Pre-Bid Conference Information B-51971__RR.docx

This Pre-Bid Conference Information document pertains to a joint purchase master contract solicitation for structural board up services issued by the Illinois Department of Central Management Services (CMS) for multiple governmental units and qualified not-for-profit agencies across designated regions. The procurement, titled "JPMC Boarding Up by Region," carries BidBuy Reference Number 26-416CMS-BOPM4-B-51971 and is structured as an Invitation for Bid. A mandatory Pre-Bid Conference will be held on August 20, 2026, at 10:00 AM via Webex video meeting, with a call-in option available at 312-535-8110 using access code 2633-882-0487#. Potential bidders are encouraged to preview all applicable solicitation documents prior to the conference. The formal bid opening is scheduled for September 2, 2026, at 10:00 AM.

This solicitation is restricted to Small Business Set Aside vendors who must be actively registered in the Illinois Procurement Gateway (IPG) at the time of bid submission. Bidders participating in the Webex conference should have access to the Invitation for Bid instructions, offer forms, contract terms, vendor disclosure statements, and IPG Active Registered Vendor Disclosure documentation. The contract will establish a master agreement framework enabling all eligible governmental units and not-for-profit agencies to procure board up services on a regional basis, streamlining procurement processes across multiple entities within Illinois.