Professional_Design_Services_for_Atlantic_Street_Park_(Addendum_#2_Revision).pdf

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City of New London

13 Masonic St.

New London, CT 06320

PROFESSIONAL DESIGN SERVICES FOR ATLANTIC STREET PARK

Project ID: 2026-17 CONL

RELEASE DATE: June 12, 2026

RESPONSE DEADLINE: July 17, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#2026-17 CONL

Title: Professional Design Services for Atlantic Street Park

Table Of Contents

1. Introduction

2. Submission of Proposals

3. Award

4. Saving Clause

5. Advertising

6. Rights

7. Scope of Work

8. Evaluation Criteria

9. Vendor Submission Forms

Attachments:

A - RFP - Atlantic Avenue Park FINAL

B - EXHIBIT A 2025-4-10_The Day Final Concept

1. Introduction

1.1. Summary & Special Instructions

The City of New London (“City”), through its Purchasing Agent, is soliciting proposals from qualified professional design firms or teams to provide comprehensive landscape architectural, civil engineering, mechanical/electrical/plumbing (MEP), stormwater and green infrastructure, and related professional design services for the Atlantic Street Park, a new public linear park along Atlantic Street in downtown New London, Connecticut.

• The bid opening will be an opportunity to list the firms who submit proposals. No qualifications will be disclosed publicly during this opening.

• Zoom link for bid opening:Join Zoom

Meetinghttps://us06web.zoom.us/j/85464241497?pwd=tbbaLkJbEVKoqsNoUwM9yaaQk0FY1o.1 Meeting chat linkhttps://us06web.zoom.us/launch/jc/85464241497Meeting ID: 854 6424 1497Passcode: 113297 One tap mobile+13126266799,,85464241497#,,,,*113297# US (Chicago)+16469313860,,85464241497#,,,,*113297#

US Join by SIP• 85464241497@zoomcrc.com Join instructionshttps://us06web.zoom.us/meetings/85464241497/invitations?signature=X3qdw7625dTDX5qq3nVrA1V

178QJSrN5SLlOOs7or6c

1.2. Timeline

Release Project Date: June 12, 2026

Pre-Proposal Meeting (Mandatory): June 26, 2026, 10:00am

On-Site, Atlantic Street

Question Submission Deadline: July 2, 2026, 4:00pm

Response Submission Deadline: July 17, 2026, 2:00pm

2. Submission of Proposals

2.1. Response Submission

Submit Electronic Responses via the City of New London's e-Procurement Portal https://procurement.opengov.com/portal/newlondonct

2.2. Questions

Bidders shall submit all inquiries regarding this bid via the City of New London's e-Procurement Portal, located at https://procurement.opengov.com/portal/newlondonct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City of New London's e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2.3. Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on https://us06web.zoom.us/j/85464241497?pwd=tbbaLkJbEVKoqsNoUwM9yaaQk0FY1o.1 https://us06web.zoom.us/launch/jc/85464241497 mailto:85464241497@zoomcrc.com https://us06web.zoom.us/meetings/85464241497/invitations?signature=X3qdw7625dTDX5qq3nVrA1V178QJSrN5SLlOOs7or6c https://us06web.zoom.us/meetings/85464241497/invitations?signature=X3qdw7625dTDX5qq3nVrA1V178QJSrN5SLlOOs7or6c this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at

2.4. Submission of Proposals

All Request for Qualifications issued by the City of New London (City) will bind Proposers to the terms and conditions listed below, unless specified otherwise in any individual Request for Qualifications.

Incorporated by reference into this contract are the provisions of Article IV., Section 2-66 through 2-71 and Section 2-73 of the Code of Ordinances of the City of New London.

The contractor agrees to comply with the Code of Ordinances as they exist on the date of the contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

1. Proposals must be submitted on forms supplied by the City of New London or in the format requested in the specifications. Telephone, facsimile or e-mail proposals will not be accepted in response to a Request for Qualifications.

2. The date and time proposals are to be opened are given in each Request for Qualifications issued. Proposals received after the specified date and time of the proposal opening given in each Request for Qualifications will not be considered.

