PPSC DQ 27-004 Cooling Tower Replacement.pdf

Version 06.2026

Documented Quote

PPSC DQ 27-004

Cooling Tower Replacement at Center for Healthcare

Education Simulation (CHES), September 4, 2026

Version 02.2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT- JAMES GELLENBECK, PROCUREMENT.BIDS@PIKESPEAK.EDU

2. IMPORTANT DATES:

A. Publication Date- SEPTEMBER 4, 2026

B. Quote Submission Deadline- SEPTEMBER 15, 2026

3. OVERVIEW AND GOALS:

A. PIKES PEAK STATE COLLEGE (PPSC) IS SOLICITING QUOTES TO REPLACE TWO

EXISTING COOLING TOWER CELLS AND ASSOCIATED SUPPORT PADS AT THE

CENTER FOR HEALTHCARE EDUCATION & SIMULATION (CHES) CAMPUS. THE

EXISTING COOLING TOWER CELLS ARE LEAKING AND HAVE CONTINUED TO

DETERIORATE DUE TO CORROSION. THE PROJECT INCLUDES REMOVAL AND

DISPOSAL OF THE EXISTING COOLING TOWER CELLS AND SUPPORT PADS AND

INSTALLATION OF NEW GRAVITY FLOW RETURN CONTROLLED COOLING TOWER

CELLS EVAPCO OR EQUIVALENT AND CONCRETE SUPPORT PADS (AS

APPROPRIATE). ASSOCIATED WORK INCLUDES PIPING AND ELECTRICAL

CONNECTIONS, INSULATION, SERVICE ACCESS, PERMITTING, REQUIRED

INSPECTIONS, AND SITE CLEANUP.

4. REQUIREMENTS:

A. SEE EXHIBITS B, C, & D

5. REQUESTED QUOTE FORMAT:

A. SEE EXHIBIT A

6. QUOTE SUBMISSION INSTRUCTIONS:

B. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line

“Quote submission from (Insert Respondent Name) for PPSC DQ 27-004, COOLING

TOWER REPLACEMENT at CHES CAMPUS.

Version 02.2026

C. Ensure all requested attachments are included

D. A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction

B. Background, Overview and Goals

C. Anticipated Term

D. Schedule of Activities

E. Procurement Point of Contact ………………………………………………………………………………..4

F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

B. Timeliness of Quote Submission

C. Quote Format and Content

D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

B. Negotiations

C. Single Quote

D. Notice of Award

E. Documents After Award

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

B. Modifications and/or Supplemental Information to the Solicitation

C. Solicitation Cancellation and/or Rejection of Quotes

D. Modifications or Withdrawal of Quotes

E. Mistake and Minor Informalities in Respondent Quotes

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F. News Releases and Announcements

G. Not a Legally Binding Offer

H. Respondent Quote Content

I. Quote Response Material Ownership

J. Certification of Independent Price Determination

K. Submission of Confidential or Proprietary Information

L. Ethics and Conflicts of Interest

M. Protested Solicitations and Awards

N. Performance Outside of Colorado

O. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

P. Vendor Assistance

7. EXHIBITS

A. Exhibit A – Quote Response Sheet

B. Exhibit B – IRS Taxpayer Identification Form

C. Exhibit C – PERA Retiree Questionnaire

D. Exhibit D - Personal Services Contract

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, PIKES PEAK STATE COLLEGE is issuing this

Documented Quote for COOLING TOWER REPLACEMENT at CHES CAMPUS.

B. Background, Overview and Goals

PIKES PEAK STATE COLLEGE (PPSC) IS SOLICITING QUOTES TO REPLACE TWO

EXISTING COOLING TOWER CELLS AND ASSOCIATED SUPPORT PADS AT THE

CENTER FOR HEALTHCARE EDUCATION & SIMULATION (CHES) CAMPUS. THE

EXISTING COOLING TOWER CELLS ARE LEAKING AND HAVE CONTINUED TO

DETERIORATE DUE TO CORROSION. THE PROJECT INCLUDES REMOVAL AND

DISPOSAL OF THE EXISTING COOLING TOWER CELLS AND SUPPORT PADS AND

INSTALLATION OF NEW GRAVITY FLOW RETURN CONTROLLED COOLING TOWER

CELLS EVAPCO OR EQUIVALENT AND CONCRETE SUPPORT PADS (AS

APPROPRIATE). ASSOCIATED WORK INCLUDES PIPING AND ELECTRICAL

CONNECTIONS, INSULATION, SERVICE ACCESS, PERMITTING, REQUIRED

INSPECTIONS, AND SITE CLEANUP.

