Solicitation_N68335-19-R-0280.docx

N6833519R0280

Section A - Solicitation/Contract Form

POINTS OF CONTACT

Points of Contact Kyle Perry Phone: 732-323-7063 Email: kyle.perry1@navy.mil

This solicitation is for the procurement of the following:

1) P/N 3308AS100-2; NSN 5935-01-467-9484; Quantity 9

2) P/N 3919AS100-1; NSN 4920-01-610-6083; Quantity 3

3) P/N 4205AS0100-1; NSN TBD; Quantity 25

4) P/N 3329AS100-3; NSN 4920-01-501-8228; Quantity 5

5) P/N 3948AS100-1; NSN 4920-01-597-3091; Quantity 8

6) P/N 4026AS700-1; NSN 5935-01-618-4967; Quantity 9 Option Year 1:

1) P/N 3308AS100-2; NSN 5935-01-467-9484; Quantity 2

Offerors may submit questions requesting clarification of the solicitation requirements to Kyle Perry at kyle.perry1@navy.mil. All questions will be consolidated and answers will be sent to all offeors via the Federal Business Opportunities website. The offeror is expected to comply with all requirements of this Request for Proposal. It is requested that all questions be received within seven (7) days of the date this solicitation is posted.

VENDOR: IF ELECTRONIC EQUIPMENT, PLEASE MARK PACKAGE CONTAINING ELECTRONIC EQUIPMENT WITH THE “DO NOT SCAN” STICKER

Section B - Supplies or Services and Prices

P/N 3308AS100-2; NSN 5935-01-467-9484

FFP

F/18-18E/F Aircraft Wiring System Repair Tool Set - First Article Testing FOB: Destination

PSC CD: 4920

NET AMT

P/N 3308AS100-2; NSN 5935-01-467-9484

F/18-18E/F Aircraft Wiring System Repair Tool Set - Production Units

NET AMT

P/N 3919AS100-1; NSN 4920-01-610-6083

First Article Testing EA-18G Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3919AS100-1; NSN 4920-01-610-6083

Production Units EA-18G Aircraft Wiring System Repair Tool Set

NET AMT

P/N 4205AS0100-1; NSN: TBD

First Article Testing EA-18G Supplemental Aircraft Wiring System Repair Tool Set

NET AMT

P/N 4205AS0100-1; NSN: TBD

Production Units EA-18G Supplemental Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3329AS100-3; NSN 4920-01-501-8228

First Article Testing MV-22 Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3329AS100-3; NSN 4920-01-501-8228

Production Units MV-22 Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3948AS100-1; NSN 4920-01-597-3091

First Article Testing CMV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3948AS100-1; NSN 4920-01-597-3091

Production Units CMV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

P/N 3948AS100-1; NSN 4920-01-597-3091

Production Units CV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

P/N 4026AS700-1; NSN 5935-01-618-4967

First Article Testing CMV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

P/N 4026AS700-1; NSN 5935-01-618-4967

Production Units CMV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

P/N 4026AS700-1; NSN 5935-01-618-4967

Production Units CV-22 Supplemental - II Aircraft Wiring System Repair Tool Set

NET AMT

FFP

Production Unit F/A-18E/F Aircraft Wiring System Repair Tool Set

NET AMT

Data

Technical Data IAW Section J Exhibit A, CDRLs A001-A008

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

1.0 Scope

This SOW establishes the specified tasks and schedule, that must be accomplished by the Contractor, in order to fulfill the requirements of the Government solicitation to manufacture the specified quantities of the below listed Aircraft Wiring System Repair Tool Sets (hereafter referred to as tool sets). Each of the tool sets has a complete technical drawing or specification package, that is forwarded as part of this solicitation, detailing the design, related specifications and standards, and required methods to manufacture the tool sets. This contract effort entails the following tasks:

1.1.4 P/N 3329AS100-3, MV-22 Aircraft Wiring System Repair Tool Set

1.1.5 P/N 3948AS100-1, V-22 Supplemental Aircraft Wiring System Repair Tool Set

1.1.6 P/N 4026AS700-1, V-22 Supplemental-II Aircraft Wiring System Repair Tool Set

Attachment (A): Drawing Package for P/N 3308AS100-2, F/A-18E/F Aircraft Wiring System Repair Tool Set Attachment (B): Drawing Package for P/N 3919AS100-1, EA-18G Aircraft Wiring System Repair Tool Set Attachment (C): Drawing Package for P/N 4205AS0100-1, EA-18G Supplemental Aircraft Wiring System Repair Tool Set

