). Offerors shall submit proof of registration in SAM.

• TAB E – VETS 100A Report

The U.S. Department of Labor (DOL), Veterans' Employment and Training Service (VETS) annually collects and compiles the Federal Contractor Veterans' Employment Report (VETS-

100A) from Federal contractors and subcontractors who receive Federal contracts of $100,000 or more. This VETS-100A Report is due annually, on September 30. Offerors shall complete an online submission of the VETS-100A report through the following website:

http://www.dol.gov/vets/programs/fcp/main.htm. Offeror shall submit proof of completion of a

VETS-100A report (2013 filing).

http://www.sam.gov/ http://www.dol.gov/vets/programs/fcp/main.htm

• TAB F – SubK Plan

Large business concerns are advised of the requirement to submit a Small Business

Subcontracting Plan (see clause 552.219-71, Section E.7). The Government will review each plan to assure it is consistent with the provisions of this clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resultant from this solicitation. A sample outline that may be used in preparing a subcontracting plan is included under Attachment O to this solicitation.

With regard to FAR 52.219-9 requirements, the following are the statutory targets or goals which offerors should consider and strive to attain when allocating subcontracting effort. It should be noted that these are not mandatory and each offeror’s subcontracting goals will vary based upon:

(1) its approach in satisfying solicitation requirements; and (2) the available subcontracting opportunities allowed for in the offeror’s approach.

FY2014 GSA SUBCONTRACTING GOALS

To all Small Businesses 25%

(includes HUBZone Small, Small Disadvantaged, Women-Owned Small, Veteran-Owned Small, Service-Disabled

Veteran-Owned Small, and Other Small Business Concerns)

To HUBZone Small Businesses 3%

To Small Disadvantaged Businesses 5%

To Women-Owned Small Businesses 5%

To Veteran-Owned Small Businesses 3%

(includes SDVOSB below in this total)

To Service-Disabled Veteran-Owned Small Businesses 3%

• TAB G – Letter of Supply

If other than the manufacturer, the Offeror must submit along with their proposal, either (1) a letter of commitment from the manufacturer which will assure the Offeror of a source of supply sufficient to satisfy the Government requirement for the contract period or (2) evidence that the

Offeror will have an uninterrupted source of supply from which to satisfy the Government requirement for the contract period.

• TAB H – Inspection Point(s) / Place(s) of Performance

Offerors shall indicate the vehicle Place of Performance for the schedule of items. The information supplied shall include the city and state of final vehicle assembly at which

Government source inspection (if required) will be performed. In the event the vehicle production point differs from the point of final assembly, the offeror shall indicate the production point (city and state) for the schedule line item. Offerors shall also supply Dun & Bradstreet number, Point of Contact (telephone and email address). Please see Attachment P for formatting.

• TAB I – Information to satisfy Public Law 94-163 (Title V, Section 510)

For purposes of Government conformance to the provisions of Public Law 94-163 (Title V, Section 510) and for no other purposes, offerors are requested to furnish the following information for each vehicle type on which proposals are submitted: Make, Model, Engine cubic inch displacement, Carburetor type (Number of Barrels or Fuel Injection), and Transmission

(Automatic or Manual).

This information must be identified to the applicable solicitation item number(s).

(b) TECHNICAL PROPOSAL (Volume 2) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in its not being considered for award. PLEASE DO

NOT SUBMIT HARD COPY PROPOSALS.

The technical proposal section is comprised of factors relating to the offeror’s ability to perform.

Offerors are highly encouraged to review the specifications prior to preparing a response to this section.

Offerors shall prepare and compile the information listed under each factor listed below and clearly label the response to each factor.

FACTOR 1 - Technical Capability (Maximum of 20 pages)

• TAB A – Technical Approach

Technical Approach is the primary determining factor of an offeror’s ability to perform.

Offerors shall describe how they meet or plan to meet the specifications, process orders, and produce, ship, and deliver the vehicles in accordance with standard dealer delivery. As part of this Factor, the offeror must provide a projected Project Plan showing significant actions/events in the build process for each time of shipment identified in this solicitation. Significant steps to be identified in the Project Plan shall include at the minimum: date of completion of proposed build order; order placement with all significant subcontractors (cab and chassis, body, etc. Non-

OEM offerors must identify order placement with suppliers); delivery date of subcontracted items; planned production completion; and planned inspection and shipment timeline. The time of shipment specified for each representative line item must be supported by the Project Plan.

The Project Plan should be substantially similar to the following (provided as a visual reference only; required elements differ as outlined above):

• TAB B – Exceptions to Federal Vehicle Standard 307AT

DOES NOT COUNT TOWARDS THE PAGE LIMITATIONS – Offerors shall submit a statement indicating that no exceptions are taken to the Government’s stated technical requirements. If exceptions are necessary, any and all exceptions to the technical specifications must be identified using Attachment E, and shall be included under this tab. Any and all exceptions expressed or implied in the offeror’s proposal is not acceptable unless it is specifically and explicitly addressed and accepted by the Government.

FACTOR 2 – Management Capabilities (Maximum of 15 pages)

TAB A – Management Approach

The offeror shall describe their management approach in narrative format. At a minimum, the offeror shall describe the quality assurance procedures to be employed for this effort and describe what oversight will be provided as it pertains to order processing (to include regular status reporting), production and delivery of vehicles on a…