PC-550000-CAW02.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25392 DOT FM Number: 422541-5-12-15

Submittal Date: 10/21/2024 Project Name: Systems Planning Consultant

Consultant’s Name: Metric Engineering, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 1343 Brickyard Rd.

City: Chipley State: Florida Zip: 32428

Office Location: Chipley, FL Contact person: Amy Wiwi, GSP

Phone: (850) 638-2393 Contact email: Amy.wiwi@metriceng.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Metric Engineering, Inc. (Metric) is pleased to submit our qualifications for this Systems Planning Consultant Services Contract. Our firm has a 45-year history of collaboration with the Florida Department of Transportation (FDOT) District 3 (D3). For the past 24 years, we have been an integral partner to the Planning Department, providing comprehensive staff support services through a series of Districtwide contracts. This long-standing partnership highlights our commitment to the District, and our understanding of D3's unique needs, challenges, and opportunities. Our commitment also includes a regional office in Chipley and a local Project Manager (PM) with over 20 years of experience. This letter builds upon our shared history, offering continuity, expertise, and a forward-thinking approach to address D3's current and future transportation challenges. We are excited about the opportunity to build on this successful partnership and continue serving as one of your trusted planning consultants.

Introduction

The Metric Team is comprised of highly skilled professionals whose exemplary track record demonstrates our capacity to excel in fulfilling all tasks outlined in the Scope of Services for this contract.

Our full-service team is currently working with every FDOT district on all phases of project development from Planning to Construction, making us uniquely qualified to understand the critical issues associated with long-term districtwide project planning. Our supporting partners: BCC Engineering, LLC (BCC); Marlin Engineering, Inc. (Marlin) (DBE); Florida Transportation Engineering, Inc. (FTE) (DBE); CDM Smith, Inc. (CDMS); and Quest Corporation of America, Inc. (Quest) (DBE) possess the necessary skills, experience and availability to ensure our delivery of superior planning services. As always, the Metric Team will work to meet/exceed the FDOT DBE/SBE aspiration goals. Our goal for this contract is 12% DBE/SBE utilization.

375-030-22

PROCUREMENT

Understanding of Critical Issues / Project Approach

Scope Tasks A, B, F, G: Systems and Corridor Analysis, Model Development and Environmental Management Support.

Systems Analysis: The D3 Planning office’s primary function is to monitor and evaluate the transportation environment and determine the systemwide needs to support the five pillars of the FDOT Compass: Safety, Resiliency, a robust Supply Chain, Technology, and Workforce Development. Our team’s experience with these system performance evaluations includes FDOT districtwide and statewide multimodal contracts evaluating freight needs; logistics;

passenger operations; bike/ped needs; demand modeling; and aviation, seaport, rail, and transit needs. We have conducted network resiliency studies, bottleneck studies through big-data interpretation, multimodal prioritizations, and assisted with launching new funding avenues for programs like the SUN Trail and highway connector programs. Our team members developed the policy and investment elements of what eventually became the Freight Mobility and Trade Plan. In addition, CDMS is currently leading the 2055 FTP plan update, which will not only set policy but also provide the goals and objectives for our transportation system.

Corridor Planning: The Metric Team understands this task is a catalyst for short- and long-term investments and ensures improvements are focused on the most significant needs. Locally, our team has worked with D3 on nearly two dozen Action, Corridor, Feasibility and PD&E Studies, finding interim and long-term solutions to address challenges facing the D3 transportation network. We have developed/applied local and regional models, including the NWFRPM and FLSWM, to evaluate future needs. We are intimately familiar with the latest resources and guidance from the Florida Transportation Forecasting Resource Hub and are equipped to handle the future model transition to PTV VISUM.

Similar experience includes the SR 292 Feasibility/PD&E, SR 389/East Avenue PD&E, SR 85 Bypass Feasibility, US 98 Gulf Breeze Feasibility, US 90 Trail Feasibility, 23rd Street PD&E, US 98 Realignment (Round the Mound) Feasibility, I-10 Master Plan, SR 742 Action Plan, D3 ITS Master Plan; as well as the US 27 Corridor Plan, I-95 Master Plan, SR 80 Corridor Plan, Kendall Dr. Corridor Plan, and US 1 Corridor Plan. The knowledge and expertise gained through years of managing diverse projects ensures our solutions will direct limited resources to the most beneficial projects – an essential task due to the expanding project cost overruns we are witnessing in D3 and throughout the industry.

