Pre-Sub_Conference_Project_SAFE_(Safe,_Alive_and_Free).pptx

Pre-Submission Conference: Project SAFE (Safe, Alive and Free)

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Introductions Overview Scope of Service Submission Requirements Procurement Timeline Questions

Agenda

Project SAFE Overview Project SAFE (Safe, Alive and Free) draws on best practices from the National Network for Safe Communities’ Group Violence Intervention (GVI) strategy, an approach that brings together community, social services and supports, outreach, and law enforcement to reduce group-involved homicide and gun violence.

The strategy focuses on directly engaging a small and influential number of individuals and groups who are at the highest risk of involvement in serious violence, either as those causing harm or those most likely to be harmed. Through this Request for Qualifications (RFQ), the City seeks to identify qualified organizations with the experience and organizational capacity necessary to support Project SAFE. Project SAFE serves both youth and adults at highest risk of involvement in gun violence, including group-involved violence, across the City of Minneapolis and its diverse cultural and linguistic communities.

Scope of Service Engagement and Outreach Building trust and maintaining positive, consistent, relationship‑based engagement with participants and their families.

Providing relentless outreach and maintaining around‑the‑clock availability, including rapid response during crises, urgent needs, or moments of heightened risk.

Conducting proactive, persistent outreach through cold calls, home visits, community‑based engagement, and repeated follow‑up attempts when participants are difficult to reach or initially unwilling to engage.

Maintaining high levels of participant engagement with multiple weekly touchpoints, including in‑person visits when needed.

Tailoring engagement strategies to each participant’s age, needs, risks, family context, and life circumstances.

Providing outreach and support across the entire City of Minneapolis and adapting engagement strategies to meet the cultural, linguistic, and community-specific needs of diverse neighborhoods.

Presence and Credibility Establishing credibility and presence in communities most impacted by violence by attending meetings, visiting community groups, supporting or hosting events, and engaging in areas where group‑involved individuals gather.

Case Management and Assessment Assessing participant needs and adjusting service intensity over time based on risk, stability, and changing circumstances.

Assigning participants to priority, active or stabilized tiers based on assessed risk and engagement.

Maintaining anticipated caseloads and managing time, outreach, and documentation to ensure consistent engagement across all assigned participants.

Setting goals, creating individualized support plans, and supporting participants in exiting cycles of violence, reducing risk, maintaining safety, and increasing long‑term stability.

Providing crisis response, safety planning, urgent problem‑solving, and stabilization support.

Identifying and facilitating access to community resources to address basic needs such as food, housing, transportation, education, employment, mental health, substance use, and family support.

Using a case management system to systemically track participant engagement and progress.

Differentiated Youth Support Incorporating family‑centered support for youth participants, including engaging parents, caregivers, family advocates, parent coaches, or other trusted supports.

Connecting and coordinating with schools, juvenile probation, and other key supports in a youth’s network to ensure consistent communication and aligned care.

Providing or coordinating positive engagement opportunities for youth during high‑risk periods such as school breaks, summer months, and transitions in and out of the school year.

Offering youth supports that promote self‑empowerment, positive identity development, leadership, post‑secondary planning, workforce readiness, life skills, and exposure to safe, constructive experiences.

Information Management and Coordination Serving as a trusted liaison among participants, families, community members, service providers, law enforcement, and other system partners while maintaining strict confidentiality and discretion.

Exercising extreme discretion with sensitive information related to participants, families, group dynamics, safety concerns, or system partners.

Participating in Custom Notifications and Weekly Custom Coordination meetings to review referrals, engagement, safety concerns, service needs, barriers, progress, and next steps.

Engaging in regular meetings with the Project SAFE team to review cases and provide updates.

Maintaining accurate, timely documentation of outreach attempts, engagement, services provided, referrals, warm handoffs, safety concerns, and progress toward participant goals.

Implementing appropriate measures to protect the integrity and confidentiality of participant information and data, in compliance with all relevant laws, regulations, and confidentiality requirements, including those related to juvenile confidentiality. Any breach of confidentiality may lead to disciplinary action, including revocation of access privileges and potential legal consequences.

Submission Requirements

Procurement Timeline

Questions Email: NeighborhoodSafety@minneapolismn.gov Subject Line: Request for Qualifications (RFQ) Questions image2.png image3.png image1.png image4.png image5.png image6.png image7.png