MMPS_RFP_Amendment_1_-_NNM17558047R.docx

RFP NNM17558047R

Amendment 1

Amendment 1-3 Attachment A, Responses to Industry RFP Questions, provides responses to all questions and comments provided by industry. Attachment B, Change Log, provides a From-To Matrix of changes made to the RFP.

1. Based upon the changes delineated in Attachment B, the following pages are hereby deleted/added in their entirety. A vertical line in the right margin indicates the specific area(s) of change.

2. All other terms and conditions of RFP NNM17558047R remain unchanged.

NOTE: As a reminder to all potential Offerors, any/all communications regarding this solicitation are to occur exclusively through the Contracting Officer in accordance with Provision L.9, Communications Regarding this Solicitation.

NNM17550847R

Amendment 1-2

ATTACHMENT A – RESPONSES TO INDUSTRY RFP QUESTIONS

Is there supposed to be a Captain at MAF?

Regarding Travel – This will be very difficult to price without more information.

a) What travel is required?

b) Are the incumbent trainers NPSTA certified to instruct all NPSTA courses, on site, including FAA sections or the new NPSTA SPO course?

a) All Government directed travel and training for instructor refresher training and transitional training for Security Officer to Security Police Officer, shall be reflected in Attachment J-1, Performance Work Statement, Section 5.4. All employee qualification and refresher training and travel, other than for instructors, shall be included in Mission Services.

b) Incumbent trainers are NPSTA certified and authorized to instruct all NPSTA courses.

2, 16, & 17

This will be very difficult to price without more information. A Locksmith position is not on Attch L-9.

a) Please explain how this is to be accomplished in Mission Services without locksmiths on staff or on the L-1 or in the WYE count.

b) Are the Physical Security Specialists to be locksmiths?

c) How are traditional locksmith services, that have to be performed by an actual locksmith, being provided currently?

d) If being done by security contractor staff, how many are required at each site?

e) How many locksmiths are currently on the incumbent staff at each site?

Answers (a) and (b): The Offeror shall determine how best to satisfy the locksmith requirement. Examples include, but are not limited to, a WYE, a subcontractor, or a vendor to provide this service. A physical security specialist WYE is not restricted from providing the locksmith service, but all mission service requirements must be completed.

Answers (c), (d), and (e): There is currently a locksmith on the security contractor staff, one at MAF and one at MSFC.

N/A

Would the Government please confirm the PWS 2.1.12 reference, or clarify whether it should be 2.1.11? Both PWS sections refer to Personnel Security, but only 2.1.11 references Facility Security Clearance.

The next sentence is “The line height for blank lines shall not be reduced below twelve (12)-point sizing.”

Is twelve (12)-point spacing (one blank line) between paragraphs acceptable?

Also, see Provision L.19 Volume III – Past Performance paragraph (d): “The Offeror shall include a summary of all representative customers to whom it has provided Past Performance Questionnaire Forms. This summary shall match the five (5) responses identified in (a) of this provision.”

N/A

N/A

Part B states that the information is per year. Are Offerors to add additional tables for Years 2 thru 5?

This form and all parts applies to all employees.

Yes, the Government will allow Offerors to build additional PF tabs.

Additional tables are not required nor are additional years.

N/A

RFP section 2.1.1 states, "The Contractor shall provide all labor, materials, supervision, equipment, transportation, and management, except as otherwise specified in the contract, necessary to successfully perform the requirements set forth in this MMPS PWS. This may include, but is not limited to, uniforms, vehicles, ammunition, non-lethal training ammunition, training supplies, and fuel except for the Mobile Command Center (MCC)."

We calculate our vehicle cost based on miles per year. There are 16 vehicles required for this PWS. This will be very difficult to price without more information.

a) What is the annual mileage per vehicle per site on the current contract?

OR

b) What has the annual fuel consumption in gallons been for Marshall Contractor vehicles? and

c) What is the average per gallon cost for the Government fuel at Marshall?

d) What has the annual fuel consumption in gallons been for Michoud Contractor vehicles? and

e) What is the average per gallon cost for the Government fuel at Michoud?

a) The Government will not provide additional information regarding mileage.

b) The Government will not provide additional information regarding fuel consumption.

c) The price for Government available fuel is comparable to retail prices.

d) The Government will not provide additional information regarding fuel consumption.

e) The price for Government available fuel is comparable to retail prices.

