PR13352JM, Attachment 1 - Pricing Lot I.pdf
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- Solicitation number
- RFP-124933
- Issued by
- Richmond City, Roanoke City, Virginia
About this file
This is a pricing attachment for Lot I of a security systems maintenance contract issued by the Virginia Lottery (GovTribe ID: PR13352JM). The document establishes the pricing structure and submission requirements for offerors providing access control and alarm system solutions across ten Virginia Lottery locations, including offices in Farmville, Hampton, Harrisonburg, Abingdon, Roanoke, Woodbridge, and three Richmond-area facilities. Offerors must complete all pricing fields comprehensively and submit one annual invoice covering all fixed pricing components.
The pricing submission requires itemization of implementation costs, quarterly preventative maintenance costs for each of the ten locations, annual software licensing fees, replacement part costs for end-of-life alarm panels, additional required solution components, fixed hourly labor rates for repairs at each location (ranging from three to eight estimated repair hours depending on the facility), and travel costs per location based on estimated repair visits. All green-highlighted totals must be included in the Annual Grand Total Cost for Year 1, which serves as the basis for price scoring evaluation. The submission explicitly prohibits cost duplication across line items and requires that all components necessary for a fully functional access control and alarm system be incorporated into the base pricing. Optional value-added features may be listed separately but cannot be included in the evaluated annual total. Labor rates and replacement costs outside the fixed pricing structure require pre-approval from the Virginia Lottery.
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Text version
ATTACHMENT 1
Pricing: Lot I Access System; Offeror must complete in its entirety *Note: One (1) annual invoice shall be submitted for all fixed pricing*
LOT 1: ACCESS PRICING INSTRUCTIONS
• Complete all relevant fields.
• Provide monthly and annual costs where indicated (annual = monthly × 12).
• Include all green-highlighted amounts in the Annual Grand Total– Year 1.
• The Annual Grand Total– Year 1 will be the value used to calculate the score.
GRAND TOTAL REQUIREMENT
• The Annual Grand Total Cost – Year 1 must include all green-highlighted totals.
• This total shall not include any value-add features.
• Offeror shall ensure that costs are not duplicated across line items. Each cost component shall be represented only once within the pricing tables.
The Offeror shall include all components, services, equipment, monitoring, etc., necessary to provide a fully functional access control and alarm system solution in the Annual Grand Total Cost – Year 1. Items not required for base functionality for year 1 shall be identified as optional and shall not be included in the evaluated total. The Annual Grand Total Cost – Year 1 will be used for price scoring.
Implementation - Offeror shall itemize implementation costs.
Item Implementation Item Description Implementation Cost
1. $
2. $
3. $
Quarterly Preventative Maintenance At Richmond Offices And Customer Service Centers.
Item Richmond Offices and Customer Service Centers
Quarterly Preventative Maintenance Cost Quarterly Cost
Quarterly Preventative Maintenance Cost
Annual Cost
1 Farmville - Central VA $ $ 2 Hampton - Hampton Roads $ $ 3 Harrisonburg - Shenandoah Valley $ $ 4 Abingdon - Southwest VA $ $ 5 Roanoke - Roanoke Valley $ $ 6 Woodbridge - Northern VA $ $ 7 PZW Richmond - Prize Zone West $ $ 8 Richmond - Carolina Ave. Data Ctr. $ $ 9 Richmond - WTVR CBS6 $ $
10 Richmond - HQ $ $
Pricing Lot I - Access System Continued
For this boxed section please only include the Software License Cost in the ANNUAL GRAND TOTAL - YEAR 1
Item Monthly Unit Price Annual Total
Software Licensing Cost $ $
License cost beyond 5 concurrent clients/cost per clients.
Replacement part costs-discount % Off List Price
Provide a replacement solution for end-of-life Alarm Panels at each location, including, as applicable:
Security Management System, Intelligent Controller, Reader Boards, and Intrusion Detection System Panel.
Item Replacing End of Life Alarm Panels
Items Description
Toal Cost
1 Farmville - Central VA $
2 Hampton - Hampton Roads $
3 Harrisonburg - Shenandoah Valley $
4 Abingdon - Southwest VA $
5 Roanoke - Roanoke Valley $
6 Woodbridge - Northern VA $
7 PZW Richmond - Prize Zone West $
8 Richmond - Carolina Ave. Data Ctr. $
9 Richmond - WTVR CBS6 $
10 Richmond - HQ $
Offeror shall identify and price any additional components required for the proposed solution that are not explicitly listed above.
Additional Required Solution Item
One Time Cost, if any
Monthly Unit Price, if any
Total Cost for Year 1
Pricing Lot I - Access System Continued
Fixed Labor Rate Per Location - Hourly rates shall only be incurred for actual work performed and shall not include travel time.
Item Locations
Estimated Repair Hours
Hourly Repair Rate
Total Cost
(Estimated Repair Hours x Hourly Repair Rate)
1 Farmville - Central VA
2 Hampton - Hampton Roads
3 Harrisonburg - Shenandoah Valley
4 Abingdon - Southwest VA
5 Roanoke - Roanoke Valley
6 Woodbridge - Northern VA
7 PZW Richmond - Prize Zone West
8 Richmond - Carolina Ave. Data Ctr.
9 Richmond - WTVR CBS6
10 Richmond - HQ
Labor Rates and Replacement Cost shall apply only to services outside the fixed pricing structure and must be pre-approved by the Virginia Lottery.
Travel Cost Per Location (if applicable) – This fee shall be a one-time fee assessed per visit, per technician.
Item
Locations
Estimated Number of Visits for Repair
Fixed Travel Cost Per Location (if applicable)
Toal Cost
(Estimated Number of Repair Visits x Fixed Travel Cost)
1 Farmville - Central VA
2 Hampton - Hampton Roads
3 Harrisonburg - Shenandoah Valley
4 Abingdon - Southwest VA
5 Roanoke - Roanoke Valley
6 Woodbridge - Northern VA
7 PZW Richmond - Prize Zone West
8 Richmond - Carolina Ave. Data Ctr.
9 Richmond - WTVR CBS6
10 Richmond - HQ
Cost – Lot 1
Annual Grand Total– Year 1 (USD)
ANNUAL GRAND TOTAL - YEAR 1
Provide the aggregate total of all figures entered in the green-highlighted fields. The resulting amount shall be entered as the Total Annual Cost – Year 1
Value-Added Features (Optional):
List any additional features offered below, including a brief description and associated cost. Do not include these amounts in the Annual Grand Total Cost – Year 1.
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