Environmental Management Support: We are very familiar with the PD&E/NEPA process, and Metric is currently part of the D3 DW ETDM and Environmental Assistance contracts. We have successfully worked on studies throughout Florida that range from simple Categorical Exclusions to complex Environmental Impact Statements. We understand our goal is to ensure the Department can utilize our study products to proceed to the next phase. Further, we know a critical environmental vulnerability is the D3 geographic layout with an extensive coastline. Including analysis of evacuation corridors and resiliency techniques into our recommendations is essential.

Scope Tasks C, E, J: Strategic Intermodal System (SIS), Statistics, Complete Streets. The FDOT roadway network designations impact roadway hierarchy, design, maintenance, jurisdiction, access, and funding and are housed within the Department’s RCI database. Metric has been an RCI consultant for D3 for 24 years assisting in the maintenance of these designations.

We have also assisted in the addition and removal of assets on/off the SHS, SIS, and NHS, and we have managed the Functional Classification and Urban Boundary updates for the last two cycles.

SIS: Metric Team members assisted Central Office (CO) with implementing the initial SIS in 2003, and developed the seaport, intermodal, and commuter rail needs and cost feasible plans. Team members CDMS and Marlin also currently support CO with the development of performance measures and prioritization methodologies used to evaluate projects for funding. The prioritization purpose is to select projects that satisfy the SIS goals:

safety and security, mobility, economic competitiveness, quality of life, and system preservation. At the District Level, Metric teamed with staff now at CDMS, was a part of D3’s initial SIS plan(s) development and asset designations. Our team’s experience also includes assisting other districts with the development and maintenance of the SIS Plans/Funding Strategy, which includes the SIS First Five-Year Plan, SIS Second Five-Year Plan, SIS Cost Feasible Plan, SIS Multimodal Unfunded Needs Plan, and the SIS Quick Fix Program. Our team has supported multiple districts with justifications for modifying the SIS Network, including corridor and SIS hub deletions, additions, and/or relocations. We also understand this contract will assist in the expansion of the SIS Unfunded Needs Plan with CO relying on the Districts to develop multimodal needs lists. In addition, we understand that there is a push for continual development of the SIS Work Program, some of which D3 experienced with the recent plan(s) development. For instance, we understand that the implementation of MFF projects will have a continued funding impact requiring Districts to update project priorities and increase coordination with the MPOs.

Complete Streets (CS): Metric worked with D3 to establish an efficient process for inventory and prioritization, provided current context classifications on all D3 state corridors, and worked with CO on the RCI data that should be collected. We are currently reviewing future classifications proposed by planning and PD&E studies, as well as providing justification on existing designations allowing the appropriate Florida Design Manual criteria to be applied. As the Department continues to closely align Access Management to Context Class, we understand the next step in D3 will be to proactively analyze programmed projects to address disparities.

Scope Tasks D, I: Growth Management, Federal and State Programs Growth Management is a broad term referring to the strategies used to guide the type, intensity, location, and timing of new development. Over the last two decades, our team has been tasked periodically with reviewing Sector Plans, Comprehensive Plan Amendments, Concurrency documents, EARs, Congestion Management Plans, TIP/STIP/LRTP updates, LOS studies, etc. We also currently review local agency and MPO long-range plans and how they impact various upcoming priority projects and their placement in the FDOT work program through monthly Planning Consistency Reviews. We are familiar with the key statutory guidance in Florida and work to remain conflict free to ensure availability to review any planning activities at the local government level as needed. The Metric Team has supported D3 with Federal and State Programs working closely with Planning Councils, MPOs, transit agencies, authorities, and local governments on a variety of TRIP, TA, SCRAP, SCOP, SUN Trail, and CIGP projects;

REDI project reporting; Safety/HSIP Studies, etc.

Scope Task H Public Involvement (PI) As the final part of the FDOT Compass, Metric PI staff incorporate communities through meaningful engagement to arrive at context-sensitive and community supported solutions. Our Team has extensive experience with a variety of PI methods such as stakeholder interviews, workshops, charrettes, hybrid meetings, VPUs, hearings, webcasting, social media, and crowdsourcing. Under previous Systems Planning Contracts, we have assisted the department with outreach efforts during FTP plan updates, SIS plan coordination with MPOs, Corridor/Action/Feasibility Studies, Transit Agency Trainings, Access Management, etc. Our team’s recent statewide PI efforts also include the webinars, open houses, website(s), and social media postings for the 2055 FTP plan update.

In addition, Metric added subconsultant Quest to our team to provide innovative solutions like dynamic visualizations, drone videos and 3D renderings.