N/A

RFP section 2.1.1 states, "The Contractor shall provide all labor, materials, supervision, equipment, transportation, and management, except as otherwise specified in the contract, necessary to successfully perform the requirements set forth in this MMPS PWS. This may include, but is not limited to, uniforms, vehicles, ammunition, non-lethal training ammunition, training supplies, and fuel except for the Mobile Command Center (MCC)."

Question/Request for Clarification: This will be very difficult to price without more information. Regarding training supplies:

a) What training supplies are required to be purchased by the contractor?

b) How many of each item is required for each site?

c) How many rounds of training ammunition are used each year at Marshall?

d) How many rounds of training ammunition are used each year at Michoud?

e) Is the training ammo Simunition? If not please describe brand.

f) What calibers of Training Ammunition are required?

g) Does the Government own weapons to fire training ammo? If not, what make, model and caliber of training weapons and how many of each are to be purchased by the Contractor for each site?

a) The Offeror will need to determine what supplies are required to meet performance requirements. Attachment 10A and 10B identifies property to be provided by the Government.

b) The Offeror will need to determine what supplies are required to meet performance requirements. Attachment 10A and 10B identifies property to be provided by the Government.

c) and d) On average, approximately 150 rounds of non-lethal training ammunition are consumed per year for each officer at both MSFC and MAF.

e) Current training ammunition is Simunition.

f) Training weapons provided by the Government are currently .40 caliber.

g) Yes, the Government provides training weapons. Attachment 10A and 10B identifies property to be provided by the Government.

N/A

“Confidential business information exempt from disclosure under FOIA exemption 4, codified at 5 U.S.C. 552(b)(4)”

Since the escalation rates are for Calendar Years which do not match the performance periods is it the Governments intent that Contractors prorate the escalation across periods of performance?

Tab PH, does not list this position under the PWS 4 section for MAF. Will the Government add this position in order to accurately show the WYEs needed for PWS 4, MAF?

Tabs PB & PC, do not list this position under the MAF area for any of the 5 years or PWS sections. Will the Government add this position in order to accurately show the WYE and Cost?

Would the Government allow Offerors to revise the Rows in each PWS Section to reflect the positions being staffed in that Section only? This will reduce the size of this document.

The Excel Pricing Model (EPM) worksheet has been revised to add additional columns for the missing years.

a) Are the current vehicles incumbent owned?

b) If so, will they be sufficient for the life of this contract?

c) If not, will the Government establish the maximum age and mileage requirements for the vehicles?

a) Current vehicles are not Government owned.

b) The Offeror shall make this determination.

c) The Government will not establish a maximum age or mileage requirement for contractor vehicles.

N/A

We searched URL and found no documents related to MMPS. Can NASA please update to include MMPS documents?

(b) NASA states the proposal cover letter is to be attached to the front outside cover of Volume I. Is NASA referring to the outside cover of the 3-ring binder or the first page of Volume I proposal response?

(a) Are bidders to submit a proposal cover letter and transmittal letter with their proposal response in Volume I?

(b) If so, can NASA please clarify the item (s) to be included in the proposal cover letter?

These sections appear to contradict one another. Section L.15 states the ACAs should be included with Volume I proposal submission. Section H.11 states the ACAs should be in place three (3) months after contract award. Please clarify.

Will the Government confirm that Section 8.4 of the MSFC Security Police Officers CBA (Attachment L4-A) should read the last shift will begin between 9:00 p.m. (2100 hours) and 11:00 p.m. (2300 hours)?

Will the Government confirm that Section 8.4 of the MSFC Public Safety Dispatchers CBA (Attachment L4-A) should read the last shift will begin between 9:00 p.m. (2100 hours) and 11:00 p.m. (2300 hours)?

Since Solicitation NNM17558047R was issued on December 28, 2016 (prior to January 1, 2017), will the Government confirm that Executive Order 13706 is not applicable?

(a) Should offerors leave the IDIQ CLINs in Table B.3 as TBD?

(b) Will the Government confirm Total Proposed Price (Base Plus Options) would only include FFP prices for Mission Services since IDIQ is TBD?

(a) Yes, Offerors should leave IDIQ CLINs in Table B.3 as TBD.

(b) Yes.