THE PURPOSE OF THIS PROJECT IT TO REPLACE THE DETERIORATED EQUIPMENT

AND PROVIDE A RELIABLE COOLING TOWER SYSTEM THAT CAN BE SAFELY

OPERATED AND MAINTAINED.

C. Anticipated Term

i. Once the Contract and Purchase Order is signed the anticipated work schedule is DECEMBER 7, 2026, and must be completed by JANUARY 8, 2027.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change

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(MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS is

SEPTEMBER 4, 2026.

b. The jobsite visitation will take place on SEPTEMBER 10, at 10:00 AM, in the front lobby on CHES Campus at the address below:

Center for Healthcare Education & Simulation 1850 Cypress Semi Drive Colorado Springs, CO 80921

c. All quotes must be submitted in the method described below no later than 2:00 PM MST on SEPTEMBER 15, 2026.

d. The estimated date for award selection and notification is SEPTEMBER

15, 2026.

e. The desired Contract or Purchase Order start date is DECEMBER 7, 2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is JAMES GELLENBECK, DIRECTOR OF PROCUREMENT AND CONTRACTS, who may be reached via email at PROCUREMENT.BIDS@PIKESPEAK.EDU, or via phone at 719-502-

2008.

F. Respondent Inquiries

i. Respondents may submit written inquiries via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquiries received after the date and time indicated on the

Schedule of Activities.

ii. Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

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iii. Responses to Respondent inquiries will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage as required by the Insurance provision in the

Contract or Purchase Order Terms and Conditions prior to execution of the

Contract or Purchase Order.

C. Mandatory / Minimum Requirements

i. SEE ATTACHED QUOTE RESPONSE SHEET

ii. THE SELECTED VENDOR MUST MEET ALL MANDATORY REQUIREMENTS

ESTABLISHED BY THE STATE AND MUST DEMONSTRATE THE ABILITY TO

PROVIDE THE LABOR, MATERIALS, EQUIPMENT, SUPERVISION, AND

SERVICES NECESSARY TO SUCCESSFULLY COMPLETE THE COOLING TOWER

REPLACEMENT PROJECT AT CHES CAMPUS.

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At A MINIMUM, THE VENDOR MUST:

a. PROVIDE PROPER ISOLATION AND LOCKOUT/TAGOUT OF EXISTING

EQUIPMENT

b. REMOVE AND PROPERLY DISPOSE OF EXISTING COOLING TOWER CELLS

c. PROVIDE CRANE AND RIGGING SERVICES NECESSARY FOR REMOVAL

AND INSTALLATION

d. REMOVE TWO EXISTING COOLING TOWER SUPPORT PADS AND INSTALL

TWO NEW CONCRETE SUPPORT PADS (AS APPROPRIATE)

e. PROVIDE SERVICE PLATFORM AND LADDERS FOR EQUIPMENT ACCESS

MAINTENANCE

f. FURNISH AND INSTALL COMMERCIAL COOLING TOWER EQUIPMENT

MEETING THE REQUIREMENTS OF THE SOLICITATION

g. PROVIDE CTI-CERTIFIED COOLING TOWER EQUIPMENT

h. COMPLETE REQUIRED PIPING AND ELECTRICAL CONNECTIONS

i. INSULATE NEW PIPING TO MATCH EXISTING CONDITIONS

j. OBTAIN AND COORDINATE ALL REQUIRED PERMITS AND INSPECTIONS

k. REMOVE PROJECT DEBRIS AND LEAVE THE WORK AREA CLEAN UPON

COMPLETION

l. PROVIDE A MINIMUM ONE-YEAR WARRANTY ON EQUIPMENT, MATERIALS, AND INSTALLATION WORKMANSHIP

FAILURE TO MEET ANY MANDATORY REQUIREMENT MAY RESULT IN THE

VENDOR BEING DETERMINED NON-RESPONSIVE OR OTHERWISE INELIGIBLE

FOR AWARD, IN ACCORDANCE WITH THE SOLICITATION REQUIREMENTS AND

APPLICABLE STATE PROCUREMENT RULES.

