PWS Wellington High Tunnels Geneva NY.pdf

United States Department of Agriculture Agricultural Research Service

PERFORMANCE WORK STATEMENT

Wellington High Tunnels

Plant Genetics Research Unit (PGRU) 2939 Pre-Emption Road

Geneva, NY 14456

Prepared by Vanessa Edwards

June 17, 2022

Performance Work Statement USDA, Agricultural Research Service

Table of Contents

1. Overview

2. Scope of Work

3. Additive Bid Items:

4. Electrical Service Installation

5. Site Prep Work

6. Foundations and Drainage

7. Plumbing

8. Greenhouse Description

9. Pavilion Description

10. Site Finish Work

11. Inspections and Completion

12. Site Visit

13. Utilization of Bio-based Products

14. Material Submittals

15. Project Contacts

16. Proposed Greenhouse Schematic

17. Proposed Llocation of the New Greenhouse and Other Site Pictures:

18. Detailed Greenhouse Description

19. APPENDIX 1

1. Overview

Contractor shall furnish all design, labor, materials, and supplies to provide a 60’x96’ (5,760 SF) polycarbonate high tunnel greenhouse kit consisting of two gutter-connected 30’x96’ bays with a partition wall between them and a 16’ x 16’ pavilion for the U. S. Department of Agriculture, Agricultural Research Service, Plant Genetics Research Unit (PGRU), 2939 Pre-Emption Road, Geneva, NY 14456.

All work shall be completed in accordance with all local, state, federal codes and regulations, and the requirements of the ARS Facilities and Design Standards (P&P 242.1). A copy can be provided upon request. The work shall meet all manufacturer’s requirements and recommendations and shall be accomplished in a professional manner and in accordance with good workmanship and acceptable practice.

Contractor is responsible for inspecting the site and for determining the exact dimensions of the project.

Contractor shall obtain at own expense all permits, licenses, and inspections required by all local, state, and federal authorities. In the bid, contractor shall provide product literature for all materials and supplies to be used in the project. After contract award, contractor shall provide stamped/sealed drawings for greenhouse and foundation and the pavilion from respective manufacturers.

Engineering services shall be acquired by the contractor to properly size and design items such as electrical service and panels, controls, equipment, plumbing, site work, foundation, etc., and provide a set of stamped/sealed plans for the project.

Contractor’s working hours shall be scheduled to coincide with the normal working hours (8am-5pm) at the site. Should it be necessary to schedule working hours other than normal working hours, contractor shall arrange for access to the work area with the Location Monitor (LM) at the site at least three days prior to the need. Contractor shall notify and schedule utility outages at least 24 hours in advance.

After award, the contractor shall submit a project safety plan for review. The contractor shall maintain a safe work area around the site and clearly mark danger areas with cones and safety tape. All unused and demolished materials shall be removed from the site by the contractor and shall not be placed in the owner’s disposal areas.

The contractor will be responsible for replacing at their cost any property damaged at the site during the construction process.

2. Scope of Work

The project includes providing a commercially available 60’x96’ (5,760 SF) with 12’ gutter height polycarbonate high tunnel greenhouse kit consisting of two gutter-connected 30’x96’ bays with a partition wall between them. Each bay shall have a crusher run floor with suitable drains, water, ventilation, shade cloth, and one rollup sidewall on the exterior long wall.

The contractor is also responsible to provide a 16’ x 16’ pavilion with a crusher run floor, two 120V receptacles, one yard hydrant, and lights.

The contractor shall provide site preparation, greenhouse installation, and finish site work. Contractor is responsible to properly size and install electrical, water, and drainage (for yard hydrants and downspouts for gutters) connections as well as determine sitework requirements. Stamped building plans shall be provided by the greenhouse manufacturer and the pavilion manufacturer. Engineering services shall be acquired, if necessary, to include electrical panels, equipment, water, drainage, etc., in a set of plans for the project. Ventilation equipment shall be purchased from the greenhouse manufacturer. The contractor shall provide a bid for turnkey project.

