Q and A JPMC Eggs Fresh Shell B-42578.docx
DOCX document 22 KB Posted
- Attached to
- JPMC EGGS FRESH SHELL
- Solicitation number
- 24-416CMS-BOSS4-B-42578
- Issued by
- Cook County, Illinois
About this file
This document is a Q&A from the Illinois Department of Central Management Services (CMS) regarding the JPMC Eggs, Fresh Shell 24-416CMS-BOSS4-B-42578 solicitation. The State of Illinois intends to award this solicitation by zone to the responsive and responsible bidder who submits the lowest total price by zone for the line items listed. Delivery will be made within 14 days after receipt of order to any governmental unit within Illinois, with an option for an additional delivery within the same month for an extra charge. The contract will be updated to include the 14-day delivery timeline and provisions for delays in fulfilling orders. For pasteurized shell eggs, the vendor must provide a copy of their FDA certificate or letter of approval for their Salmonella destruction process.
Pricing and other terms are not explicitly covered in this Q&A. The solicitation is for the supply of fresh shell eggs to governmental entities in Illinois, but no further details on quantities, set-asides, or funding are provided.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| B-42578 NOA JPMC EGGS FRESH SHELL~1.pdf | ||
| BEP U-Plan Blank ~9.pdf | ||
| Pre-Bid Conference Information Sheet B-42578.docx | DOCX document | |
| vendor-disclosure-(formerly-forms-a)-v.24.1.docx | DOCX document | |
| BEP Certified Vendor Listing_2024-03-26.xlsx | XLSX spreadsheet | |
| PreBid WebEx Intro B-42578 Eggs Fresh Shell.docx | DOCX document | |
| IFB Eggs 04 26 24.docx | DOCX document | |
| IPG Active Registered Vendor Disclosure-formerly-forms-b~5.docx | DOCX document |
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Text version
Illinois Department of Central Management Services JPMC Eggs, Fresh Shell
24-416CMS-BOSS4-B-42578
Questions and Answers #1 5/21/24
| Q1 |
| Do the bids have to cover the entire zone or can we choose the facility? |
| A1 |
| See section A.17.1. The State of Illinois intends to award this solicitation by zone to the responsive and responsible bidder who submits the lowest total price by zone for lines 3 thru 22 listed within the bid. In the event no single bidder provides a bid for each line item within a zone, the State of Illinois reserves the right to award to the responsive and responsible compliant low-bidder by line item within that zone. |
| Q2 |
| What is the delivery frequency? |
| A2 |
| See section 1.5.1. Delivery will be made within 14 days F.O.B. Destination with all transportation and handling paid by the Vendor to any governmental unit as defined in section 5.2 within the State of Illinois. |
Also, you will need to refer to the Line items 6,10,14,18 and 22 in BidBuy. These lines are for an extra charge for an additional delivery within a month for each of the zones.
| Q3 |
| What are the lead-times? |
| A3 |
| Section 1.5.1. of the contract will be updated to include the following: Delivery will be made within 14 days, after receipt of order (ARO), F.O.B. Destination with all transportation and handling paid by the Vendor to any governmental unit as defined in section 5.2 within the State of Illinois. |
Also, you will need to refer to the Line items 6,10,14,18 and 22 in BidBuy. These lines are for an extra charge for an additional delivery within a month for each of the zones.
See section 1.5.5. If Vendor is unable, or anticipates that it will not be able, to fulfill an order in accordance with the requirements of the Contract, Vendor will submit a request to delay order fulfillment to the ordering entity in writing within 72 hours of receipt of the applicable order and will include in such request its best estimate of the duration of the delay and the reasons for the delay. At the ordering entity’s discretion, the entity may choose to approve the delay or be relieved from its obligations to purchase any quantities of supplies or equipment in such order and may cancel such quantities effective upon notice to the Vendor. The ordering entity may elect to pursue alternative sources to fulfill the obligations of the canceled order. Vendor shall, at its own cost, use commercially reasonable efforts to remedy any shortage of supply and resume meeting the requirements of the Contract as soon as possible.
| Q4 |
| Is an IDA certificate needed for pasteurized eggs? |
| A4 |
| No. Section 1.2.3. Grading and Certifications will be updated to include the following: For pasteurized shell eggs, the Vendor shall provide a copy of the processor’s certificate of registration or letter of approval from the Food and Drug Administration (FDA) that processor’s process for the destruction of Salmonella was acceptable. |
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