Attachment (D): Drawing Package for P/N 3329AS100-3, MV-22 Aircraft Wiring System Repair Tool Set; (also required for task (2)) Attachment (E): Drawing Package for P/N 3948AS100-1, V-22 Supplemental Aircraft Wiring System Repair Tool Set; (also required for task (2)) Attachment (F): Drawing Package for P/N 4026AS700-1, V-22 Supplemental-II Aircraft Wiring System Repair Tool Set; (also required for task (2)) Attachment (G): Spreadsheet detailing the utilization of the Government furnished material (GFM - tools) provided as part of this contractual effort

3.0 Program Technical Task Descriptions and Reviews

The following technical tasks and reviews shall be conducted, as part of this contractual effort to manufacture the specified quantities of the Aircraft Wiring System Repair Tool Sets called out in paragraph 1.1 above

The Contractor shall perform the following tasks to fulfill the requirements of this contractual effort:

3.1 Review GFI drawings

The Contractor shall review the GFI drawings submitted as part of this solicitation. Any remaining questions about any aspect of the drawing packages, and/or their technical content, shall be addressed to the Government at the Post Award Review teleconference.

3.2 Review the three Government Furnished Materials (GFM) lists for the three F-18 tool sets; Physically inspect the GFM, and prepare a report of any and all anomalies and discrepancies with the GFM (broken or out-of-specification tools); Contractor return ship anomalous tools to the Government (if required); Government ship replacement tools (if required).

To complete this action, the Contractor shall thoroughly review the GFM lists for the P/N 3308AS100-2, F/A-18E/F Aircraft Wiring System Repair Tool Set; the P/N 3919AS100-1 EA-18G Aircraft Wiring System Repair Tool Set; and the P/N 4205AS0100-1, EA-18G Supplemental Aircraft Wiring System Repair Tool Set. Upon receipt of the GFM from the Government, the Contractor shall conduct a thorough inspection of each tool that comprises the GFM. The Contractor shall prepare, and submit to the Government a GFM Defective Items List Report listing the condition of all anomalous items including all broken, missing or incorrect (part number) tools that may be part of the GFM. Any remaining questions regarding the GFM condition report shall be discussed at the Post Award Review teleconference. If broken or incorrect tools are found in the GFM, then the Contractor shall return ship only the broken or incorrect items to the Government, by traceable means, not later that (NLT) 45 days after contract award. The Government shall ship replacement tools, to the Contractor, NLT 45 days after receipt of the anomalous tools from the Contractor.

3.3 Post Award Review (PAR) Teleconference

The Contractor shall host the Government for a PAR teleconference NLT 21 days after contract award. During the PAR teleconference all of the terms of this contractual effort shall be reviewed. Any remaining areas of misunderstanding or concern shall also be addressed. The PAR shall be planned for one day. The meeting may be conducted by telephone only or video teleconference.

3.4 Order the Bill of Materials (BOM)

The Contractor shall order the BOMs for all of the tool sets to be manufactured under the terms of this contract. The BOMs shall be ordered immediately after the Post Award Review teleconference is declared as “passed” by the Government. The Contractor shall subtract the GFM tools from the total BOM that is ordered (the Contractor shall not purchase any tools that are included in the GFM since they are already provided by the Government).

3.5 Fabricate First Article Tool Sets and conduct First Article Inspection (FAI) The Contractor shall fabricate one first article for each of the six tool sets (a total of six separate first articles). The Contractor shall host the Government, at their facility, for a first article inspection of all six first article tool sets, NLT 105 days after contract award. The first article inspection shall be planned for two working days.

3.6 Tool Set Production

The Contractor shall begin manufacturing of production quantities of each of the tool sets after each particular tool set is declared by the Government to have passed first article inspection (the Contractor is not required to wait for all six tool sets to pass the first article inspection to begin production of any particular tool set). The Contractor shall deliver all of the tool sets, under the basic contract, to the Government NLT 210 days after contract award. After production of the tool sets the Contractor shall ship the tool sets to the Government in accordance with the terms of the contract.