Staff Extension/Additional Qualifications: We are immediately available and are LOCAL, with an office just minutes from the District headquarters. We currently work with every department and have a unique understanding of D3’s opportunities and challenges.

Working with the District daily for several decades has allowed our team to build lasting relationships that streamline inter-department and outside partner coordination, improving efficiency. Additionally, the Metric Team offers several other innovative services that augment our overall solutions. Our team boasts experienced local data collection staff that are equipped with the latest technology to collect all multimodal data needs. We have in-house GIS (Esri Business Partner), drone operators, graphics design, and web development services, and are familiar with the district’s databases, GIS apps, etc. We also utilize Big Data providers such as ReplicaHQ to evaluate link O-D as well as Networkwide O-D using the NWFRPM Traffic Analysis Zones for consistency in data evaluations. Use of detector data and INRIX/HERE data from the RITIS platform is another key tool utilized when performing corridor studies. Metric is teamed with Marlin on the CO Micromobility Contract, ensuring our team members are consistently evaluating the latest and most cost-effective means for collecting multimodal data. Similarly, we are currently completing data collection for D2 on their entire trail network utilizing tube and infrared counters to establish a DW trail prioritization program. Metric also has a strong reputation for expertise in Traffic Operations, ITS, and TSM&O, which are increasingly critical as transportation agencies face funding constraints. Metric offers extensive experience in Smart City initiatives and Connected and Autonomous Vehicle (CAV) technology. By fostering public-private partnerships and integrating emerging technologies such as CAV and ITS, we enhance public services and improve mobility.

Key Staff and Roles Amy Wiwi, GISP (Metric) (24) – PM: Expert in RCI, GIS, Systems Planning, and PD&E; PM on D3, D5 Planning/RCI contracts. Dale Cody, PE, PTOE (Metric) (28) - Principal-in-Charge (PIC):

PM/PIC on over 120+ ITS/Traffic Operations projects including D3 ITS Master Plan. Nicole Mauntler, PE, AICP (Metric) (16) – Deputy PM, Lead Complete Streets / Local Programs: Extensive experience in D3 roadway design, multimodal improvements & PD&Es. Jennifer Adkison, CPS (Metric) (21) – QA/QC: Quality Assurance (QA)/QC Manager for Metric’s NFL PD&E/Planning section and actively involved in all Planning contracts in FL.

Simone Babb, GISP, CVP (Metric) (25) – Innovation & GIS Specialist: A former Chief Innovation and Emerging Technologies Officer for Orange County and GIS Coordinator/Management Analyst for D5, she performs GIS coordination for Metric’s RCI/Planning contracts. Stefan Escanes, PE, PTOE (Metric)

(15) – Lead Growth Management & Traffic: Experience in traffic impact analysis, PD&E’s, corridor arterial analysis and traffic operational studies and will be supported by Phillip Kurth, PE, PTOE (FTE) (18) Jessica Bloomfield, PE (Metric) (22) – Lead Design & Constructability Reviews: Also has extensive D3 experience, particularly in roadway design and construction cost estimates. Cynthia Boyette (Marlin) (32) – Senior Data Specialist: Cynthia has significant involvement with the SIS program. SungRyong Han (BCC) (28) – Lead Modeling & Corridor Studies: Senior Planner for Travel Demand Modeling and is responsible for LRTP, subarea/corridor planning, land use planning, PD&E studies, GIS projects, and traffic engineering studies. Zach Teders (CDMS) (23) – SIS Multimodal & Planning: Former SIS Multimodal Coordinator for D3 and has worked with CO on SIS Multimodal projects. Danielle Riley (Metric) (11): Experience with planning data analysis and PU for transportation systems and will support Jessica Francois (Quest)

(13) – Public Involvement: Expertise in stakeholder coordination, computer visualization CADD, and database management.

Why Metric?

Our firm brings unparalleled expertise and local knowledge to FDOT, with 45 years of experience partnering with D3, and 24 years specifically supporting D3 Planning. Led by a local PM and Deputy PM, we have cultivated strong stakeholder relationships and seamless coordination with other departments within the District as well as Central Office. The Metric Team excels in every aspect of the planning process and is supported by subject matter experts across all scope areas with cutting-edge emerging technology. This unique blend of long-standing experience, local presence, and innovative capabilities makes us the ideal partner for FDOT D3's evolving needs.

Thank you for considering the Metric Team, Amy Y. Wiwi, GISP

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

13.4 2.0 13.3 13.5 13.6 13.7 DBE SB UU

Prime Metric Engineering, Inc.

Su bc on su lta nt s

BCC Engineering, LLC Marlin Engineering, Inc.