3. SCOPE OF WORK / SPECIFICATIONS

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i. THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, EQUIPMENT, AND SERVICES NECESSARY TO COMPLETE THE FOLLOWING:

a. ISOLATE, LOCKOUT/TAGOUT, AND DISCONNECT TWO EXISTING

COOLING TOWER CELLS FROM ASSOCIATED PIPING AND ELECTRICAL

SYSTEMS

b. PROVIDE CRANE AND RIGGING SERVICES FOR REMOVAL AND

INSTALLATION OF COOLING TOWER EQUIPMENT

c. REMOVE AND PROPERLY DISPOSE OF THE TWO EXISTING COOLER

TOWER CELLS

d. REMOVE TWO EXISTING CONCRETE SUPPORT PADS AND CONSTRUCT

TWO NEW CONCRETE SUPPORT PADS (AS APPROPRIATE)

e. FURNISH AND INSTALL SERVICE PLATFORMS AND LADDERS FOR

EQUIPMENT ACCESS AND MAINTENANACE

f. FURNISH AND INSTALL TWO NEW CTI- CERTIFIED COOLING TOWER

CELLS. EQUIPMENT SHALL INCLUDE GALVANIZED STEEL CASING AND

COLD-WATER BASIN, NON-CORROSIVE HOT-WATER DISTRIBUTION

SYSTEM, MECHANICAL WATER MAKEUP FLOAT VALVE (AS

APPLICABLE), VIBRATION SWITCH (TIED TO BUILDING AUTOMATION

SYSTEM, AS APPLICABLE), BASIN HEATERS WITH ASSOCIATED

CONTRACTOR (AS APPLICABLE), TRANSFORMER AND DISCONNECT,

AND NEMA 3 CONTROL PANELS

g. RECONNECT PIPING AND ELECTRICAL SYSTEMS AT THE NEAREST

PRACTICAL CONNECTION POINTS

h. INSULATE NEWLY INSTALLED PIPING TO MATCH EXISTING CONDITIONS

i. OBTAIN AND COORDINATE REQUIRED PERMITS AND INSPECTIONS

j. COMPLETE STARTUP AND VERIFICATION OF THE INSTALLED

EQUIPMENT

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k. REMOVE PROJECT-RELATED DEBRIS AND LEAVE THE WORK AREA

CLEAN UPON COMPLETION

l. PROVIDE A MINIMUM ONE-YEAR WARRANTY ON EQUIPMENT, MATERIALS, AND INSTALLATION WORKMANSHIP

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes to JAMES GELLENBECK, DIRECTOR OF

PROCUREMENT AND CONTRACTS, who may be reached via email at

PROCUREMENT.BIDS@PIKESPEAK.EDU. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for PPSC DQ 27-004, COOLING TOWER REPLACEMENT at CHES CAMPUS.

ii. Quotes should be included as one or more attachments of PDF files.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

C. Quote Format and Content

i. SEE EXHIBIT A

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Contract or

Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract(s) or Purchase Order(s) will be awarded to the Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary

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ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with

Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award

Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or

Purchase Order.

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

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i. This solicitation is being published on Colorado Vendor Self Service (Colorado

VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register for this system free of charge, or may click on

“Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response.

The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference

Procurement Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, http://www.colorado.gov/vss

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Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules R-

24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-

24-103-201-08.

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-

103-204-01(b).

H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase

Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that

Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

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State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

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v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above

L. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the

Contract or Purchase Order term, including any extensions. Reference §24-18-

201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-

50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and

Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-

101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S

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.(Debarment and Suspension); and Procurement Rule R-24-101-107-01

(Ethics).

M. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the PIKES PEAK STATE COLLEGE

Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-

102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to JAMES GELLENBECK AT

PROCUREMENT.BIDS@PIKESPEAK.EDU.

N. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

O. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

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i. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905

C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small

Business Administration.

P. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity.

Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide

Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_statewide-2Dequity-2Doffice_supplier-2Ddiversity&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=AHk9LQL8xQKwtYW6AlMhIpKhc64M4gHnBm1wvGiKqhU&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_colorado-2Dsupplier-2Ddiversity-2Ddirectory&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=lJCgtcQ4bpjUYTb-DL2vTiTtjs5tP9GdjxCxohJukG4cRYarpnnyVjmEkozBFRPl&s=nq-3ZxXvzK0CyjE_Sukw4DfkzHfxneqrfzbnzxsO-hw&e= mailto:DPA_SupplierDiversityHelp@state.co.us

THE FOLLOWING MUST BE COMPLETED AND SUBMITTED:

PIKES PEAK STATE COLLEGE

QUOTE RESPONSE SHEET

PPSC DQ 27-004, SEPTEMBER 15, 2026,

2:00 PM MST

EQUIVALENT BIDS: ATTACH SPECIFICATIONS TO BID

Total

Cooling Tower Replacement and Associated Support Pads Other Expenses

GRAND TOTAL $__________

Vendor

Assured Delivery Date

Terms

Address

Phone

E-mail Address

Signature/Date /___________ Printed Name Of Signature Using the Federal Government definition, does your firm qualify as:

A small business YES _____ NO_____ A service disabled veteran owned business

YES _____ NO_____ (provide appropriate documentation as spelled out in the bid)

A member of the State of ColoradoVss system YES _____ NO_____ Colorado Vss # _________________________ Federal Identification #

EXHIBIT A

EXHIBIT

EXHIBIT

Contract Number: Page 1 of 35 Version 09.2025

State of Colorado Contract Cover Page

State Agency [Insert Department or IHE’s Full Legal Name]

Contractor [Insert Contractor's Full Legal Name, including "Inc.", "LLC", etc.]

Contract Number [Insert CMS number or Other Contract Number]

Contract Performance Beginning Date The later of the Effective Date or [Month Day, Year]

Initial Contract Expiration Date [Month Day, Year]

Contract Maximum Amount Initial Term

State Fiscal Year Initial Term: [20XX]:

$[0.00]

Extension Terms State Fiscal Year 1: [20xx]: $[0.00]

State Fiscal Year 2: [20xx]: $[0.00]

State Fiscal Year 3: [20xx]: $[0.00]

State Fiscal Year 4: [20xx]: $[0.00]

Total for All State Fiscal Years: $[0.00]

Contract Authority [Insert Brief Description of the Authority to enter into the Contract]

Contract Purpose [Briefly describe the Contract's purpose]

Exhibits and Order of Precedence The following Exhibits and attachments are included with this Contract:

1. Exhibit A – Statement of Work

2. Exhibit B – Sample Option Letter

3. Exhibit C – PII Certification

4. Exhibit D – HIPAA BAA

In the event of a conflict or inconsistency between this Contract and any Exhibit or attachment, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority:

1. Exhibit D, HIPAA BAA

2. Colorado Special Provisions in §18 of the main body of this Contract.

3. The provisions of the other sections of the main body of this Contract.

4. Exhibit A, Statement of Work.

5. Exhibit C, PII Certification.

6. Exhibit B, Sample Option Letter.

Principal Representatives For the State:

[Name] [Department Name] [Address Line 1] [Address Line 2] [City, State, Zip] [E-Mail]

For Contractor:

[Name] [Company Name] [Address Line 1] [Address Line 2] [City, State, Zip] [E-mail]

EXHIBIT D

Contract Number: Page 2 of 35 Version 09.2025

Signature Page

THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT

Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to bind the Party authorizing his or her signature.

Contractor

[INSERT: Legal Name of Contractor]

By: [Name & Title of Person Signing for

Contractor]

Date: __________________

State of Colorado Jared S. Polis, Governor

[INSERT: Name of Agency or IHE]

By: [Name & Title of Person Signing for Agency or

IHE]

Date: __________________

2nd State or Contractor Signature if Needed

By: [Name & Title of Person Signing for Signatory]

Date: __________________

Legal Review Philip J. Weiser, Attorney General

By: Assistant Attorney General

Date: __________________

State Controller Robert Jaros, CPA, MBA, JD

By: [Name of Agency or IHE Delegate-Please delete if contract will be routed to OSC for approval]

Effective Date: __________________

In accordance with §24-30-202, C.R.S., this Contract is not valid until signed and dated above by the

State Controller or an authorized delegate.

Contract Number: Page 3 of 35 Version 09.2025

Contract Provisions

1. Parties

This Contract is entered into by and between Contractor named on the Cover Page for this Contract (the “Contractor”), and the STATE OF COLORADO acting by and through the State agency named on the Cover Page for this Contract (the “State”). Contractor and the State agree to the terms and conditions in this Contract.