3.7 Design Change Notices (DCN), Request for Variance and response to Government Quality Deficiency Reports (QDR) The Contractor throughout the course of this contractual effort is authorized to submit a DCN or Request for Variance, to the Government. Typically, these documents will be submitted to correct a drawing error or a part obsolescence issue, or as part of a Value Engineering Change Proposal. When submitting a DCN or Request for Variance the Contractor shall clearly state the problem and the recommended solution. The Government shall approve or disapprove the DCN or Request for Variance within ten working days. If the Government fails to approve or disapprove the DCN or Request for Variance within ten days, then the tool set delivery dates shall slip one day for each day of delay until the DCN or Request for Variance is approved or disapproved. Also, the Contractor shall respond to Government QDRs after production delivery of the tool sets during the duration of this contract. The Contractor shall respond to the QDR within ten days of receipt. The Government shall approve or disapprove the Contractor’s response within 7 days. MIL-HNDBK-61A Military Handbook: Configuration Management Guidance, may be used as guidance for these configuration control documents.

4.0 Program Technical Reviews

The following meetings and technical reviews shall be conducted, as part of this contractual effort to manufacture the specified quantities of the Aircraft Wiring System Repair Tool Sets called out in paragraph 1.1 above

4.1 Conduct System Engineering Technical Reviews (SETRs) with the Government

a) Teleconference table-top Post Award Review (PAR) The Contractor shall host a table-top post award review teleconference not later than (NLT) 21 days after contract award (DACA). The PAR meeting should be planned for a duration of one day. The objective of this meeting is to review the requirement of this contract effort, to address and resolve any areas of disagreement and to plan the program execution for the best probability of success. One of the key milestones for this review is the presentation by the Contractor, and discussion and approval of the Integrated Master Schedule (IMS). Once the IMS is approved at the PAR it will be the official planning schedule for the project. Changes to the IMS after approval at the PAR must be mutually agreed upon between the Contractor and the Government. During the PAR the salient portions of the contract, including the SOW, the product specification, and all attachments shall be read and discussed. All of the discussions and action items shall be captured in meeting minutes. The minutes shall be prepared by the Contractor in accordance with (IAW) Contract Data Requirements List (CDRL) A001.

Post Award Review Entry Requirements:

A) Contract Award B) Completion of Draft IMS Post Award Exit Criteria:

A) Conduct of Table-top Post Award Review B) Government approval of the Contractor prepared PAR meeting minutes C) Contractor presentation of, and Government approval of, the program IMS

b) Tool Set First Article Inspection A first article inspection shall be conducted in accordance with the direction detailed in paragraph 3.5 above.

c) Technical Interchange Meetings (TIM);

The Contractor shall plan to conduct technical interchange meetings with the Government during this contractual effort. The purpose of the TIM is for the Contractor and the Government to have technical meetings outside of the official SETRs. These TIMs shall be conducted as teleconferences and may be called by the Government or by the Contractor to discuss any important technical problem or issue related to this project. Over the life of this project the Contractor shall plan to have a total of 6 hours of TIMs, with the Government, with three Contractor technical personnel present including the Contractor project leader and the lead engineer.

5.0 Contract Data Requirements List (CDRL); The Contractor shall perform development and timely delivery of contract CDRLs, DD1423-1 to the Government. The CDRL are required as part of this contractual effort and shall be prepared and delivered in accordance with this SOW and the associated CDRLs.

5.1 Design Change Notice (CDRL A001)

The requirement may arise for the Contractor to submit a Design Change Notice in order to correct, modify, enhance or improve the Tool Set designs, to replace an obsolescent part, correct a latent defect in the tool set design, as part of a Value Engineering Change Proposal or for other reasons. If required, the DCN shall be prepared and submitted in accordance with CDRL A001. The DCN shall completely and clearly describe the proposed design changes. Note that a DCN shall only be submitted for this contractual effort if required. Ideally no DCN will need to be submitted.

5.2 Request for Variance (CDRL A002)

The Contractor has the option of submitting a Request for Variance in accordance with the CDRL A002. Refer to MIL-HDBK-61A Military Handbook: Configuration Management Guidance for guidance on requirements for content and processing Request for Variance. Note that a Request for Variance shall only be submitted for this contractual effort if required. Ideally no Request for Variance will need to be submitted.

5.3 Response to Government Generated Quality Deficiency Reports (CDRL A003)

The Contractor shall prepare a response to a Government generated Quality Deficiency Reports in accordance with CDRL A003. The QDR corrective action report shall attribute causes and propose corrective action to the observed or reported quality deficiency.