The owner shall identify the approximate locations of site and existing utilities. Contractor is responsible for utility location services and providing standard meters on electrical service line. Siting of the buildings shall avoid overlap of the existing septic system in the approximate area as shown in Section 17.

3. Additive Bid Items

1. Greenhouse: Replace 90’ x 96’ crusher run floor with properly designed concrete slab foundation.

2. Pavilion: Replace 16’ x 16’ crusher run floor with properly designed concrete slab foundation.

4. Electrical Service Installation

The contractor shall properly size and provide a new electrical service for the greenhouse and pavilion.

Service shall be underground from existing 208V, 3 phase, 200 Amp service in the Wellington Barn Mechanical Equipment Room (MER) to the greenhouse sub panel. The electrical service line rating shall meet the requirements of the greenhouse kit. The new electrical line shall be placed in PVC conduit from the existing panel to the new sub panel. The contractor shall fill, level, and seed all trenches associated with the installation of the new electrical service. All work must comply with applicable NFPA codes. Appropriately sized sub meter that is capable of being integrated with Automated Logic Building Automation System (BAS) integratable shall be provided.

5. Site Prep Work

Contractor shall remove topsoil and organic matter from the location where the buildings’ floors will be installed. The slabs shall be raised and the surrounding areas graded to prevent the influx of surface drainage water into the structures. Compacted crusher run, at a minimum depth of 4”, shall be provided to achieve a level site.

6. Foundations and Drainage

The foundations shall be installed with a moisture barrier underneath of 6 mil or greater polyethylene or equivalent material. Contractor shall provide proper drainage inside and outside the greenhouse to capture surface runoff.

7. Plumbing

The contractor shall provide a new water supply line to the greenhouse and pavilion yard hydrants from existing water service (see picture of water service line to Wellington Barn). The new water line shall be a minimum of 1” direct burial PEX with an isolation valve and valve box. The line shall be buried at least 48 inches below grade to prevent freezing and must meet or exceed NYS Plumbing Codes. Water meter of applicable size and capable of being integrated with Automated Logic BAS shall be provided.

8. Greenhouse Description

The contractor shall provide a 12’ gutter height, 5,760 SF polycarbonate greenhouse kit with two 30’x96’ bays, such as the 60’ x 96’ Matterhorn model as manufactured by Rimol Greenhouse Systems as indicated in the proposed schematic in Section 16, or equal. The greenhouse shall consist of two gutter-connected 30’ x 96’ greenhouses that share a partition wall.

The greenhouse shall be a ridge and furrow style (gabled) greenhouse with square aluminum tubing framing. The greenhouse kit shall include all electrical supply/distribution, ventilation equipment and controls and have snow and wind ratings meeting or exceeding NYS Building Codes.

Roof covering, endwalls, and partition wall shall be a minimum of 8mm twin wall polycarbonate. The partition wall shall be clear polycarbonate with a 3’ x 7’ single hung aluminum and polycarbonate door in the center. Door shall be left hinge, have a lock and bottom sweep.

Exterior motorized rollup sidewalls shall consist of woven poly with polycarbonate header and footer assemblies. Contractor shall provide motors, guide pipes, and any necessary hardware.

One endwall of each bay shall have double sliding 8’W x 12’H doors. It is suggested that the sliding doors be mounted on the building’s exterior on a continuously running 64’ track. This will end outside the building profile but will allow full use of the 16’W x 12’H rough openings. The other endwall of each bay shall have a single hung 3’ x 7’ aluminum and polycarbonate left hinge door with bottom sweep in the center of the wall.

Exhaust equipment shall consist of four (4) 36”, ¾ HP, single speed angle wall exhaust fans with approximately 12,569 CFMs located in the gables; ventilation equipment shall consist of eight (8) truss-mounted 20”, 3650 CFM, horizontal airflow fans (HAF).