N/A

In order for offerors to adequately estimate vacation accruals and wage rates, will the Government provide a more detailed seniority roster that provides the number or % of employees with each year of service (i.e. 20% < 1 year, 5% 1 year, 2% 2 years, 2% 3 years, etc.)?

Would the Government confirm the POP for the option to extend services period?

Does this mean that all of the other volumes (Volume I, Volume II, and Volume III) must be printed double sided? If so, the offeror may need to add section breaks to ensure that all major headings begin on the right-hand side of the page. With this in mind, will pages marked with “This page intentionally left blank” count toward that volume’s page limitation?

To confirm, the offeror is permitted to submit proposal without tab dividers and an acronym list, correct?

May the offeror make use of cross-references within the volumes given the short page limitations? If so, is the use of hyperlinks permissible?

Offerors shall not cross reference across different volumes, nor shall Offerors use hyperlinks.

See Provision L.5 (b)(2) and Provision L.5 (b)(3)(ii).

N/A

Shall the offeror include a separate list of tables and figures immediately following the table of contents? Does the table of contents count toward the page limitation of each volume?

Does this mean that the header shall not contain the company’s logo? Does this mean that the header or footer may not contain a “proprietary” marking?

In what volume shall the offeror include this list, or shall we include it as a standalone MS Word file?

May we address these requirements in Volume II – Price, which is not page limited?

No. See Provision L.5 (b)(2): “Information that can be construed as belonging in one of the other volumes of the proposal will be so construed and counted against that volume's page limitation (i.e., Technical or Past Performance) at the end of the pages in the applicable page limited volume.”

Provision L.6, 1852.245-80, Government Property Management Information (Jan 2011) shall be submitted in accordance with Provision L.21, Government Property as part of Volume IV.

N/A

Many small businesses bidding on this procurement may not have certified current cost or pricing data. (Note that Section L.18 [a][2] states that “submission of certified cost or pricing data is not required.”)

If the offeror does not have certified cost or pricing data, is it acceptable to simply state “not applicable.”

In response to other NASA solicitations, we have been required to return the RFP in its entirety as part of the model contract.

To confirm, for this solicitation, the offeror is only required to provide the required fill-ins (i.e., Section K) in Volume IV to form the model contract. Is this correct?

In what volume shall the offeror respond to these 10 questions (i.e., Volume II – Price or Volume IV – Model Contract)?

May the offeror include our standard proprietary information/nondisclosure statement on the front page of all proposal volumes?

Are subcontractors required to submit complete sealed cost proposals, consisting of both a narrative in MS Word, as well as the government-provided EPM (same information as the prime contractor)?

Subcontractors may submit sealed cost proposals and may submit their cost proposals directly to the Government.

Both a narrative and an EPM is required from both the Offeror and the subcontractor.

N/A

What type of proof is required? Is a CAGE code sufficient, or would the Government prefer a letter from our Defense Security Services (DSS) representative? If a letter from our DSS representative is required, may we include it as an attachment to Volume I – Technical Considerations and exempt it from the page count?

This page did not appear accessible.

Will the Government provide offerors with a list of required training for planning and pricing purposes during the proposal development period?

Is the Government currently aware of any courses that the contractor may need to develop during the phase-in period? During the base year?

No courses are required to be developed during phase in and during the base period to satisfy the requirements in Section H.9.

N/A

Historically, has this been collateral duty of the project manager or physical security specialist? What is the level of effort required to satisfactorily perform these services?

Will the Government provide the offerors with a sample schedule in an upcoming amendment to the solicitation for planning and pricing purposes?

What type of evidence are we to include in our proposal and in what section? Does the offeror need to submit some type of documentation prior to proposal submission?

N/A

Is the contractor required to have a state security license in order to perform security services at MSFC and MAF?

There is not a CBA for Dispatch Supervisor.

N/A

(b) Will new terms in the collective bargaining agreement be considered grounds for a price adjustment if this is the case?

(c) Will pricing contractor pricing reflect Police Officer 1 from inception of contract?

a) and c) The Government will not clarify the terms of the Collective Bargaining Agreement.

b) Upon DOL acceptance, an equitable adjustment may be considered by the Government.

N/A

(b) If not would two separate prices be appropriate?

(a) Will all officers be required to attend NASA Federal Law Enforcement Training (NFLET) Academy in Fla?

