Notice of Award B-48414.pdf
PDF 257 KB Posted
- Contract number
- 25-350SOS-ITSOS-P-85247
- Issued by
- Illinois
About this file
This document is a Notice of Award Form issued by the Illinois Secretary of State, detailing the contract award for a procurement process with Bid Number 25-350SOS-ITSOS-B-48414. The solicitation involved six bidders, with National Tek selected as the awarded vendor. Five other companies were unsuccessful in the bidding process, including Smart Innovations LLC, E-LOGIC, INC., vPrime Tech Inc, Axelliant LLC, and Tech Advanced Computers.
The contract is for Xerox Duplex Combo Scanners and Visioneer OneTouch Software, with a total award amount of $449,550.00. The initial contract term is 22 months, and there are no available renewal options. The procurement was conducted through an Invitation for Bid process, and the contract was awarded to the lowest priced responsive and responsible bidder. The contract was digitally signed and approved on August 19, 2025, by the State Procurement Officer, with the primary agency contact being Samantha Guffey, who can be reached at 217-782-1560 or sguffey@ilsos.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| 26IT103037 Xerox Duplex Combo Scanners and Visioneer OneTouch Software IFB~2.docx | DOCX document | |
| Xerox Duplex Scanners and Visioneer software.docx | DOCX document |
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Text version
Notice of Award Form
V.19.3 Page 1 of 2
Agency and Awarded Vendor Information
*Description: Xerox Duplex Combo Scanners and Visioneer OneTouch Software
*Bid Number: 25-350SOS-ITSOS-B-48414 *Agency: Illinois Secretary of State
*Vendor Selected for Award: National Tek
*Line Item Description: Xerox Duplex Combo Scanners and Visioneer OneTouch Software
*Award Amount: 449,550.00 *Length of Initial Term: 22 months *Length of available renewal options: 0
Farm Leases and Concessions
Value to the State:
Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)
Value to the Vendor:
Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)
Business Enterprise Program/Veterans Business Program
% of BEP Per Utilization Plan: % of VBP Per Utilization Plan:
Other:
Unsuccessful Bidder(s)
*Number of Responding Bidders: 6 *Number of Unsuccessful Bidder(s) 5 *Number of Awarded Bidder(s): 1
Bidder(s)/Offeror(s) Not Selected:
Smart Innovations LLC
E-LOGIC, INC.
vPrime Tech Inc Axelliant LLC Tech Advanced Computers
Agency Contact
Contact Name: Samantha Guffey Telephone Number: 217-782-1560
Email Address: sguffey@ilsos.gov Fax Number:
Street Address: 501 S. 2nd St, Room 116 City: Springfield
V.19.3 Page 2 of 2
State: IL Zip Code: 62756
SPO Written Determination for Contract Award Decision
General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.
Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.
Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.
Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.
Comments:
Other:
Explanation of other terms:
SPO Signature: Date: Aug 19, 2025
V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:
Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364
| CurrentPage: |
| PageCount: |
| DESCRIPTION: Xerox Duplex Combo Scanners and Visioneer OneTouch Software |
| BIDNUMBER: 25-350SOS-ITSOS-B-48414 |
| AGENCY: Illinois Secretary of State |
| VENDORSELECTED: National Tek |
| LINEITEMDESCRIPTION: Xerox Duplex Combo Scanners and Visioneer OneTouch Software |
| AWARDAMOUNT: 449,550.00 |
| LENGTHINITIALTERM: 22 months |
| NMBROFRENEWALS: 0 |
| VALUETOSTATE: |
| VALUETOVENDOR: |
| PERCENTBEPUPLAN: |
| PERCENTVBPUPLAN: |
| OTHER: |
| NoRespBidders: 6 |
| NoUnsuccessfulBidders: 5 |
| NumberAward: 1 |
| BdOffInfo: Smart Innovations LLC |
E-LOGIC, INC.
vPrime Tech Inc Axelliant LLC Tech Advanced Computers
| ContactName: Samantha Guffey |
| PhoneNumber: 217-782-1560 |
| EmailAddress: sguffey@ilsos.gov |
| FaxNumber: |
| Streetaddress: 501 S. 2nd St, Room 116 |
| City: Springfield |
| State: IL |
| ZipCode: 62756 |
| CheckBox1: 0 |
| CheckBox2: 1 |
| CheckBox3: 0 |
| CheckBox5: 0 |
| TextField1: |
| TextField2: |
| TextField3: |
| SignatureField1: |
| DateField1: 2025-08-19 |
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