An integrated control system (environmental controller and sensors) shall be installed to monitor temperature, humidity, and wind. The controller shall also operate the sidewalls, fans, ridge vents, and shade cloth to maintain temperature and humidity set points. The wind sensor shall override the controller for vent safety. Control products, communication media, connectors, repeaters, hubs, and routers shall comprise a BACnet internetwork. Controller and operator interface communication shall conform to ANSI/ASHRAE Standard 135, BACnet in order to be compatible with Automated Logic and so that it can be connected to the future Building Automation System (BAS) for remote operation and alarming. A conduit with pullstring shall be run from the greenhouse to the Wellington Barn MER for future tie-in to the network.

Greenhouse kit shall include items as indicated in the detailed greenhouse description in Section 18.

Model numbers provided are Rimol Greenhouse Systems products for reference. Contractors can provide equal or better quality materials.

9. Pavilion Description

The contractor shall provide a 16’ x 16’ pavilion kit with factory-stained treated glue laminated columns, 4:12 pitch metal roofing, such as the Forestview Pavilion as manufactured by Fifthroom, or equal. The pavilion shall have footers, be placed on a crusher run pad, and shall be located as shown in the site picture provided in Section 17. Contractor shall provide one GFCI 120V electrical receptacle, LED lighting, and one hose bib, all suitable for outdoor service.

10. Site Finish Work

The contractor shall provide a minimum 4” thick compacted 90’ x 200’ crusher run pad as shown in the site picture. Drainage around the buildings and from downspouts shall empty into a drainage ditch approximately 50’ behind the new greenhouse, if appropriate. Site pictures, including drainage ditch, culvert, septic system, and water to Wellington Barn are located in Section 17.

All disturbed soil areas shall be smoothed and compacted to prevent settling and seeded Tall Fescue Sunny Mix.

11. Inspections and Completion

1) Upon completion of the project, contractor shall ensure proper performance and shall demonstrate the required performance to the LM and/or other owner representatives.

2) Contractor shall remove all excess materials, debris, and equipment from the site.

3) Upon completion of all project requirements and inspections, the Contracting Officer

Representative (COR) shall approve payment.

12. Site Visit

Bidders are encouraged to visit the site and be escorted by government representatives to confirm locations, dimensions, and conditions of the project before submitting bid. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of the project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions readily foreseeable.

13. Utilization of Bio-based Products

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c) (3)), the Contractor certifies, by signing this offer, that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Contractor as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

The contractor shall utilize products and material based from bio-based materials as applicable, (e.g.

bio-based greases; bio-based hydraulic fluids, bio-based absorbents),to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the EPM. Products can be found at:

https://www.biopreferred.gov .

14. Material Submittals

Submittals for all proposed materials and equipment shall be included with the bid for review by the Contracting Officer and Government representatives. All shop drawings, data sheets and specifications shall be included in the submittals. Operation and Maintenance (O&M) manuals shall be collected and provided as an electronic submission at the end of the project.

Contractor shall provide training of the controls system to location personnel upon substantial completion.

https://www.biopreferred.gov/

15. Project Contacts Contracting Officer (CO):

TBD

Engineering Project Manager (EPM):

Vanessa Edwards 1150 McKendree Park Lane Vanessa.Edwards@usda.gov Lawrenceville, GA 30043 Phone: 706-546-3190

Administrative Officer (AO)

Tiffany Fisk

USDA/ARS/PGRU

630 West North Street Tiffany.Fisk@usda.gov Geneva, NY 14456 Phone: 315-787-2307

Real Property Specialist (RPS)

Phoebe Bordelon Phoebe.Bordelon@usda.gov USDA/ARS/NEA/FSRP Phone: 979-436-6411

Area Safety and Health Manager (ASHM):

McNeal “Mac” Baptiste USDA/ARS/NEA/FSRP McNeal.Baptiste@usda.gov Beltsville, MD Phone: 202-744-4814

