RFP_Amendment_2-7-2019__Answers_to_Questions_and_Amended_PWS.pdf

NATIONAL INSTITUTES OF HEALTH CLINICAL CENTER

Combined Synopsis/Solicitation Number NIH-CC-19-00894

AMENDMENT NUMBER FIVE (5)

DATE OF ISSUANCE: February 7, 2019

The above numbered solicitation is amended as set forth below. Offerors must acknowledge receipt of the amendment prior to the hour and the date specified in the solicitation or as amended, by one of the following methods:

I. By acknowledging receipt of this and all other amendments on each copy of the offer submitted (Please note that this is the preferred method); or

II. By separate letter or e-mail which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR

THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, provided each letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

The purpose of this amendment is to 1) provide responses to questions submitted by potential Offerors concerning Combined Synopsis/Solicitation Number NIH-CC-

19-00894 entitled Environmental Services for Research Hospital and 2) make corrections/changes to Combined Synopsis/Solicitation Number NIH-CC-19-00894 entitled Environmental Services for Research Hospital.

NOTE: OFFERORS ARE ADVISED THAT RESPONSES TO QUESTIONS REFERRED TO IN

SECTION A. ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. NEITHER THE

TECHNICAL REQUIREMENTS/SPECIFICATIONS NOR TERMS AND CONDITIONS OF

THE RFQ ARE CHANGED UNLESS CHANGED BY A FORMAL (CORRECTION/CHANGE)

AS SPECIFIED IN SECTION “B”, BELOW.

A. QUESTIONS AND RESPONSES

I. Vendor Question 1: On page 3 article B.2 it states this is an Indefinite Quantity

Contract as contemplated by FAR 16.504, but on page 62 - 1 it states that a fixed price type contract will be awarded. Can you clarify?

- Government Response to Vendor Questions 1: The Contract will be Indefinite

Delivery/Indefinite Quantity and fixed price.

II. Vendor Question 2: On page 4 there is a table with the sq ft by level of cleaning. The sq ft presented on this table is different from the one reflected under attachment 2

(Pricing matrix). Which one is correct?

Government Response to Vendor Question 2: The current square footage is on the attached Pricing Matrix dated Feb 7 2019

III. Vendor Question 3: Can you define the contract start date? On the Page 3 it states

May 2019, but on page 17 it states both May 2020 and May 2019.

Government Response to Vendor Question 3: The Contract is planned to start on or before May, 2019.

IV. Vendor Question 4: On page 11, mandatory training and role-based training, can we get an estimate of how many hours of training are required?

Government Response to Vendor Question 4: The mandatory and role-based training will be no more than 4 hours per annum for only the key personnel that will have an NIH email address and access to the NIH systems.

V. Vendor Question 5: Are we receiving an official SF1449 which contains a schedule B to bid?

Government Response to Vendor Question 5: The Schedule B will not be provided.

The offerors will be submitting the Price Matrix.

VI. Vendor Question 6: Page 67 item 3, requests a demonstrated capability of Patient

Satisfaction Scores of 90% over a 1 year period. May we have the historical Press-

Ganey or Picker scores that would apply to Environmental Services for the NIH-CC?

May we also have HCAHPS scores, if applicable, for NIH-CC over the last year, for the question related to room cleanliness?

Government Response to Vendor Question 6: The prior contract did not have the same PWS. Historical figures are based on a different Performance Work Statement and do not pertain to the current solicitation.

VII. Vendor Question 7: Sq ft reflected under the pricing matrix doesn’t match to sq ft reflected on RFP document page 4. Can you please clarify the sq ft we should utilize?

Government Response to Vendor Question 7: The square footage is updated and is stated on the Pricing Matrix as attached and dated Feb 7 2019.

VIII. Vendor Question 8: Article 7. Is the shift differential for 2nd and 3rd shift, or it is 10% extra for 3rd? May we receive a roster from the incumbent for seniority and vacation purposes? Article 25. Can you clarify or expand on the $10,000 for health care, dental insurance and life insurance? Pension Surcharge – What is the surcharge amount?

Government Response to Vendor Question 8: The information regarding shift differentials, seniority, vacation, healthcare, insurance and pensions is addressed by the Collective Bargaining Agreement.

IX. Vendor Question 9: Page 5. 1.10.5 and Page 22. 4.1.3.1 - Uniforms, Does NIH CC have a preference or direction for the color or style of uniform?

Government Response to Vendor Question 9: The uniforms are traditionally a

Royal Blue pattern, but can be addressed with COR for approval of changes.

X. Vendor Question 10: Is the total percentage of the Subcontracting Plan 33% or 49% in total?

Government Response to Vendor Question 10: The total percentage of the

Subcontracting Plan is 33%.

XI. Vendor Question 11: If one subcontractor is utilized that meets each segment requirement, will that fulfill the plan requirements? Or must we have separate subcontractors for each segment?

Government Response to Vendor Question 11: Offerors are encouraged to follow the instructions on the Subcontracting Plan format and address all the elements for socio economic categories. The Small Business Administration has the final review and approval of the Subcontracting Plan and Small Business Utilization Plan.

XII. Vendor Question 12: Is the current contractor in compliance with each category percentage? Or is this a new requirement or a change from the previous contract requirements?

Government Response to Vendor Question 12: The incumbent contractor currently reports the actuals on its plan according to the approved plan from 2012.

The SBA has not identified any issues.

XIII. Vendor Question 13: On cleaning level 5 in the past there was an area labeled 5

SWN Obesity Program that was 9489 square feet. I do not see that area listed on the

PWS. Should it be included or not?

Government Response to Vendor Question 13: The area for the SWN Obesity

Program is now included in the PWS and Pricing Matrix, attached and dated Feb 7, 2019.

XIV. Vendor Question 14: I do not see the hand sanitizer included in the list of supplies the contractor will need to supply.

Government Response to Vendor Question 14: Hand sanitizer is provided by the

Government and will not be purchased by the contractor. It will not be on the list of supplies.

B. PWS CORRECTION/CHANGES

The Performance Work Statement is amended as set forth below.

1. Risk Level 5 Square Footage. Floor 5, SW- N is added in the total amount of 9400 sq

ft. Floor 5, SW-S is amended from 8,043, adding 1,000 sq ft to total 9,043 sq ft.

Level 5 Table is changed to the following.

Areas Type of Space Square Footage

1NW – Peds Inpatient and DH Patient Care 17,550

3NW – Adult Oncology Patient Care 10,000

3SW – ICU and Procedure Areas Patient Care 11,084

3SE – Oncology Day Hospital Patient Care 19,084

3NE – Hematology-Oncology Patient Care 17,550

5SE – Medicine/Telemetry Patient Care 19,084

5NW – General Medicine Patient Care 11,550

5SW - S – M/S Day Hospital Patient Care 9,043

5SW – N – Metabolic Day Hospital Patient Care 9,400

7SW – Neurological Sleep Lab/Bariatric Patient Care 19,084

Operating Room/Cath Lab(outside the

OR)

Procedure 50,768

Radiology Special Procedure Procedure 3,000

Cell Processing (outside of GMP space) Patient/Production 13,454

Pharmacy 1 CRC (outside of GMP space) Patient/Production 13,700

5NE - SCSU Patient Care 4,088

5NE-SW VAC Patient Care 4,309

Total 232,748

a. Total Square Footage of Cleaning space including all risk levels is increased from

1,374,366 to 1,385,066.

2. Exhibit H, Environmental Supply List WITH ANNUAL USAGE is amended to include updated supplies and usage, and to include specifics on Walk-Off Matts.

3. Price Matrix is amended to include correct square footage per Risk Level.