2. Term and Effective Date

A. Effective Date

This Contract shall not be valid or enforceable until the Effective Date. The State shall not be bound by any provision of this Contract before the Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred before the Effective Date or after the expiration or sooner termination of this Contract.

B. Initial Term

The Parties’ respective performances under this Contract shall commence on the

Contract Performance Beginning Date shown on the Cover Page for this Contract and shall terminate on the Initial Contract Expiration Date shown on the Cover

Page for this Contract (the “Initial Term”) unless sooner terminated or further extended in accordance with the terms of this Contract.

C. Extension Terms - State’s Option

The State, at its discretion, shall have the option to extend the performance under this Contract beyond the Initial Term for a period, or for successive periods, of one year or less at the same rates and under the same terms specified in the Contract (each such period an “Extension Term”). In order to exercise this option, the State shall provide written notice to Contractor in a form substantially equivalent to the Sample Option Letter attached to this Contract.

Except as stated in §2.D, the total duration of this Contract, including the exercise of any options to extend, shall not exceed five years from its Effective

Date absent prior approval from the Chief Procurement Officer in accordance with the Colorado Procurement Code.

D. End of Term Extension

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If this Contract approaches the end of its Initial Term, or any Extension Term then in place, the State, at its discretion, upon written notice to Contractor as provided in §14, may unilaterally extend such Initial Term or Extension Term for a period not to exceed two months (an “End of Term Extension”), regardless of whether additional Extension Terms are available or not. The provisions of this

Contract in effect when such notice is given shall remain in effect during the End of Term Extension. The End of Term Extension shall automatically terminate upon execution of a replacement contract or modification extending the total term of this Contract.

E. Early Termination in the Public Interest

The State is entering into this Contract to serve the public interest of the State of Colorado as determined by its Governor, General Assembly, or Courts. If this

Contract ceases to further the public interest of the State, the State, in its discretion, may terminate this Contract in whole or in part. A determination that this Contract should be terminated in the public interest shall not be equivalent to a State right to terminate for convenience. This subsection shall not apply to a termination of this Contract by the State for Breach of Contract by Contractor, which shall be governed by §12.A.i.

i. Method and Content

The State shall notify Contractor of such termination in accordance with

§14. The notice shall specify the effective date of the termination and whether it affects all or a portion of this Contract, and shall include, to the extent practicable, the public interest justification for the termination.

ii. Obligations and Rights

Upon receipt of a termination notice for termination in the public interest, Contractor shall be subject to the rights and obligations set forth in

§12.A.i.a.

iii. Payments

If the State terminates this Contract in the public interest, the State shall pay Contractor an amount equal to the percentage of the total

Contract Number: Page 5 of 35 Version 09.2025 reimbursement payable under this Contract that corresponds to the percentage of Work satisfactorily completed and accepted, as determined by the State, less payments previously made. Additionally, if this Contract is less than 60% completed, as determined by the State, the State may reimburse Contractor for a portion of actual out-of-pocket expenses, not otherwise reimbursed under this Contract, incurred by Contractor which are directly attributable to the uncompleted portion of Contractor’s obligations, provided that the sum of any and all reimbursement shall not exceed the maximum amount payable to Contractor hereunder.

3. Definitions

The following terms shall be construed and interpreted as follows:

“Breach of Contract” means the failure of a Party to perform any of its obligations in accordance with this Contract, in whole or in part or in a timely or satisfactory manner. The institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within 30 days after the institution of such proceeding, shall also constitute a breach. If Contractor is debarred or suspended under §24-

109-105, C.R.S. at any time during the term of this Contract, then such debarment or suspension shall constitute a breach.

“Business Day” means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1), C.R.S.

“Chief Procurement Officer” means the individual to whom the Executive Director has delegated his or her authority pursuant to §24-102-202, C.R.S. to procure or supervise the procurement of all supplies and services needed by the State.

“CJI” means criminal justice information collected by criminal justice agencies needed for the performance of their authorized functions, including, without limitation, all information defined as criminal justice information by the U.S.

Department of Justice, Federal Bureau of Investigation, Criminal Justice

Contract Number: Page 6 of 35 Version 09.2025

Information Services Security Policy, as amended and all Criminal Justice Records as defined under §24-72-302, C.R.S.