CDM Smith, Inc.

Florida Transportation Engineering, Inc.

Quest Corporation of America, Inc.

(Public Involvement)

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

FOR

DISTRICT WIDE SYSTEMS PLANNING CONSULTANT

Advertisement Number Financial Project Nos. F.A.P. Nos.

25392 42254141215 N/A Various Various

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 3

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 7

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 8

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

D INTERVIEWS EVALUATION SHEET

E PROPOSED PROJECT SCHEDULE

(ATTACHMENTS CONTINUED)

F STANDARD PROFESSIONAL SERVICES AGREEMENT

G FDOT STANDARD WORK CLASSES

H DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The primary objective of this contract is to provide professional planning and engineering services to support District 3 Planning Staff in directing and coordinating transportation planning, which includes multimodal and intermodal planning, program management, non-production environmental management activities, intergovernmental coordination, and systems analysis studies necessary to implement the Department's programs, policies, plans, and procedures in this District while assuring that all activities align with the most current legislative intent.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to give an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project No.: 42254141215 and Various F.A.P. No.: N/A, and Various County: Districtwide Funding Sources: State/Federal Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the Departments Director of Transportation Development. Individual projects will be assigned for a period of sixty (60) months from the date of this Agreement.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $250,000.00.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for each Task Work Order. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the Task Work Order. These costs shall include employee salaries, combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable) as related to the performance of this work (this includes subconsultants).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each)

Examples of acceptable and unacceptable content for organization charts and staffing charts are https://vendor.myfloridamarketplace.com/ provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm. Organization or staffing charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 12:00 p.m. (local time) on Monday, November 18, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and H.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.6 DBE Utilization:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment H to this Request for Proposal, and to submit that Statement with their Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the three firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may post questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team.

The Consultant may keep the copy of the questions during the interview.

The Consultant may not leave the interview room to review the questions.

The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions.

with the Technical Review Committee and Professional Services Unit staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the interview time. Discussions by the Consultant team members during the 5-minute review are not part of the interview process, and are not considered in evaluation of the Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

No handouts other than standard paper business cards will be allowed before, during or after the interview.

The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

No visual aides are permitted during the interview. The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial plot may be marked up or drawn upon by the Consultant during the interview, but not before the interview begins. One aerial per project may be submitted. No other visual aides are allowed.

Consultants may bring in paper notepads or index cards with notes during the interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the

TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment C), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Ms. Casey Johns. Her address, telephone number and email address are 1074 Hwy 90, Chipley, Florida 32428; Phone (850) 330-1590;

casey.johns@dot.state.fl.us.

FIGURE 1

LOCATION MAP

ATTACHMENT A

SCOPE OF SERVICES

EXHIBIT "A"

TRANSPORTATION SYSTEMS PLANNING

October 2024

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TABLE OF CONTENTS

I. PURPOSE

II. SERVICES

III. TASKS FOR WHICH CONSULTANT SERVICES MAY BE REQUIRED

A. SYSTEMS ANALYSIS SERVICES

B. CORRIDOR ANALYSIS SERVICES

C. SIS SERVICES

D. GROWTH MANAGEMENT AND PLANNING COORDINATION SERVICES

E. TRANSPORTATION STATISTICS SERVICES

F. MODAL DEVELOPMENT SERVICES

G. ENVIRONMENTAL MANAGEMENT SERVICES

H. PUBLIC INVOLVEMENT

I. FEDERAL AND STATE MANDATED PROGRAMS AND SERVICES

J. COMPLETE STREETS SERVICES

IV. RESPONSIBILITIES OF THE DEPARTMENT

VI. SUBCONTRACTING

VII. COMPUTER SERVICES

VIII. QUALITY ASSURANCE PROGRAM

IX. SPECIFICATION FOR WORK

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EXHIBIT "A"

TRANSPORTATION SYSTEMS PLANNING

FM NO: 422541-4-12-15 and Various

I. PURPOSE

The primary objective of this contract is to provide professional planning and engineering services to support District 3 Planning Staff in directing and coordinating transportation planning, which includes multimodal and intermodal planning, program management, non-production environmental management activities, intergovernmental coordination, and systems analysis studies necessary to implement the Department's programs, policies, plans, and procedures in this District while assuring that all activities align with the most current legislative intent.