5.4 GFM Defective Items List (CDRL A004)

The Contractor shall submit the GFM Defective Items List in accordance with paragraph 3.2 of this SOW and CDRL A004.

5.5 Meeting Agenda, CDRL A005

The Contractor shall prepare a meeting agenda and submit it to the Government for approval NLT 10 working days prior to the start of the PAR, FAI and TIMs. The Meeting Agendas shall be prepared in the Contractor’s preferred format and shall clearly communicate the meeting start date and time, the meeting anticipated end date and time, the meeting location, the exact planned sequence of topics to be discussed and tasks to be accomplished, and the anticipated duration of each topic and task that is included in the agenda.

5.6 Meeting Minutes, CDRL A006

The Contractor shall prepare meeting minutes and submit them to the Government for approval NLT 5 working days after the completion of the PAR, FAI and TIMs. The meeting minutes shall be prepared in the preferred format of the Contractor and shall clearly communicate topics of discussion, conclusions and decisions related to the discussion topics, results of task implementation during the meeting, all action items and the individuals to which they are assigned, project risk areas and risk mitigation plans.

5.7 Integrated Master Schedule (IMS), CDRL A007

The Contractor shall develop and submit an IMS to the Government for review and approval NLT 7 days prior to the start of the table-top teleconference PAR. The IMS will be discussed and approved as part of the PAR. This shall establish the baseline project schedule. The IMS shall be prepared in the preferred format of the contract and shall consist of the project work breakdown structure (WBS), schedule and task relationships (a priori and post a priori relationships). The IMS shall be presented in GANTT chart format for clarity. Future changes to the baseline IMS shall be by mutual agreement between the Contractor and the Government.

5.8 Bi-monthly Status Report, CDRL A008

The Contractor shall prepare and submit status reports, every other month, throughout the duration of this contract. The report shall detail technical progress, highlight accomplishments and list upcoming program events for the next reporting period.

6.0 Special Requirements

6.1 Contractor configuration control management system

The Contractor shall maintain an effective configuration control management system throughout the duration of this contract. The configuration control system shall result in configuration control of the first article and production hardware and configuration control of data deliverables. The configuration control system shall maintain tracking and control of document versions, revisions and hardware changes. MIL-HNDBK-61A Military Handbook: Configuration Management Guidance, may be used as guidance for these configuration control documents.

6.2 Contractor Quality assurance (QA) system

It is desired that the Contractor maintain a QA system adhering to, or equivalent to ISO 9001 and AS9100.

6.3 Item Unique Identification (IUID) Marking of US Military Property In accordance with DFARS Clause 252.211-7003 Item Identification and valuation, the Contractor is required to mark and register all end items and their components meeting the requirements called out in MIL-STD-130N. These include components for which the Governments unit acquisition cost is $5,000 or greater, or any component, subassembly or embedded part that is serially managed, mission essential or a controlled inventory item.

a) Construct and Method Details on creating the UID and the marking method are contained in MIL-STD-130N. The UID may be either UID Construct #1 or Construct #2 with Construct #2 being the preferred method.

b) UID Location and Marking The locations and marking methods selected should result in no impact on the performance of the part and minimal configuration change(s) to the part. If the 2D matrix can't be incorporated onto the data plate, a 2D matrix sticker can be applied onto the main data plate provided it can be done without covering any critical data. If the above cannot be accomplished, a separate data plate can be attached which contains the 2D Matrix plus the human readable characters for the Part Number, Serial Number and CAGE. This added data plate should be attached in close proximity to the main data plate.

c) Permanency and Legibility The UID marking and identification plates, tags, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, or groups shall be permanent during the normal life expectancy of the item and be capable of withstanding the environmental test and cleaning procedures specified for the item. Legibility shall be as required for ready readability as per MIL-STD-130N.

d) UID Registration The prime Contractor has the responsibility to furnish Item Unique Identification (IUID) data to the IUID registry. Data submission of IUID data and acquisition cost should be via Wide Area Work Flow (WAWF), IUID XML file, IUID flat file or web entry. Additional information regarding data submission as well as the actual marking can be found at <http://www.acq.osd.mil/dpap/UID/>.

e) Records The Contractor shall maintain an accurate, current list of UIDs for all manufactured items on this contract and supply to the Government upon request. The list shall include P/N, Serial #, CAGE, UID Location, Construct used, how it was marked and the registration method used.