Research Leader (RL) Zach Stansell

USDA/ARS/CPSWPRC

81 Collier Drive Zachary.Stansell@usda.gov Bldg 4974A, Office 110 Phone: 843-926-2582 Geneva, NY 14456

Contracting Officer Representative (COR):

Wayne Shekailo Wayne.Shekailo@usda.gov USDA/ARS/NEA/FSRP Phone: 301-504-0805 mailto:Vanessa.Edwards@usda.gov mailto:Tiffany.Fisk@usda.gov mailto:Phoebe.Bordelon@usda.gov mailto:McNeal.Baptiste@usda.gov mailto:Zachary.Stansell@usda.gov mailto:Wayne.Shekailo@usda.gov

16. Proposed Greenhouse Schematic

17. Proposed Location of the New Greenhouse and Other Site Pictures:

DRAINAGE DITCH – FACING AWAY FROM WELLINGTON BARN

CULVERT – FACING AWAY FROM WELLINGTON BARN

DRAINAGE DITCH AND CULVERT – FACING WELLINGTON BARN

SEPTIC SYSTEM

WATER ENTRANCE TO WELLINGTON BARN

18. Detailed Greenhouse Description

QUANTITY MODEL NUMBER

DESCRIPTION

ENGINEERING

1 AAENG8000 STAMPED ENGINEERING PLANS FOR GREENHOUSES

BETWEEN 4000' & 8000'

FRAME AND STRUCTURE

1 MTF3096-L 30' WIDE BY 96' LONG, SINGLE BAY MATTERHORN FRAME

1 MTF3096ADD-L 30' WIDE BY 96' LONG ADD-ON BAY MATTERHORN FRAME

27 MCOL12CENTERPL 12' CENTER PLATED COLUMN

108 FCABK#LH ANCHOR BOLT KIT, INCLUDES 12" X 1/2" HD GALV

THREADED ROD, (2)NUTS & (2)WASHERS

4 MTMEWF30-L MATTERHORN METAL END WALL FRAME - 30' WIDTH

3 MTMSWF961214-L MATTERHORN STEEL SIDEWALL FRAME - 96' LONG, 12' OR

14' GUTTERHEIGHT

18 M0EXTRA(2)+L DOUBLE EXTRA STRENGTH MEMBER KIT PER TRUSS

POLYCARBONATE GLAZING

2 MTRPC3096SRV-L POLYCARBONATE ROOF FOR 30' TRUSS SINGLE RIDGE VENT

96' LONG BAY

4 MTEPC3012-L MATTERHORN END WALL POLYCARBONATE FOR 30' WIDTH

12' GUTTER HEIGHT

2 MTSPC968-L MATTERHORN SIDE WALL POLYCARBONATE ASSEMBLY

FOR HEADER / FOOTERS FOR ROLLUPS

1 MTSPC9612-L MATTERHORN SIDE WALL POLYCARBONATE ASSEMBLY

FOR 12' HIGH 96' LONG BAY

POLY ROLL UP SIDEWALLS

1 NORRUC96+L 1 PR. OF ROLL UP SIDES FOR A 96' NOREASTER GH PAIR DOES

BOTH SIDES

1 ADLVM60/24PX13(L)+LHLOW VOLTAGE LEFT SIDE

MOTOR, 24V W/ ADAPTER & GUIDEPIPE HARDWARE

1 ADLVM60/24PX13(R)+LHLOW VOLTAGE RIGHT SIDE

MOTOR, 24V W/ADAPTER & GUIDEPIPE HARDWARE

2 RGSGP7RUC+LSB 7' GUIDE PIPE FOR ROLL-UP SIDES (1.315 PIPE W/ 1 HOLE

DRILLED ON END)

18 RGSSPSW12'3"+LSB SIDE PURLIN, SWEDGED 12'3" (NO HOLES)

200 JM15613 COST/LF OF SOLARIG 156 WOVEN POLY 13' WIDTH ORDER IN

INCREMENTS OF 5'