3. Incomplete proposal forms may result in the rejection of the proposal. Amendments to proposals received by the

Purchasing Agent after the date and time specified for the proposal opening shall not be considered. Proposals shall be computer prepared, typewritten or handwritten in ink. Proposals submitted in pencil shall be rejected. A person duly authorized to sign proposals for the proposer shall sign all proposals. Unsigned proposals shall be rejected.

4. Conditional proposals are subject to rejection in whole or in part. A conditional proposal is defined as one that limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the Request for Qualifications.

5. Alternate proposals will not be considered. An alternate Proposal is defined as one that is submitted in addition to the proposer’s primary response to the Request for Qualifications.

6. Prices shall include delivery and transportation charges fully prepaid by the Contractor to the destination specified in the Request for Qualifications and subject only to cash discount.

7. Pursuant to Sections 12-412 and 12-412(1) of the Connecticut General Statutes, the City of New London is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in the proposal prices.

8. In the event of a discrepancy between the unit price and the extension, the unit price shall govern.

9. By its submission the Proposer represents that the proposal is not made in connection with any other Proposer submitting a proposal for the same commodity or commodities and is in all respects fair and without collusion or fraud.

10. All proposals will be opened virtually via OpenGov and ZOOM. The ZOOM link is Join Zoom Meeting https://us06web.zoom.us/j/85464241497?pwd=tbbaLkJbEVKoqsNoUwM9yaaQk0FY1o.1 Meeting chat link https://us06web.zoom.us/launch/jc/85464241497 Meeting ID: 854 6424 1497 Passcode: 113297 --- One tap mobile

+13126266799,,85464241497#,,,,*113297# US (Chicago) +16469313860,,85464241497#,,,,*113297# US --- Join by SIP

• 85464241497@zoomcrc.com Join instructions https://us06web.zoom.us/meetings/85464241497/invitations?signature=X3qdw7625dTDX5qq3nVrA1V178QJSrN5SLlOO s7or6c .

3. Award

1. Award of this contract will be made to the lowest responsible, qualified proposer and will be based on net cost and City specifications. The City of New London reserves the right to reject any and all bids or parts thereof, to waive any informality and to award this contract to other than the low proposer and to make multiple awards if deemed in the best interest of the City.

2. The City of New London may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default or guilty of misrepresentation.

3. The Purchasing Agent may correct inaccurate awards resulting from clerical or administrative errors.

4. Saving Clause

The Contractor shall not be liable for losses or delays in the fulfillment of the terms of the contract due to wars, acts of public enemies, strikes, fires, floods, acts of God or any other acts not within the control of or reasonably prevented by the

Contractor. The contractor will give written notice of the cause and probable duration of any such delay.

5. Advertising

Contractors may not reference sales to the City of New London for advertising and promotional purposes without prior approval of the City of New London.

6. Rights

1. The City of New London has sole and exclusive right and title to all printed material produced for the City of New

London and the Contractor shall not copyright the printed matter produced under this contract.

2. The Contractor assigns to the City of New London all rights, title and interests in and to all causes of action it may have under Section 4 of the Clayton Act, 15 USC 15, or under Chapter 624 of the Connecticut General Statutes. This assignment occurs when the contractor is awarded the contract.

3. The Contractor agrees that it is in compliance with all applicable federal, state and local regulations, including but not limited to Connecticut General Statutes Section 7-148i. The Contractor also agrees that it will hold the City of New

London harmless and indemnify the City of New London from any action which may arise out of any act by the Contractor concerning lack of compliance with these laws and regulations. All purchases will be in compliance with Sections 22a-194 to 22a-194g of the Connecticut General Statutes related to product packaging.

4. This contract is subject to the provisions of Executive Order Number Three of Governor Thomas J. Meskill promulgated

June 16, 1971, the provision of Executive Order Number Seventeen of Governor Thomas J. Meskill promulgated February

15, 1973 and Section 16 of Public Act 91-58, nondiscrimination regarding sexual orientation, and the provisions of

Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999 regarding Violence in the

Workplace Prevention Policy.

