PERFORMANCE WORK STATEMENT.pdf

PERFORMANCE WORK STATEMENT

MEDICAL EQUIPMENT AND FURNITURE RELOCATION SERVICES

1. DESCRIPTION OF SERVICES. Contractor shall provide all labor, equipment, transportation, materials and supplies necessary to relocate medical equipment and furniture and office furniture for Womack Army Medical Center (WAMC), its on-post clinics and off-post Community Based Medical Homes (CBMH).

2. SERVICES SUMMARY.

a. The Contractor must perform a site visit to the facility identified for the move within 2 business days after telephonic notification to provide an on-the-spot estimate of moving costs.

Actual moving/relocation of equipment or furniture is required 2 to 3 business days after the spot estimate.

b. Moving/Relocation/Storage:

(1) Office Furniture: The contractor shall be responsible for disassembly for relocation purposes and reassembly of modular office furniture and partitions when returned to the facility.

(2) Medical Furniture: The contractor shall be responsible for disassembly for relocation purposes and reassembly of medical furniture when returned to the facility.

(3) The contractor shall be responsible for securing sensitive medical equipment such as: sensitive X-Ray Equipment and other medical equipment and devices. Contractor is required to have experience moving and storing medical equipment.

(4) Womack Army Medical Center (WAMC) provides storage when available on post and off-post; however, should WAMC storage not be available, the Contractor shall provide at a minimum, 20,000 square feet of storage space to temporarily store the equipment and furniture.

(5) The Contractor's storage facility shall be located as to allow return of equipment and furniture within 24 hours after notification to return and reassemble equipment and furniture where designated at WAMC, its on-post clinics or off-post Community Based Medical Homes.

3. ADDITIONAL INFORMTION

a. Transportation of medical and office equipment and products to and from off post sites.

(1) The Contractor shall be equipped with inflated (air) tires for moving equipment and furniture. These are the only type tires authorized for use in the medical center and clinics.

(2) Contractor is responsible and shall remove all trash generated by the move at the time of the move and return within one (1) workday to pick up boxes and carts.

(3) When there is an overflow of medical equipment and furniture at WAMC storage facilities, equipment and furniture will be picked up from an agreed upon location and moved to the Contractor's warehouse for temporary storage as needed.

(4) Extent of Obligation: The Government is obligated to pay only to the extent of BPA Call Number or the Government Purchase Card (GPC) order placed by authorized individuals and the purchase limitation of the BPA. Payment will only be authorized for actual services rendered.

(5) Purchase Authorization: Individuals authorized to purchase under the BPA shall be identified under separate cover, in writing, by a Contracting Officer of the WAMC Contracting Cell. Changes in the authorization list will also be presented to the Contractor in writing and shall be signed by a WAMC Contracting Officer. BPA Call Orders or GPC purchases by individuals not authorized to make purchases under the BPA shall not be honored by the Contractor. Services provided by the Contractor in violation of this authorization will be treated as an unauthorized commitment and may result in termination of the BPA.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

a. The Government shall provide an inventory list equipment and furniture list to the Contractor via email or fax for each relocation project.

b. The services to be performed by the contractor during the period of this contract shall at all times and places, be subject to review by the Contracting Officer or authorized representative(s).

5. PERIOD OF PERFORMANCE.

Performance period for this contract will begin 01 Jan 2025 through 31 Dec 2028

1. Federal Holidays.

Contract hours for services, Monday through Friday, excluding federal holidays:

New Years Day January 1st Martin Luther King's Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

6. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided to the contractor for relocation. At the close of each work period, contractor facilities, government property, and materials shall be secured.

7. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) or Contracting Officer's Representatives (CORs) may from time-to-time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

8. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

(a) Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

(b) Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

(c) Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

(d) Record and report promptly (within one hour) to the contracting officer or designated COR, all available facts relating to each instance of damage to government property.

(e) In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

(f) If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

(g) Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

9. DELIVERABLES: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractor);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractor);

(7) Total payments (including sub-Contractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(10) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of deployment or contingency contract language, and,

(12) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

(13) As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer's Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting Officer.

10. MANDATORY REPORTING REQUIREMENT: Sexual Assault Reporting. The contractor will immediately (within 24 hours) report an incident of sexual assault to the COR.

11. STATEMENT OF WORK-ADDENDUM FOR ANTI-TERRORISM/OPERATIONS

SECURITY: Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HODA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-111) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/ AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381- 12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a Cl agent or other trainer as specified in 2-4b.