1 RGSSWIRELOCK96+L SINGLE WIRELOCK FOR BOTH SIDES OF 96' LONG STRUCTURE

RIDGE VENT

2 M0SRV96+L 96' SINGLE RIDGE VENT

2 AD61LVM200SRP DUAL OUTPUT RIDGE VENT MOTOR W/ ADAPTERS FOR 1.66

DRIVE SHAFT & LIMIT SWITCH

HAF FANS

8 JDVDB20G+LP EZ BREEZE 20" HAF FAN 3650 CFM'S, W/ CORD

CONTROLS

SEE SECTION 7

DOORS

3 HCSH100L+LLL 3' X 7' SINGLE HUNG ALUMINUM DOOR, W/ POLYCARB, LOCK

& BOTTOM SWEEP; LEFT HINGE

2 ZHC437393_DS812 CUSTOM DOUBLE SLIDING 8' X 12' DOORS 16' X 12' OPENING

EXHAUST FANS - PEAK

4 QTAGCS36751S 36", 3/4 HP, SINGLE SPEED ANGLE WALL EXHAUST FAN W/ ABT

12,569 CFMS

SHADE SYSTEM

1 ZW2133761 WADSWORTH SHADE SYSTEM S/F/S FOR 60' X 96' TWO BAY MT

W/ ALUMINET

19. APPENDIX 1

GENERAL REQUIREMENTS

Section 01010

General Requirements

1.1 GENERAL INTENTION

A. Contractor shall completely prepare the site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by the contract documents.

B. All employees of general contractor and subcontractors shall comply with ARS security management program, obtain permission of the ARS Location Manager, be identified by project and employer by wearing contractor issued identification badges at all times on ARS property, and restricted from unauthorized access.

C. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

D. Training:

1. All employees of the general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training.

2. Submit training records of all such employees to the Contracting Officer for approval before the start of work.

1.2 STATEMENT OF BID ITEMS

A. ITEM I, GENERAL CONSTRUCTION: Work includes designing and constructing a gutter connected greenhouse and a pavilion with associated electrical, water, mechanical equipment, and site work.

1.3 PROJECT COORDINATION

A. Construction Project Schedule: See contract, FAR 52.236-15 Schedules for Construction Contracts. The Contractor will not begin actual work until the construction project schedule has been approved by the Contracting Officer. The Contractor shall submit one electronic copy of the updated construction project schedule with each progress payment request.

B. Contract Inspector’s Daily Report:

1. Contractor shall submit to the Contracting Officer a daily report listing the names of all those present on the job site each day, along with their Job Classification, hours of work and a brief description of the work performed by each on that day. The Contract Inspector’s Daily Report is to be submitted at the beginning of work each day for the previous day’s work and shall be maintained throughout the term of the contract.

C. Formal Meetings:

1. Any meeting (deemed formal by the contractor, the COR, or the Contracting Officer) will have the minutes of said meeting prepared by the contractor (and a copy provided to the Contracting Officer). The minutes will include: Date, Name of Attendees (with contact info), Old Business, and New Business subjects (or narratives). Regardless of who requests a meeting (the

COR or the Contractor or the Contracting Officer) the contractor may be required to provide hard copy pictures of the issues to be discussed. Issues discussed will also include an action/completion date.

1.4 SAFETY SUBMITTALS

A. Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection.

Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor are subject to confiscation and will be reported to the Contracting Officer.

1. Pandemic Specific Requirements for Access to ARS Locations/Worksites

a. Contractor shall submit pandemic plans for review and approval 2 weeks before any site visit or mobilization

b. Contractor must follow all State and Local guidelines for entry into the state which may include: testing, quarantine, etc.

c. Plans must show compliance with any State Construction Guidelines

B. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on the attachment “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

C. Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work. High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

D. Contractor shall provide to the Contracting Officer for approval, copies of Material Safety Data Sheets (MSDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

E. HOT WORK PERMITS:

1. The Contractor will not be permitted to work without this permit when performing hot work.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Contractor Personnel

1. Upon receipt of contract award, the Contractor shall provide information about applicable contract employees requiring routine physical access to the construction site, including that of all sub-contractors.