Such activities include developing and/or analyzing various forms of Systems Planning and

Engineering studies and activities; developing, analyzing. monitoring and/or potential revisions of the

District's portion of the Strategic Intermodal System (SIS); various Modal Development activities;

Metropolitan Planning Organization (MPO) assistance along with MPO and Regional traffic model calibration, analysis, updates, or enhancements; various State Mandated transportation program implementation activities; systems analysis of Growth Management functions and coordination responsibilities; various minor Transportation Statistics activities; various minor Systems Analysis activities; Environmental Management activities including updating, monitoring, and information entry into the Efficient Transportation Decision Making (ETDM) process; and other related Planning and

Engineering corridor related activities as needed.

II. SERVICES

The Consultant will be required to perform policy, planning, and engineering analyses and to develop

A-4 specific recommendations and products as assistance to the District 3 Planning Staff in the performance of some or all of the tasks as identified in Section III of this Scope of Services. All work performed by the Consultant will be in compliance with the latest Federal Transportation Policy and conform to the most recent State Laws, Policies, and Procedures including the Florida Transportation

Plan (FTP).

The Department Project Manager will provide a specific definition of the work for each task to be performed by the Consultant as defined in this Scope of Services and will manage the Consultant work

(Section III) through the issuance of a Task Work Order for each task. Each Task Work Order shall include product requirements, schedules, manpower requirements, documentation requirements, and total allowable task costs. Each such Task Work Order shall be developed in cooperation with the

Consultant's Project Manager and issued in writing to the Consultant's Project Manager before any work on the task is initiated. The Consultant staff will be available for daily working communications with Department staff during most of the tasks as required in each specific Task Work Order.

III. TASKS FOR WHICH CONSULTANT SERVICES MAY BE REQUIRED

A. SYSTEMS ANALYSIS SERVICES

The Consultant will be required to assist District 3 Planning staff in developing, participating in, and/or reviewing and analyzing various minor Planning or Engineering studies or activities for a specified roadway system or a generalized area wide group of facilities identified by a common definition or condition, including but not limited to the following types of activities:

1. Developing, calibrating, updating, enhancing, and/or analyzing the latest System wide, Regional and MPO Traffic Models (all four MPO areas) necessary for determining traffic impacts and projections for various Planning and Engineering systems studies such as Local Government Comprehensive Plan (LGCP), site Impact Analysis, Corridor

Management Studies, Feasibility Studies, Project Development and Environment

(PD&E) studies, Interstate Master Plans, Strategic Intermodal Systems Action Plans, Interchange Justification Reports (IJRs), Interchange Modification Reports (IMRs), A-5

Systems Interchange Modification Reports (SIMRs), and Interchange Operational

Analysis Reports (IOARs), all of which will require accurate and detailed documentation;

2. Perform Air Quality Model application and analysis on specific functional systems for conformity determinations in non-attainment areas;

3. Performing and/or analyzing various specific systems elements or subsets of area-wide systems, specific roadway or modal systems, or specific parts of corridor planning studies;

4. Assist staff in data collection, development, enhancement, and/or analysis of any Modal

Systems activities, studies or plans involving the SIS or any other roadway system subset of the State Highway System (SHS);

5. Assist in the understanding and incorporation of the most current cost feasible

Intelligent Transportation System (ITS) plans into any pertinent ongoing area-wide, system-wide, or corridor study on or impacting the SIS;

6. Assist Departmental staff in providing assistance to legislatively appointed Authorities such as the Northwest Florida Transportation Corridor Authority, Bridge Authorities, Airport Authorities, and Public Private Partnerships, that may have specific or generalized systems aspects;

7. Assist in data collection, analysis, development of or review of systems planning activities and services such as but not limited to, Access Management, Federal

Functional Classification, Modal Systems Plans, the SIS, Freight systems planning, Emergency Management systems activities, etc.

B. CORRIDOR ANALYSIS SERVICES

The Consultant may be required to assist staff in various systems analysis activities, including but not limited to:

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1. Develop, update, participate in, and/or analyze various types of Corridor Planning studies or activities which might include such things as collecting and analyzing multiple types of roadway data or systems information, developing analysis and selection matrixes, receive and document public input, develop multiple alternative solutions, and produce and publish approved final study results;

2. Develop, update, participate in, and/or analyze various types of Corridor Management studies or activities;

3. Develop, update, participate in, and/or analyze specific SIS Plans;

4. Develop, update, participate in, and/or analyze Interstate Master Plan Studies, IJRs, IMRs, SIMRs, and IOARs;

5. Develop, update, participate in, and/or analyze a specified corridor or group of corridors to determine eligibility of adding or deleting the corridor (or corridors) to the SIS or any other potentially eligible facility or service recognized as a component of the SIS;

6. Develop, update, participate in, and/or analyze a specified corridor of group of corridors for multiple…