“Contract” means this agreement, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future modifications thereto.

“Contract Funds” means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under this

Contract.

“CORA” means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.

“Deliverable” means the outcome to be achieved or output to be provided, in the form of a tangible object or software that is produced as a result of Contractor’s

Work that is intended to be delivered to the State by Contractor.

“Effective Date” means the date on which this Contract is approved and signed by the

Colorado State Controller or designee, as shown on the Signature Page for this

Contract. If this Contract is for a Major Information Technology Project, as defined in §24-37.5-102(2.6), C.R.S., then the Effective Date of this Contract shall be the later of the date on which this Contract is approved and signed by the State’s Chief Information Officer or authorized delegate or the date on which this Contract is approved and signed by the State Controller or authorized delegate, as shown on the Signature Page for this Contract.

“End of Term Extension” means the time period defined in §2.D.

“Exhibits” means the exhibits and attachments included with this Contract as shown on the Cover Page for this Contract.

“Extension Term” means the time period defined in §2.C.

“Goods” means any movable material acquired, produced, or delivered by Contractor as set forth in this Contract and shall include any movable material acquired, produced, or delivered by Contractor in connection with the Services.

“Incident” means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access, loss, disclosure, modification, Contract Number: Page 7 of 35 Version 09.2025 disruption, or destruction of any communications or information resources of the

State, which are included as part of the Work, as described in §§24-37.5-401, et seq., C.R.S. Incidents include, without limitation, (i) successful attempts to gain unauthorized access to a State system or State Records regardless of where such information is located; (ii) unwanted disruption or denial of service; (iii) the unauthorized use of a State system for the processing or storage of data; or (iv) changes to State system hardware, firmware, or software characteristics without the State’s knowledge, instruction, or consent.

“Initial Term” means the time period defined in §2.B.

“Party” means the State or Contractor, and “Parties” means both the State and

Contractor.

“PCI” means payment card information including any data related to credit card holders’ names, credit card numbers, or other credit card information as may be protected by state or federal law.

“PHI” means any protected health information, including, without limitation any information whether oral or recorded in any form or medium: (i) that relates to the past, present or future physical or mental condition of an individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and (ii) that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual. PHI includes, but is not limited to, any information defined as Individually Identifiable Health

Information by the federal Health Insurance Portability and Accountability Act.

“PII” means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother’s maiden name, or biometric records;

and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in

Contract Number: Page 8 of 35 Version 09.2025

§§24-72-501 and 24-73-101, C.R.S. “PII” shall also mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S.

“Services” means the services to be performed by Contractor as set forth in this

Contract, and shall include any services to be rendered by Contractor in connection with the Goods.

“State Confidential Information” means any and all State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Contractor to the State; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the right to disclose such information; or (v) was independently developed without reliance on any State Confidential

Information.

“State Fiscal Rules” means the fiscal rules promulgated by the Colorado State

Controller pursuant to §24-30-202(13)(a), C.R.S.

“State Fiscal Year” means a 12-month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year.

“State Records” means any and all State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA.

“Subcontractor” means any third party engaged by Contractor to aid in performance of the Work.

Contract Number: Page 9 of 35 Version 09.2025

“Tax Information” means federal and State of Colorado tax information including, without limitation, federal and State tax returns, return information, and such other tax-related information as may be protected by federal and State law and regulation. Tax Information includes, but is not limited to all information defined as federal tax information in Internal Revenue Service Publication 1075.

“Work” means the Goods delivered and Services performed pursuant to this Contract.

“Work Product” means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work Product” does not include any material that was developed prior to the Effective Date that is used, without modification, in the performance of the Work.

Any other term used in this Contract that is defined in an Exhibit shall be construed and interpreted as defined in that Exhibit.

4. Statement of Work

Contractor shall complete the Work as described in this Contract and in accordance with the provisions of Exhibit A. The State shall have no liability to compensate

Contractor for the delivery of any goods or the performance of any services that are not specifically set forth in this Contract.

5. Payments to Contractor

A. Maximum Amount

Payments to Contractor are limited to the unpaid, obligated balance of the

Contract Funds. The State shall not pay Contractor any amount under this

Contract that exceeds the Contract Maximum for that State Fiscal Year shown on the Cover Page for this Contract.