(b) If so will the government bear the cost?

(c) If so will the contractor only factor in travel, lodging, pay, per-deim and overhead?

(a) Are employees assigned PSECO entitled to hazardous duty pay?

(b) Is the Armoror and Firearms instructors included as a Security Police officer for billing purposes?

(c) Will the contractor have the ability to use the range for recertification purposes?

a) No.

b) Training Specialists perform the functions of Armorer and Firearms Instructor.

c) Yes.

N/A

a) Will a facility/room be made available for shredding purposes?

b) Will the contractor be responsible for any and all shredding equipment?

c) Does the shredding need to be done on site?

d) Can the shredding be done by a sub-contractor with mobile equipment as long as it meets the requirement of the SOW?

a) No.

b) Yes.

c) No.

d) Yes.

N/A

Please provide guidance as to where this list should be included.

[Paragraph (c)] No exclusions are provided from page limitations for Volumes I and III, except for the proposal cover letter, attached to the front outside cover of Volume I, and the completed Past Performance Questionnaire Forms which is submitted directly to the Government CO by the Offeror’s references.

(a) Is the front outside cover of Volume I excluded from the page limitations for Volume I?

(b) Is the front outside cover of Volume III excluded from the page limitations for Volume III?

(a) Yes.

(b) Yes.

Also see number 38 above.

N/A

(1) Which items listed in Table L.20-1 are required to be submitted for the Prime?

(2) Which items listed in Table L.20-1 are required to be submitted for the Subcontractor?

(3) Which items listed in Table L.20-1 are required to be submitted for both the Prime and the Subcontractor?

(b) If the answer to the question above is “yes,” please specify the number of minutes required for guard mount/gear up/gear down?

(c) Will NASA provide space for guard mount?

a) Refer to the respective Collective Bargaining Agreement.

b) Refer to the respective Collective Bargaining Agreement.

c) Space is available to conduct guardmount.

N/A

Gate 5 Gate 7 Gate 12 BLDG 350 Lobby BLDG 101 Lobby BLDG 103 Rover (SLS/NCI areas)

Because the Wages and benefits provided in the CBA don’t follow the contract year (CBA year 10/1/2016-9/30/2017, 10/1/2017-9/30/2018), please specify whether offerors should use the wages and benefits weighted average for the Base period?

(a) Should offerors freeze 10/1/2017-9/30/2018 wages and benefits in the out years?

(b) If the answer is no, please specify what escalations offerors should use for this CBA?

Appendix A of this CBA vacation hours are based on the seniority, which is based on the following brackets:

0 – 6 months 6 months – 1 year 1 year – 3 years 3 years – 5 years > 5 years

However, the seniority list provided in Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority is structured on a different brackets:

0 – 1 year 1 – 4 years 5 years or more

For properly calculating Productive Factor in “Tab PD” in Attachment_L-1_MMPS_Price_Related_Worksheets, can NASA provide Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority following the same brackets as the CBA?

Wage rates in the CBA are different based on the following seniority:

Security Officer starting wage Security Officer after 12 months Security Officer after 24 months

However, the seniority list provided in Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority is structured on different brackets:

0 – 1 year 1 – 4 years 5 years or more

For properly calculating labor cost in Attachment L 1_MMPS_Price_Related_Worksheets, can the Government please provide Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority that follows the same brackets as the CBA?

Because the Wages and benefits provided in this CBA don’t follow the contract year (CBA year 10/1/2016-9/30/2017, 10/1/2017-9/30/2018), pleases specify if offers should use the wages and benefits weighted average for the Base period?

(a) Should offerors freeze 10/1/2017-9/30/2018 wages and benefits in the out years?

(b) If the answer is no, can the Government please specify what escalations offerors should use for this CBA?

According to Appendix A of this CBA, vacation hours are based on seniority, which is based on the following brackets:

0 – 6 months 6 months – 1 year 1 year – 3 years 3 years – 5 years > 5 years

However, the seniority list provided in Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority is structured on a different brackets:

0 – 1 year 1 – 4 years 5 years or more

For properly calculating Productive Factor in “Tab PD” in Attachment_L-1_MMPS_Price_Related_Worksheets, can the Government please provide Attachment L-4 Table L-4-8, MSFC Historical Information for CBA Seniority that follows…