Completion of the attached forms, additionally Form SF-87 fingerprint cards (2 sets), and successful completion of the background investigation are required before Contractor staff may enter the work site. All background investigation information shall be provided directly to:

Personnel Security and Suitability Office 5601 Sunnyside Ave Beltsville, MD 20705

2. Each employee shall be furnished with a badge by the Government for access to construction site. This badge must be worn so as to be clearly visible at all times while on the work site.

C. Security Procedures:

1. Contractor’s employees shall not enter the project site without appropriate badges. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The Contractor shall give a ten (10) day notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of ARS premises is allowed without written permission of the Contracting Officer.

4. ARS reserves the right to close down or shut down the project site and order the Contractor’s employees off the premises in the event of a national emergency or Government shutdown. The Contractor may return to the site only with the written approval of the Contracting Officer.

D. Document Control:

1. The Contractor is responsible for safekeeping of all drawings, project manuals and other project information. This information shall be shared only with those with a specific need to accomplish the project.

2. These documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

3. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the ARS.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies and Contractor must be on site to receive all deliveries.

2. Separate permits shall be issued for Contractor and its employees for parking in designated areas only.

1.6 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2007..........Surface Burning Characteristics of Building Materials

2. National Fire Protection Association (NFPA):

10-2013...........Standard for Portable Fire Extinguishers 30-

2015...........Flammable and Combustible Liquids Code

51B-2014..........Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2017...........National Electrical Code

241-2013 Standard for Safeguarding Construction, Alteration, and

Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926.......Safety and Health Regulations for Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to the Contracting Officer for review for compliance with contract requirements. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, ARS safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of ARS equipment, etc. Documentation shall be provided to the Contracting Officer that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 20 feet exposing overall length, separate by 10 feet.

E. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

F. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with Contracting Officer.

G. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to the Contracting Officer.

H. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

I. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

J. Hot Work: Perform and safeguard hot work operations in accordance with NFPA

241 and NFPA 51B. Coordinate with the Contracting Officer. Designate contractor's responsible project-site fire prevention program manager to coordinate permit hot work.

K. Fire Hazard Prevention and Safety Inspections: Inspect entire construction area weekly. Coordinate with, and report findings and corrective actions weekly to the Contracting Officer.

L. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

M. Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily.

N. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

1.7 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer.

The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the Contracting Officer.

E. Workers are subject to rules of the Location applicable to their conduct which shall be provided by the Contracting Officer.

F. Execute work so as to interfere as little as possible with normal functioning of Location as a whole and do not store materials and equipment in other than assigned areas.

G. Utilities Services: Maintain existing utility services for ARS at all times.

Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the Contracting Officer.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior written approval of the Contracting Officer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Contracting Officer’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the Contracting Officer, in writing, two weeks advanced notice and again 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of ARS. Interruption time approved by ARS may occur at other than Contractor's normal working hours.

4. In case of a contract construction emergency, service will be interrupted on approval of the Contracting Officer. Such approval will be confirmed in writing as soon as practical.

5. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

H. To minimize interference of construction activities with flow of ARS traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads; walks and entrances must be approved by the Contracting Officer.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by Contracting Officer.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from ARS property.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

1.9 AS-BUILT DRAWINGS

A. The Contractor shall maintain two full size sets of drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, drawings shall be made available for the Contracting Officer’s review, as often as requested.

C. Contractor shall deliver electronic as-built drawings to the CO, LM, and COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on ARS property and, when authorized by the Contracting Officer, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense.

1.11 TEMPORARY TOILETS

A. Provide for use of all Contractors’ workers ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by Contracting Officer, provide suitable dry closets where directed. Keep such places serviced regularly, clean and free from all pests and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.12 AVAILABILITY AND USE OF UTILITY SERVICES

A. See contract, FAR Clause 52.236-14, Availability and Use of Utility Services.

B. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, is prohibited. Maintain minimum temperatures as specified for various materials and equipment as recommended by the manufacturer of the materials and equipment.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the ARS electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the ARS water distribution system.