B. Payment Procedures

i. Invoices and Payment

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The State shall pay Contractor in the amounts and in accordance with the schedule and other conditions set forth in Exhibit A.

Contractor shall initiate payment requests by invoice to the State, in a form and manner approved by the State.

The State shall pay each invoice within 45 days following the State’s receipt of that invoice, so long as the amount invoiced correctly represents

Work completed by Contractor and previously accepted by the State during the term that the invoice covers. If the State determines that the amount of any invoice is not correct, then Contractor shall make all changes necessary to correct that invoice.

The acceptance of an invoice shall not constitute acceptance of any Work performed or Deliverables provided under this Contract.

ii. Interest

Amounts not paid by the State within 45 days of the State’s acceptance of the invoice shall bear interest on the unpaid balance beginning on the 45th day at the rate of 1% per month, as required by §24-30-202(24)(a), C.R.S., until paid in full; provided, however, that interest shall not accrue on unpaid amounts that the State disputes in writing. Contractor shall invoice the State separately for accrued interest on delinquent amounts, and the invoice shall reference the delinquent payment, the number of day’s interest to be paid and the interest rate.

iii. Payment Disputes

If Contractor disputes any calculation, determination or amount of any payment, Contractor shall notify the State in writing of its dispute within 30 days following the earlier to occur of Contractor’s receipt of the payment or notification of the determination or calculation of the payment by the

State. The State will review the information presented by Contractor and may make changes to its determination based on this review. The calculation, determination or payment amount that results from the State’s review shall not be subject to additional dispute under this subsection. No

Contract Number: Page 11 of 35 Version 09.2025 payment subject to a dispute under this subsection shall be due until after the State has concluded its review, and the State shall not pay any interest on any amount during the period it is subject to dispute under this subsection.

iv. Available Funds-Contingency-Termination

The State is prohibited by law from making commitments beyond the term of the current State Fiscal Year. Payment to Contractor beyond the current

State Fiscal Year is contingent on the appropriation and continuing availability of Contract Funds in any subsequent year (as provided in the

Colorado Special Provisions). If federal funds or funds from any other non-

State funds constitute all or some of the Contract Funds the State’s obligation to pay Contractor shall be contingent upon such non-State funding continuing to be made available for payment. Payments to be made pursuant to this Contract shall be made only from Contract Funds, and the

State’s liability for such payments shall be limited to the amount remaining of such Contract Funds. If State, federal or other funds are not appropriated, or otherwise become unavailable to fund this Contract, the

State may, upon written notice, terminate this Contract, in whole or in part, without incurring further liability. The State shall, however, remain obligated to pay for Services and Goods that are delivered and accepted prior to the effective date of notice of termination, and this termination shall otherwise be treated as if this Contract were terminated in the public interest as described in §2.E.

6. Reporting - Notification

A. Quarterly Reports.

In addition to any reports required pursuant to §16 or pursuant to any other

Exhibit, for any contract having a term longer than three months, Contractor shall submit, on a quarterly basis, a written report specifying progress made for each specified performance measure and standard in this Contract. Such progress report shall be in accordance with the procedures developed and prescribed by the State. Progress reports shall be submitted to the State not later than five

Contract Number: Page 12 of 35 Version 09.2025

Business Days following the end of each calendar quarter or at such time as otherwise specified by the State.

B. Litigation Reporting

If Contractor is served with a pleading or other document in connection with an action before a court or other administrative decision making body, and such pleading or document relates to this Contract or may affect Contractor’s ability to perform its obligations under this Contract, Contractor shall, within 10 days after being served, notify the State of such action and deliver copies of such pleading or document to the State’s Principal Representative identified on the

Cover Page for this Contract.

C. Performance Outside the State of Colorado or the United States, §24-102-206, C.R.S.

To the extent not previously disclosed in accordance with §24-102-206, C.R.S., Contractor shall provide written notice to the State, in accordance with §14 and in a form designated by the State, within 20 days following the earlier to occur of

Contractor’s decision to perform Services outside of the State of Colorado or the

United States, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado or the United States. Such notice shall specify the type of Services to be performed outside the State of Colorado or the

United States and the reason why it is necessary or advantageous to perform such

Services at such location or locations, and such notice shall be a public record.

Knowing failure by Contractor to provide notice to the State under this section shall constitute a Breach of Contract. This section shall not apply if the Contract

Funds…