Notice_of_Meeting.pdf

This is a Notice of Public Meeting issued by Hillsborough County Public Schools (HCPS) Procurement Services Department regarding Request for Proposals (RFP) 26036 for Sheet Metal Services. HCPS, the nation's seventh-largest school system located in Florida, seeks qualified contractors to provide comprehensive sheet metal fabrication, installation, repairs, renovation, upgrades, and maintenance services on commercial facilities. The scope of work encompasses roofing-related sheet metal operations including coping caps, edge metal, panel metal, gutters, downspouts, metal canopy repairs with welded seams, awnings, and miscellaneous related work utilizing aluminum, stainless steel, and copper materials. The estimated annual workload includes 1,340 hours of standard labor (Monday-Friday, 6:00 AM-6:00 PM), 75 hours of non-standard labor (weekday evenings, early mornings, weekends, and holidays), and six annual call-out fees for roofing services, plus 160 hours of standard labor, 25 hours of non-standard labor, and six annual call-outs for non-roofing services. Questions must be submitted by February 13, 2026, at 5:00 PM ET, with completed proposals due February 27, 2026, at 5:00 PM ET via www.myVendorLink.com. The Phase 1 Evaluation meeting is scheduled for March 23, 2026, at 8:30 AM via Microsoft Teams. The initial contract term begins upon School Board approval and automatically renews for up to four additional one-year periods, contingent on appropriations, contractor performance, continued need, and mutual agreement.

Pricing shall be firm for the initial contract term with 60 days' notice required for anticipated price changes supported by manufacturer documentation; all prices must be FOB Destination inclusive of shipping, handling, and delivery, with a maximum materials markup of 15% for cost-plus pricing and a maximum 15% markup on rental equipment costs. Standard payment terms are 45 days net with options for check, Visa, or ACH transfer; HCPS will not reimburse travel time, call-out fees, weekend or holiday premiums, quote fees, or tools of the trade. HCPS may award contracts to up to three distinct primary vendors organized by maintenance area (West, Central, and East), with secondary contractors serving as backup resources. Contractors must hold appropriate Florida contractor licenses (GC, RC, CB, RB, CS, RS, or RC), maintain a full-service sheet metal shop compliant with SMACNA standards, carry required insurance with HCPS named as additional insured, and meet emergency response requirements of two hours notice-to-respond with on-site arrival within four hours for Priority 1 repairs. All proposing entities must complete the Vendor Registration Form, execute the Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, and submit the Vendor Affidavit Regarding the Use of Coercion for Labor and Services. Small Business Enterprise (SBE) program participation is available with alternative payment terms such as "pay upon approval." The specific budget allocation or award value is not disclosed in the procurement documents.