Notice_to_Proceed.pdf
PDF 88 KB Posted
- Attached to
- Archaeology Consulting and Historic Preservation Services State and local contract opportunity
- Solicitation number
- RFQu-26-0018
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
The document is a Notice to Proceed form from the City of Phoenix Archaeology Office, designed to initiate a professional archaeological consulting task. The form is a template for defining a specific project scope, with placeholders for details such as the consulting firm, project manager, contract number, and project dates. While the specific project details are not filled in, the form indicates this is a not-to-exceed task where hours and expenses must strictly adhere to the agreed-upon proposal.
The document outlines specific invoicing and documentation requirements, including that invoices must be submitted via email to four designated City of Phoenix contacts: Helana Ruter (Project Manager), Kevin Weight (Principal Planner), Christopher Schwartz (City Archaeologist), and Rebecca Hill (Contract Associate Archaeologist). The form confirms that federal labor standards do not apply to this project, and it emphasizes that invoices must match proposed rates, staff classifications, and include supporting documentation like receipts and mileage logs. A purchase order number is required on all invoicing paperwork, and the total project cost will be predetermined as a not-to-exceed amount.
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Text version
CITY OF PHOENIX, ARCHAEOLOGY OFFICE
NOTICE TO PROCEED
Date of Request: Consulting Firm:
Cost Center Number: SVM Number:
COP Project Name:
COP Project Manager: Phone Number:
Other COP Project Contact (If applicable): Phone Number:
On-call Contract No.: Contract Expiration Date:
Date of Notice to Proceed: Estimated Date of Completion:
Signature of Authorization/Notice to Proceed:
Total Not-to-Exceed Project Cost: Purchase Order No.:
PROJECT WORK DESCRIPTION:
This is a not-to-exceed task (amount); hours and expenses not expended shall not be billed to the city.
Invoices must be submitted to those listed on the bottom of the form via email. The Purchase order number must be included on all invoices and invoice-related paperwork. Invoices must match proposal rates and staff classifications and direct expenses must include support documentation (receipts, mileage logs, etc.).
LABOR STANDARDS DETERMINATION:
Federal Labor Standards apply?
Yes
No
_ _x
If ‘Yes’, specify wages below. If ‘No’, sign/date below.
Signature Title Name (print) Date
ATTACHMENTS:
Provide a copy of the proposal to:
Helana Ruter Project Manager: helana.ruter@phoenix.gov Kevin Weight, Principal Planner: kevin.weight@phoenix.gov Christopher Schwartz, City Archaeologist: christopher.schwartz@phoenix.gov Rebecca Hill, Contract Associate Archaeologist: rebecca.hill@phoenix.gov
If you have questions regarding the work description provided above, please contact the COP Project Manager at the phone number listed above.
mailto:helana.ruter@phoenix.gov mailto:kevin.weight@phoenix.gov mailto:christopher.schwartz@phoenix.gov mailto:rebecca.hill@phoenix.gov
File details come from the government source that posted it. Updated .