6.4 Packaging, preservation and shipping

Packaging, preservation and shipping shall be in accordance with best commercial practices available and shall provide protection from normal climatic / weather conditions and incidental mishandling during shipping. The production tool sets shall be shipped to the following address:

NAVAIR

For F/A-18 EF

DODAAC: N68335

NAVAIR Lakehurst SE Staging Facility NAWCAD Lakehurst, Rt. 547 Bldg 195/Hangar 6 Joint Base MDL, NJ 08733

M/F: F-18 EF

ATTN: Jennie Kildare

(732) 323-2607

For F/A-18 G

DODAAC: N68335

NAVAIR Lakehurst SE Staging Facility NAWCAD Lakehurst, Rt. 547 Bldg 195/Hangar 6 Joint Base MDL, NJ 08733

M/F: F-18 EF

ATTN: Jennie Kildare

(732) 323-2607

For CV-22

DODAAC: N68335

NAVAIR Lakehurst SE Staging Facility NAWCAD Lakehurst, Rt. 547 Bldg 195/Hangar 6 Joint Base MDL, NJ 08733

MARK FOR: V-22 5C2

POC: Michelle Pierce

(732) 323-1042

For CMV-22

DODAAC: N68335

NAVAIR Lakehurst SE Staging Facility NAWCAD Lakehurst, Rt. 547 Bldg 195/Hangar 6 Joint Base MDL, NJ 08733

MARK FOR: CMV-22 5M2

POC: Michelle Pierce

(732) 323-1042

Section D - Packaging and Marking

CLAUSES INCORPORATED BY FULL TEXT

In accordance with the Statement of Work (SOW).

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

JENNIE KILDARE

NAVAIR LAKEHURST SE STAGING FACILITY

NAWCAD LAKEHURST, RT 547

BLDG. 195, HANGAR 6, M/F: F/A-18E/F

JOINT BASE MDL NJ 08733

732-323-2607

N68335

N68335

JENNIE KILDARE

NAVAIR LAKEHURST SE STAGING FACILITY

NAWCAD LAKEHURST, RT. 547, BLDG 195 / HANGAR

M/F: EA-18G

JOINT BASE MDL NJ 08733

732-323-2607

N68335

N68335

N68335

N68335

MICHELLE PIERCE

NAVAIR LAKEHURST SUPPORT EQUIPMENT

ROUTE 547

SE STAGING BLDG 195, HANGER 6

LAKEHURST NJ 08733

732 323 1042

N68335

N68335

N68335

N68335

MICHELLE PIERCE

NAVAIR LAKEHURST SE STAGING FACILITY

RT 547 BLDG 195/HANGAR 6

JOINT BASE MDL

LAKEHURST NJ 08733

732-323-1042

N68335

MICHELLE PIERCE

NAVAIR LAKEHURST SUPPORT EQUIPMENT

ROUTE 547

SE STAGING BLDG 195, HANGER 6

LAKEHURST NJ 08733

732 323 1042

N68335

N68335

MICHELLE PIERCE

NAVAIR LAKEHURST SE STAGING FACILITY

RT 547 BLDG 195/HANGAR 6

JOINT BASE MDL

LAKEHURST NJ 08733

732-323-1042

N68335

JENNIE KILDARE

NAVAIR LAKEHURST SE STAGING FACILITY

NAWCAD LAKEHURST, RT 547

BLDG. 195, HANGAR 6, M/F: F/A-18E/F

JOINT BASE MDL NJ 08733

732-323-2607

N68335

Section G - Contract Administration Data

252.204-7006 BILLING INSTRUCTIONS (OCT 2005)

When submitting a request for payment, the Contractor shall--

(a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and

(b) Separately identify a payment amount for each contract line item included in the payment request.

(End of clause)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018)

(a) Definitions. As used in this clause--

Contract financing payment means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include--

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include--

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

Electronic form means any automated system that transmits information electronically from the initiating system to affected systems.

Invoice payment means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include--

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

Receiving report means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when--

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_COMBO___________________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_SEE INSPECTION/ACCEPTANCE TERMS____________________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_TBD________________________________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Section H - Special Contract Requirements

Section I - Contract Clauses