7. Scope of Work

7.1. Scope of Work

See Attachments

8. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Transmittal Letter

A signed letter on the firm’s letterhead identifying the prime firm, all subconsultants, the designated project manager, and the principal-in-charge. The letter must affirm the firm’s understanding of the scope, ability to meet the project schedule, and willingness to enter into a contract with the City of New London.

0-100 Points 5 (5% of Total)

2. Firm Qualifications, Experience, and

Project Team

• Description of the prime firm and all subconsultants, including years in practice, office locations, and total staff

• Demonstrated experience with public park and open space projects of similar scope — with emphasis on

New England or comparable urban downtown settings — and with urban stormwater and green infrastructure design;

experience on DECD- or other grant-funded projects is preferred

• Minimum of three (3) relevant project references from the past seven (7) years, including client contact, project budget, and construction status

• Project team: an organizational chart of key personnel and their roles across all disciplines, with resumes including relevant licenses and certifications

0-100 Points 40 (40% of Total)

3. Project Understanding, Approach, and

Scope

• A narrative demonstrating understanding of the project goals, site conditions, community context, and grant program alignment

• The proposed design approach — including how the team will advance the approved Conceptual

Master Plan through construction documents and integrate the key site elements (pedestrian bridge, Nathan Hale

Schoolhouse, Water Street

Garage, heritage context, and stormwater/green infrastructure) into a cohesive park

• Anticipated challenges, proposed solutions, and the team’s quality-control approach

• A phase-by-phase narrative of the services to be provided (Phases 1.0 through 8.0, per Section 3), sufficiently detailed to enable direct comparison with other proposals

0-100 Points 40 (40% of Total)

4. Project Schedule

Include a project schedule showing phases, milestones, and durations.

0-100 Points 15 (15% of Total)

9. Vendor Submission Forms

1. Technical Submission*

Do not include any fee related information

*Response required

2. No pricing information is included with the technical component*

☐ Please confirm

*Response required

3. Non Collusion Affidavit of Prime Bidder *

Please download the below documents, complete, and upload.

• Non_Collusion-_Prime_Bidder...

*Response required

4. Non Collusion Affidavit of Subcontractor*

Please download the below documents, complete, and upload.

• Non_Collusion_of_Subcontrac...

*Response required

5. Affirmative Action Policy Statements*

Please download the below documents, complete, and upload.

• Affirmative_Action.pdf

*Response required

6. Certification of Bidder Regarding Equal Employment Opportunity*

Please download the below documents, complete, and upload.

• EEO_Cert.pdf

*Response required

7. Certification on Non Segregated Facilities*

This Bidder certifies that he does not maintain or provide his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any locations, under his control, where segregated facilities are maintained. The Bidder agrees that a breach of his certification will be a violation of the Equal Opportunity clause and any Contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, timeclocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are, in fact, segregated on the basis of race, color, religion or national origin, because of habit, local custom or otherwise. The Bidder agrees that (except where he has obtained identical certification from proposed Subcontractors for specific time periods) he will obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding $10,000 which are not exempt form the provisions of the Equal Opportunity clause; that he will retain such certifications in his files; and that he will forward the following notice to such proposed subcontractors (except where the proposed subcontractors have already submitted identical certifications for the specific time periods):

“Notice to prospective subcontractors of requirements for non-segregated facilities. A certification of non-segregated facilities must be submitted prior to the award of a subcontract exceeding the Equal Opportunity Clause. The certification may be submitted either for each subcontract or for all subcontracts during a period (i.e. quarterly, semi-annually, or annually).

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. Paragraph 1001.

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/179072/f801ff58-a3a5-422d-9aeb-94332d9c3dbe_Non_Collusion-_Prime_Bidder.pdf https://government-project.s3.us-west-2.amazonaws.com/179072/a59791d4-5b56-4ab0-a106-03be917f14e9_Non_Collusion_of_Subcontractor.pdf https://government-project.s3.us-west-2.amazonaws.com/179072/1932f320-823e-49fc-b128-deb35f4465d9_Affirmative_Action.pdf https://government-project.s3.us-west-2.amazonaws.com/179072/7e3a0915-e43b-4b93-89c0-49d581318c54_EEO_Cert.pdf