Provide reduced pressure backflow preventer at each connection. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at Contracting Officer’s discretion) of use of water from ARS system.

1.13 TESTS

A. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.14 INSTRUCTIONS

A. Contractor shall furnish maintenance and operating manuals, verbal instructions and formal training when required by the various sections of the specifications and as hereinafter specified.

1.15 CONSTRUCTION WASTE MANAGEMENT

A. Responsibilities. The contractor shall employ processes that ensure the generation of as little waste as possible and shall avoid the generation of waste due to the following:

1. Over-packaging.

2. Error.

3. Poor planning, layout.

4. Over ordering.

5. Breakage

6. Mishandling.

7. Contamination.

8. General weather damage, excluding extreme acts of nature (i.e.

tornados, hurricanes, flash floods, blizzards, etc).

HOT WORK PERMIT

NEEDED WHEN ANY SPARK OR HEAT PRODUCING EQUIPMENT IS TO BE USED

Project Name:

Name of Contractor’s Firm:

Contractor Contact Name:

Contractor Contact Telephone Number Date:

Building/Location:

Work To Be Done:

Any Special Precautions:

Fire Watch Required: Yes No The location where the work is to be performed has been examined, necessary precautions have been taken, and permission is granted for this work.

B. Signed (Contractor Individual Responsible for Authorizing Hot Work)

Permit Expires: (Date)

Time Hot Work Started: Time Hot Work Completed:

1. FINAL CHECK-UP

Work area and all adjacent areas to which sparks and heat might have spread (including floors above and below and on opposite sides of walls) were inspected 30 minutes after the work was completed and were found fire safe.

Signed Contractor’s Fire Watch)

(Page 1 of 2)

Date

i. ATTENTION Before approving any cutting and welding permit, the contractor’s authorized representative or their appointee shall inspect the work area and confirm that pre- cautions have been taken to prevent fire in accordance with NFPA Standard No. 51B.

a) PRECAUTIONS

• Sprinklers are in service where installed

• Cutting and welding equipment in good repair

• Within 35 feet; floors swept clean of combustible, no combustible material or flammable liquids, all wall and floor openings covered, and covers suspended beneath work to collect sparks

• When working on enclosed equipment and in confined space, equipment and area is free of flammable vapors

• Fire watch provided during and 30 minutes after operation (60 minutes for torch applied roofing operations)

• Portable fire extinguisher with adequate rating available in the immediate vicinity

• Standpipe system in service where installed

• Protection of any sprinkler heads when hot work is in close proximity

• Smoking prohibited in immediate vicinity

• Non-combustible shields provided when hot work is done near combustible walls, partitions, floors, roofs

• Prohibition of hot work on pipes contacting combustible walls

• Personnel trained in use of equipment including portable fire extinguishers and sounding a fire alarm

• Final check-up conducted after 30 minute

(Page 2 of 2)

DAILY INSPECTION FORM

INSTRUCTIONS: This form is to be utilized when hazards are posed by NFPA 101 deficiencies or construction activities are in progress. Remediation must be implemented upon project start and continuously enforced through project completion to provide a level of life safety comparable to that described in the Life Safety Code. Submit completed forms to the Contracting Officer.

Project Name: Project Number:

Construction & Impact Description: Construction Location:

Affected Areas:

Project COR: Project Start Date:

Project Competent Person (CP): Estimated Duration:

Completion Date:

Contractor:

GC Supervisor: Telephone:

Contractor CP:

Inspection Period:

Responses:

SUN MON TUE WED THR FRI SAT

1. Are exits readily accessible and provide unobstructed egress?

2. Have alternate exits been established if required due to inaccessibility of existing exits?

3. If alternate exits have been established, are personnel in the area informed and aware of their relocation?

4. Are the existing and relocated exits clearly marked and able to be seen in the event of a fire or emergency?

5. Are evacuation routes posted with follow-up inspections required by construction impact changes in escape routes?

6. Are written procedures and guidelines posted in the immediate and adjacent areas for what to do and who to call in the event of a fire or emergency?

7. Are personnel in immediate/adjacent areas aware and informed in procedures and guidelines to follow in the event of fire or

8. Is there free and unobstructed access to services for emergency personnel (eg, fire, medical, security)?

9. Are fire alarm (eg, pull station), detection (eg, smoke/heat), suppression (eg, sprinkler, extinguisher) systems in working order, protected and unobstructed with locations identified?

10. If the fire alarm, detection, suppression systems are impaired or temporarily non-functional, has a fire watch for the area, as required or necessary, been trained and established?

11. If the fire alarm, detection, suppression systems are impaired, have measures been taken to provide temporary equivalent equipment and/or systems for adequate protection? Note date for equivalent

12. If the fire alarm, detection, suppression systems are impaired, are equivalent equipment/systems inspected and tested at least monthly?

13. If temporary fire alarm, detection, suppression systems are installed, are personnel in the area aware and trained on how to operate or utilize them in the event of fire or emergency?

14. Has the “No Smoking” policy been posted, implemented and enforced in the construction area?

Inspection Period:

Responses:

SUN MON TUE WED THR FRI SAT

15. Are temporary partitions built to be fire/smoke tight with fire retardant noncombustible material and inspected daily for integrity?

16. Is construction site access restricted to authorized personnel only including warning signs and secured at the end of each day?

17. Is construction area hazard surveillance conducted daily?

18. Is construction area storage, waste, debris and excess materials being daily managed properly to reduce fire or safety hazards?

19. Are construction activities and materials prosecuted, handled, stored, and secured in an orderly and safe manner?

20. Is the generation, spread and exposure of construction dust, fumes, noise, odor, smoke controlled with appropriate fume, odor, vapor ventilation provided to control noxious, infectious, toxic exposure and store/protect flammable/combustible products?

21. Has a GC Safety Manager been designated with routine site safety meetings conducted to ensure awareness of Life Safety Code?

22. Is personnel protective equipment (e.g., safety glasses, ear plugs, hard hats) required and being used?

23. If there are hand/safety rails, scaffolding or ladders required, are they in place, in good condition and being used in a safe manner?

24. Are the construction site (buildings and exterior grounds) hazards (e.g., fall/trip) guarded and free of potential safety violations?

25. Do electrical panels, temporary wiring, extension cords (3 wire grounded type), tools, and equipment appear to be installed, utilized, and functioning in a safe manner?

26. If there are temporary electrical outlets provided, do they have ground fault protection at the receptacle/panel?

27. If hazardous equipment/systems need to be de-energized, are applicable “Lockout/Tagout” procedures being followed?

28. Are utility services (e.g., electrical, steam, water, waste, gas) properly secured at the end of each day?

29. If there is any hot work (welding, soldering, cutting) being performed within the construction site, have additional fire safety precautions been taken and necessary equipment provided?

30. If there is any hot work (welding, soldering, cutting) being performed on the construction site, has Contracting Officer been notified? Has the Hot Work Permit been approved?

31. If hazardous products are present, are they limited to the amount needed and used daily?

32. Are hazardous products disposed according to EPA requirements?

33. Are all hazardous products present or being used (e.g., flammable, combustible, corrosive, noxious) labeled with MSDS information readily available?

34. If infection control is required, are the appropriate policies and procedures known and being followed?

35. Are all safety incidents documented and reported to the Contracting Officer?

Contractor CP Initials Performing Daily Inspections:

Inspection Comments/Findings: (PROVIDE DETAILED EXPLANATION OF EXCEPTIONS/DEFICIENCIES)

Signature/Date

Project CP GC Safety Manager